Use PowerPoint’s Inspector to Remove Speaker Notes
by Avantix Learning Team | Updated June 23, 2020
Applies to: Microsoft® PowerPoint® 2010, 2013, 2016, 2019 and 365 (Windows)
In Microsoft PowerPoint, presenters may enter additional information as speaker notes in the Notes panel in Normal View. However, when a presentation is distributed to other users, the creator of the presentation may not want to share their notes. Rather than deleting the speaker notes one by one, you can use the Inspector to quickly remove all speaker notes at one time.
Recommended article: How to Reduce PowerPoint File Size (10 Ways to Compress Large PowerPoint Decks)
Where is the Inspector?
The Inspector is a useful tool that was first added in 2007 and can remove a number of things from a PowerPoint presentation. In PowerPoint 2010 and later versions, you can access the Inspector through the File tab in the Ribbon:
To display the Inspector:
- Open a Powerpoint presentation.
- Click the File tab in the Ribbon.
- Click Info and click Check for Issues. A drop-down menu appears.
- Select Inspect Document. A dialog box appears.
Below is the Inspector in PowerPoint 2010 which is basically the same in later versions:
Removing All Speaker Notes
To remove all speaker notes using the Inspector:
- Open the Powerpoint presentation with the notes you wish to remove.
- Save a copy of the presentation so you can keep the original with the notes.
- In the copy, click the File tab in the Ribbon.
- Click Info and click the Check for Issues button. A drop-down menu appears.
- Select Inspect Document. A dialog box appears.
- Ensure that Presentation Notes is checked (you may need to scroll down in the dialog box) and then click Inspect. If there are speaker notes in the file, a Remove All button will appear indicating that notes have been found.
- Click Remove All beside Presentation Notes to remove all notes. Note that this cannot be undone.
- Click Close.
If you are a keyboard-only user, you may want to check out the series on navigating and selecting in Microsoft Office using a keyboard.
Subscribe to get more articles like this one
Did you find this article helpful? If you would like to receive new articles, join our email list.
Related
How to Remove the Background of an Image in PowerPoint
How to Break, Update or Change Links to Excel Charts or Worksheets in PowerPoint
How to Animate Text, Images and Other Objects in PowerPoint
Recommended Microsoft Office courses
Microsoft PowerPoint: Intermediate / Advanced
Microsoft PowerPoint: Design for Non-Designers
Microsoft PowerPoint: Designing Accessible PowerPoint Presentations
Microsoft Word: Intermediate / Advanced
Microsoft Excel: Intermediate / Advanced
To request this page in an alternate format, contact us.
Copyright 2020 Avantix® Learning Inc.
You may also like
Change Line Style, Thickness or Color of Table or Cell Borders in PowerPoint
You can change the formatting of a table border or the borders of multiple table cells in PowerPoint by changing the line style, thickness (weight) or color. Different borders can be applied to cells in the same table. For example, you could apply a thick line to header cells and a thin line to the cells in the last row of a table.
How to Rotate Objects in PowerPoint (4 Ways)
You can rotate objects in PowerPoint by dragging the rotation handle, entering an exact rotation amount or by using keyboard shortcuts. To rotate an object means to turn it around its center. Shapes, images and other objects can be rotated in Normal View or Slide Master View.
How to Compress Images in PowerPoint to Reduce File Size
There are many strategies you can use to compress images in PowerPoint presentations to reduce file size. It’s common to use built-in compression features in PowerPoint to make large files smaller but you can also reduce image size before you insert pictures on your slides.
Microsoft, the Microsoft logo, Microsoft Office and related Microsoft applications and logos are registered trademarks of Microsoft Corporation in Canada, US and other countries. All other trademarks are the property of the registered owners.
Avantix Learning | 1 Yonge Street, Suite 1801 (Toronto Star Building), Toronto, Ontario, Canada M5E 1W7 | info@avantixlearning.ca
