Microsoft PowerPoint: Accessible PowerPoint Presentations

PowerPoint Training Series | Level 3

Course Details

Duration: 1 day (9 am – 4 pm)

Microsoft® PowerPoint® Versions: 2013 | 2016 | 2019 | 365 (Windows)

Delivery Methods (Instructor-led): Live classroom (LC) | Virtual classroom (VC)

Course Dates: May 4, 2021 (Virtual classroom) | View schedule Course schedule

Course Fee: $275 CDN per person + HST (Virtual classroom), $295 CDN per person + HST (Bring your own device for live classroom courses) or $345 CDN per person + HST (Avantix Learning provides device for live classroom courses)*

Custom training: This course may be delivered at your site or ours as an instructor-led or virtual classroom solution. Contact us at info@avantixlearning.ca for more information including savings for custom group training.

Note: Public scheduled courses are delivered as live instructor-led classroom training or virtual classroom training (as indicated). Bring your own device rates apply to live classroom courses.

Register for this training course.

Course Overview

In this course, students will learn to create more accessible PowerPoint presentations and use best practices when creating PowerPoint presentations for users with disabilities. Various tools will be used in PowerPoint to create accessible presentations including appropriate formatting, ordered lists, recommended slide layouts, well-designed tables, hyperlinks and graphics with alternative text. Issues with sounds and video files will also be addressed. Students will run the accessibility checker and save a presentation as a PDF (Portable Document Format) file.

Prerequisite: Microsoft PowerPoint: Intermediate / Advanced or equivalent knowledge and skills.

Location and timing: Public scheduled courses are held online in virtual classroom format or in downtown Toronto and run from 9:00 am to 4:00 pm (Eastern Time).

Related training: View all Microsoft PowerPoint courses >

Included in this course

  • Comprehensive course manual (100+ pages)
  • Keyboard shortcuts quick reference
  • Sample and exercise files
  • Refreshments (for classes conducted in Avantix Learning classrooms)
  • Certificate of completion
  • Follow-up email support

Course Outline

Key Concepts for Accessible Presentations

  • Why make presentations accessible
  • How accessibility legislation impacts presentations
  • Basics of accessibility for users with different types of disabilities
  • Understanding how screen readers read digital PowerPoint presentations
  • Integrating best practices when designing accessible presentations

Setting up an Accessible PowerPoint File

  • Conventions for file names
  • Setting a document title metadata using different strategies
  • Specifying a document language
  • Using footers

Benefits of Outlines and Slide Layouts

  • Benefits of using the Outline Pane
  • What to include on slides
  • Benefits of using slide layouts
  • Using and editing slide masters
  • Avoiding clutter
  • Using the Notes pane

Reading Order and Assistive Technology

  • Understanding the importance of reading order
  • Reading order issues
  • Strategies to check and control reading order

Working with Fonts

  • Selecting fonts based on different criteria to ensure readability
  • Best practices for text formatting
  • Recommended minimum font sizes in a presentation
  • Issues with specific fonts

Working with Colour

  • Considerations when choosing colours
  • Ensuring sufficient contrast
  • Issues with colour
  • Accessible sensory characteristics
  • Strategies for applying colours in presentations
  • Using theme colours

Setting Appropriate Spacing

  • Effective use of spacing
  • Problems with spacing

Creating Lists for Readability

  • Best practices when creating lists
  • Recommended types of bullets

Working with Images and Other Non-Text Elements

  • Key concepts when working with non-text elements such as images, shapes and charts in accessible documents
  • Issues with reading order
  • Importance of including alternative text
  • Writing alternative text
  • Strategies when descriptions are too complex
  • Issues with watermarks
  • Key concepts when working with charts

Inserting and Formatting Tables

  • Recommendations when working with tables
  • Specifying a header row
  • Including alternative text for tables

Navigating with Hyperlinks

  • Inserting hyperlinks
  • Best practices for accessibility when using hyperlinks
  • Testing hyperlinks

Using Slide Animations and Transitions

  • Slide animation and transition issues
  • Recommended practices for animations and transitions

Key Concepts for Audio or Video

  • Requirements for audio and video
  • Do it yourself captioning options

Running the Accessibility Checker

  • Checking the document for accessibility issues using the Accessibility Checker in PowerPoint 2010 and later versions
  • Limitations of the Accessibility Checker

Distributing Handouts in Accessible Formats

  • Distribution of presentation material in accessible formats

Converting a PowerPoint File to PDF

  • Saving a document as a PDF (Portable Document Format) natively
  • Specifying options during the saving/export process
  • Ensuring the final output includes tags
  • Saving a PDF using Acrobat Pro (for users with Acrobat Pro)
  • Viewing the PDF file in Acrobat Pro or Reader (for users with Acrobat Pro)

*Prices subject to change.

Our instructor-led courses are delivered in virtual classroom format or at our downtown Toronto location at 1 Yonge Street, Suite 1801 (Toronto Star Building), Toronto, Ontario, Canada (some live classroom courses may also be delivered at an alternate downtown Toronto location). Contact us at info@avantixlearning.ca if you'd like to arrange custom training on a date that's convenient for you.

Copyright 2021 Avantix® Learning

Accessible PowerPoint Presentations Course Classroom or Online as Virtual Course (Woman on Laptop).

Custom training

Register now for a public course or contact us at info@avantixlearning.ca for more information about any of our courses or to discuss custom training options (virtual classroom or live classroom).

Related courses

Microsoft Word: Accessible Word Documents

Microsoft PowerPoint:  Introduction

Microsoft PowerPoint: Intermediate / Advanced

Microsoft Excel: Intermediate / Advanced

VIEW MORE COURSES >

 

You may like

How to Use a Laser Pointer in PowerPoint (with Shortcuts)

How to Use a Laser Pointer in PowerPoint (with Shortcuts)

During a PowerPoint slide show, you can change your mouse into a laser pointer to focus attention on a specific area on your slide. You can show or hide the built-in laser pointer using keyboard shortcuts or by using the context menu.

How to Add Audio in PowerPoint Presentations

How to Add Audio in PowerPoint Presentations

You can add audio in PowerPoint from a file on your PC or from a shared drive. Audio is played during a slide show and you can insert music, sound clips, or voice recordings. Since audio files are copied into PowerPoint presentations by default, they can increase file size and may need to be compressed. To play audio, your computer must be equipped with a sound card and speakers.

You may also like

How to Insert a Nonbreaking Space in Word

How to Insert a Nonbreaking Space in Word

You can keep text together in several ways in Word. If you want to keep words or characters together, you can use nonbreaking spaces or nonbreaking hyphens or dashes and insert them using a dialog box or a keyboard shortcut. If you want to keep lines or paragraphs together on the same page, you can apply settings in the Paragraph dialog box (which can be built into styles if you use styles).

How to Use Wildcards in Word to Find and Replace

How to Use Wildcards in Word to Find and Replace

If you want to find and replace text or numbers in Word, you can use wildcards if you are not able to find an exact match. To use advanced find and replace techniques in Word, you will need to expand the Find and Replace dialog box.

Microsoft, the Microsoft logo, Microsoft Office and related Microsoft applications and logos are registered trademarks of Microsoft Corporation in Canada, US and other countries. All other trademarks are the property of the registered owners.

Avantix Learning | 1 Yonge Street, Suite 1801 (Toronto Star Building), Toronto, Ontario, Canada M5E 1W7 | info@avantixlearning.ca

Upcoming Training
Course
Accessible PowerPoint Presentations training course (Toronto course or online in virtual classroom format)
Location
Avantix Learning, 1 Yonge Street, Suite 1801,Toronto, Ontario, Canada,Canada
Next course starts
May 4, 2021
Next course ends
May 4, 2021
Description
In this course, students will learn to create more accessible PowerPoint presentations and use best practices when creating PowerPoint presentations for users with disabilities. Various tools will be used in PowerPoint to create accessible presentations including appropriate formatting, ordered lists, recommended slide layouts, well-designed tables, hyperlinks and graphics with alternative text. Issues with sounds and video files will also be addressed. Students will run the accessibility checker and save a presentation as a PDF (Portable Document Format) file.

Pin It on Pinterest