Microsoft PowerPoint: Accessible PowerPoint Presentations

PowerPoint Training Series | Level 3

Course Details

Duration: 1 day (9 am – 4 pm)

Microsoft® PowerPoint® Versions: 2013 | 2016 | 2019 | 2021 | 365 (Windows)

Delivery Methods (Instructor-led): In-person (Live classroom) | Virtual classroom

Course Dates: Check back soon for new dates | View schedule Course schedule

Course Fee: $275 CAD per person + HST (Virtual classroom), $295 CAD per person + HST (Bring your own device for live classroom courses) or $345 CAD per person + HST (Avantix Learning provides device for live classroom courses)*

Timing: Public scheduled courses run from 9:00 am to 4:00 pm (Eastern Time).

Virtual classroom courses: Our instructor-led virtual classroom courses are delivered in a virtual classroom environment. Students will be sent a virtual classroom invitation prior to the course.

In-person classroom courses: Our instructor-led, live classroom (in-person) courses are held in downtown Toronto at 18 King Street East, Suite 1400, Toronto, Ontario, Canada. Some courses are also held at an alternate downtown Toronto location.

Custom training: This course may be delivered at your site or ours as an instructor-led or virtual classroom solution. Contact us at info@avantixlearning.ca for more information including savings for custom group training.

Register for this training course.

Course Overview

In this course, students will learn to create more accessible PowerPoint presentations and use best practices when creating PowerPoint presentations for users with disabilities. Various tools will be used in PowerPoint to create accessible presentations including appropriate formatting, ordered lists, recommended slide layouts, well-designed tables, hyperlinks and graphics with alternative text. Issues with sounds and video files will also be addressed. Students will run the accessibility checker and save a presentation as a PDF (Portable Document Format) file.

Prerequisite: Microsoft PowerPoint: Intermediate / Advanced or equivalent knowledge and skills.

Location and timing: Public scheduled courses are held online in virtual classroom format or in downtown Toronto and run from 9:00 am to 4:00 pm (Eastern Time).

Related training: View all Microsoft PowerPoint courses >

Included in this course

  • Comprehensive course manual (100+ pages)
  • Keyboard shortcuts quick reference
  • Sample and exercise files
  • Refreshments (for classes conducted in Avantix Learning classrooms)
  • Certificate of completion
  • Follow-up email support

Course Outline

Key Concepts for Accessible Presentations

  • Why make presentations accessible
  • How accessibility legislation impacts presentations
  • Basics of accessibility for users with different types of disabilities
  • Understanding how screen readers read digital PowerPoint presentations
  • Integrating best practices when designing accessible presentations

Setting up an Accessible PowerPoint File

  • Conventions for file names
  • Setting a document title metadata using different strategies
  • Specifying a document language
  • Using footers

Benefits of Outlines and Slide Layouts

  • Benefits of using the Outline Pane
  • What to include on slides
  • Benefits of using slide layouts
  • Using and editing slide masters
  • Avoiding clutter
  • Using the Notes pane

Reading Order and Assistive Technology

  • Understanding the importance of reading order
  • Reading order issues
  • Strategies to check and control reading order

Working with Fonts

  • Selecting fonts based on different criteria to ensure readability
  • Best practices for text formatting
  • Recommended minimum font sizes in a presentation
  • Issues with specific fonts

Working with Colour

  • Considerations when choosing colours
  • Ensuring sufficient contrast
  • Issues with colour
  • Accessible sensory characteristics
  • Strategies for applying colours in presentations
  • Using theme colours

Setting Appropriate Spacing

  • Effective use of spacing
  • Problems with spacing

Creating Lists for Readability

  • Best practices when creating lists
  • Recommended types of bullets

Working with Images and Other Non-Text Elements

  • Key concepts when working with non-text elements such as images, shapes and charts in accessible documents
  • Issues with reading order
  • Importance of including alternative text
  • Writing alternative text
  • Strategies when descriptions are too complex
  • Issues with watermarks
  • Key concepts when working with charts

Inserting and Formatting Tables

  • Recommendations when working with tables
  • Specifying a header row
  • Including alternative text for tables

Navigating with Hyperlinks

  • Inserting hyperlinks
  • Best practices for accessibility when using hyperlinks
  • Testing hyperlinks

Using Slide Animations and Transitions

  • Slide animation and transition issues
  • Recommended practices for animations and transitions

Key Concepts for Audio or Video

  • Requirements for audio and video
  • Do it yourself captioning options

Running the Accessibility Checker

  • Checking the document for accessibility issues using the Accessibility Checker in PowerPoint 2010 and later versions
  • Limitations of the Accessibility Checker

Distributing Handouts in Accessible Formats

  • Distribution of presentation material in accessible formats

Converting a PowerPoint File to PDF

  • Saving a document as a PDF (Portable Document Format) natively
  • Specifying options during the saving/export process
  • Ensuring the final output includes tags
  • Saving a PDF using Acrobat Pro (for users with Acrobat Pro)
  • Viewing the PDF file in Acrobat Pro or Reader (for users with Acrobat Pro)

*Prices subject to change.

Our instructor-led courses are delivered in virtual classroom format or at our downtown Toronto location at 18 King Street East, Suite 1400, Toronto, Ontario, Canada (some in-person classroom courses may also be delivered at an alternate downtown Toronto location). Contact us at info@avantixlearning.ca if you'd like to arrange custom instructor-led virtual classroom or onsite training on a date that's convenient for you.

Copyright 2022 Avantix® Learning

Accessible PowerPoint Presentations Course Classroom or Online as Virtual Course (Woman on Laptop).

Custom training

Register now for a public course or contact us at info@avantixlearning.ca for more information about any of our courses or to discuss custom training options (virtual classroom or live classroom).

Related courses

Microsoft Word: Accessible Word Documents

Microsoft PowerPoint:  Introduction

Microsoft PowerPoint: Intermediate / Advanced

Microsoft Excel: Intermediate / Advanced

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Avantix Learning |18 King Street East, Suite 1400, Toronto, Ontario, Canada M5C 1C4 | Contact us at info@avantixlearning.ca

Upcoming Training
Course
Accessible PowerPoint Presentations training course (Toronto course or online in virtual classroom format)
Location
Avantix Learning, 1 Yonge Street, Suite 1801,Toronto, Ontario, Canada,
Next course starts
October 18, 2022
Next course ends
October 18, 2022
Description
In this course, students will learn to create more accessible PowerPoint presentations and use best practices when creating PowerPoint presentations for users with disabilities. Various tools will be used in PowerPoint to create accessible presentations including appropriate formatting, ordered lists, recommended slide layouts, well-designed tables, hyperlinks and graphics with alternative text. Issues with sounds and video files will also be addressed. Students will run the accessibility checker and save a presentation as a PDF (Portable Document Format) file.

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