Turn On Speak Selected Text in Microsoft Word (All Versions)
by Avantix Learning Team | Updated May 8, 2021
Applies to: Microsoft® Word® 2010, 2013, 2016, 2019 or 365 (Windows)
In Microsoft Word, you can have Word speak or read a document to you. You will need to add the Speak command to your Quick Access Toolbar or the Ribbon to use this feature. Once you’ve added the command, simply click Speak and Word will read the selected text aloud. This feature is available in all versions of Word (2010 and later).
For those with Word 2019 or 365, there is also a new Read Aloud feature on the Ribbon as an alternative to Speak.
Recommended article: 3 Simple Ways to Copy or Import Excel Data into Word (Linked or Unlinked)
Note: Buttons and Ribbon tabs may display in a different way (with or without text) depending on your version of Word, the size of your screen and your Control Panel settings. For Word 365 users, Ribbon tabs may appear with different names.
Do you want to learn more about Microsoft Word? Check out our virtual classroom or live classroom Word courses >
Adding Speak to the Quick Access Toolbar
You will need to add Speak to the Quick Access Toolbar (or the Ribbon) to use it.
It’s usually easier to work with the Quick Access Toolbar if you display it below the Ribbon. If the Quick Access Toolbar is above the Ribbon, click the down arrow to the right of the Quick Access Toolbar and select Show Below the Ribbon from the drop-down menu.
To add Speak to the Quick Access Toolbar:
- Click the down arrow to the right of the Quick Access Toolbar. A drop-down menu appears.
- Select More Commands. The Word Options dialog box appears. The Quick Access Toolbar category should be selected on the left.
- From the drop-down menu at the top of the dialog box below Choose commands from, select All Commands.
- In the list of commands, click Speak.
- Click Add.
- Click OK. The Speak command will be added to the Quick Access Toolbar.
In the example below, Speak has been added to the Quick Access Toolbar in the Word Options dialog box:
Speaking selected text
To speak selected text:
- Select the text you want to be read aloud. To select the entire document, press Ctrl + A to select all.
- Click Speak on the Quick Access Toolbar. Word will read the selected text (your sound must be turned on for your device).
- To turn off Speak, click the Speak again.
The voice used by Speak is set by default in your Windows Control Panel settings.
Did you find this article helpful? If you would like to receive new articles, join our email list.
Our instructor-led courses are delivered in virtual classroom format or at our downtown Toronto location at 1 Yonge Street, Suite 1801 (Toronto Star Building), Toronto, Ontario, Canada (some live classroom courses may also be delivered at an alternate downtown Toronto location). Contact us at email@example.com if you'd like to arrange custom training on a date that's convenient for you.
Copyright 2021 Avantix® Learning
You may also like
In Microsoft Word, you can save lots of time if you can quickly select characters, words, lines, paragraphs and blocks of text in your documents. You can use keyboard shortcuts or mouse shortcuts to select text.
You can enter Greek letters or symbols (such as Gamma, Omega, Pi, Sigma or Theta) in Microsoft Word documents in several ways. In this article, we’ll look at different ways to insert Greek symbols.
You can keep text together in several ways in Word. If you want to keep words or characters together, you can use nonbreaking spaces or nonbreaking hyphens or dashes and insert them using a dialog box or a keyboard shortcut. If you want to keep lines or paragraphs together on the same page, you can apply settings in the Paragraph dialog box (which can be built into styles if you use styles).
Microsoft, the Microsoft logo, Microsoft Office and related Microsoft applications and logos are registered trademarks of Microsoft Corporation in Canada, US and other countries. All other trademarks are the property of the registered owners.
Avantix Learning | 1 Yonge Street, Suite 1801 (Toronto Star Building), Toronto, Ontario, Canada M5E 1W7 | firstname.lastname@example.org