Microsoft Word Tips, Tricks and Shortcuts
Microsoft Word Blog | Avantix Learning
You can keep text together in several ways in Word. If you want to keep words or characters together, you can use nonbreaking spaces or nonbreaking hyphens or dashes and insert them using a dialog box or a keyboard shortcut. If you want to keep lines or paragraphs together on the same page, you can apply settings in the Paragraph dialog box (which can be built into styles if you use styles).
You can insert the does not equal sign (not equal to sign) in a Word document using Insert Symbol, a keyboard shortcut, an AutoCorrect entry or an Alt shortcut.
If you want to find and replace text or numbers in Word, you can use wildcards if you are not able to find an exact match. To use advanced find and replace techniques in Word, you will need to expand the Find and Replace dialog box.
If you work with tables in Microsoft Word, it’s a good idea to show gridlines. Table gridlines don’t print but borders do print. If borders are removed from a table, users may not recognize the table if gridlines are not displayed.
You can search for text in Word documents using the Navigation Pane or the Find and Replace dialog box. There are several advanced options for searching for text including using wildcards and matching upper and lower case.
You can stop automatic bullets or numbering in Word by changing AutoFormat As You Type Options in AutoCorrect settings. Automatic bullets and numbering are turned on by default but you can turn these options off or on when needed.
You can check word count in a Microsoft Word document in several ways. Although word count is typically displayed in the Status Bar, you can access a Word Count dialog box using the Ribbon, the Status Bar or a keyboard shortcut. Word count and other statistics are also available in Word properties. In addition to word count, you can check a document for the number of characters, lines, paragraphs and pages.
You can show or hide white space at the top and bottom of pages in Microsoft Word documents. If you hide white space, you won’t be able to see headers or footers in Print Layout View or the gray space that typically appears at the top and bottom of pages as you scroll through your document.
You can insert a check mark symbol in Microsoft Word documents in several ways. The check mark or tick mark can appear at the beginning of a line or in a line with text.
You can remove comments in Word by right-clicking, using the Review tab in the Ribbon or using the Inspector. The problem with comments is that they may be hidden if markup is not displayed. It’s a good idea to display markup and then remove comments.
Microsoft Word automatically tracks statistics about your documents. These statistics appear in Word Properties and include the file name, directory, template, author, editing time, last print date and the user who last modified the document.
You can create, save, use and edit templates in Microsoft Word for frequently-used documents such as letters, reports, proposals and manuals. Templates include basic character, paragraph and page formatting and may include text, custom styles, tables, images, macros, sections, headers and footers.
In Microsoft Word, you can save lots of time if you can quickly select characters, words, lines, paragraphs and blocks of text in your documents. You can use keyboard shortcuts or mouse shortcuts to select text.
In Microsoft Word, you can save lots of time if you can move around quickly in your documents. You can use keyboard shortcuts to jump to the beginning or end of your document and move up or down by page or paragraph.
You can change or fix the format of a number field in a Microsoft Word mail merge document using switches in field codes. Number formatting issues tend to occur when the source document for the mail merge is an Excel workbook or Access database.
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