Microsoft Word Tips, Tricks and Shortcuts

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4+ Great Select All Shortcuts in Word

4+ Great Select All Shortcuts in Word

In Microsoft Word, you can save lots of time if you can quickly select characters, words, lines, paragraphs and blocks of text in your documents. You can use keyboard shortcuts or mouse shortcuts to select text.

How to Insert a Nonbreaking Space in Word

How to Insert a Nonbreaking Space in Word

You can keep text together in several ways in Word. If you want to keep words or characters together, you can use nonbreaking spaces or nonbreaking hyphens or dashes and insert them using a dialog box or a keyboard shortcut. If you want to keep lines or paragraphs together on the same page, you can apply settings in the Paragraph dialog box (which can be built into styles if you use styles).

How to Create Headings in Word (Using Heading Styles)

How to Create Headings in Word (Using Heading Styles)

You can stop Word from changing formatting automatically in your documents by turning off  AutoFormat As You Type settings in the AutoCorrect dialog box. If text or formatting is changing, there are several options you can turn off.

How to Update All Figure Numbers in Microsoft Word

How to Update All Figure Numbers in Microsoft Word

If you have inserted figure numbers for images or drawings in a Microsoft Word document, you can update them throughout the document and the figures will renumber automatically. This is helpful if you have moved or inserted new images. In order to renumber figures, the figure titles and numbers must be inserted as captions (using the References tab in the Ribbon). Since captions are fields, they can be updated in a couple of steps.

How to Hear a Word Document Using Speak (Text to Speech)

How to Hear a Word Document Using Speak (Text to Speech)

In Microsoft Word 2010 and later versions, you can have word speak or read a document aloud to you. You will need to add the Speak command to your Quick Access Toolbar or the Ribbon to use this feature. Once you’ve added the command, simply click Speak and Word will read the selected text aloud.

How to Insert Formulas and Functions in Word Tables

How to Insert Formulas and Functions in Word Tables

You can insert formulas in Word tables to perform basic calculations. These formulas can include functions such as SUM or AVERAGE or basic operators. When you insert formulas in Word tables, you are really inserting fields so the fields will need to be updated if the data in the table changes. For more complex calculations, it’s usually best to create formulas in Excel where they will update automatically.

How to Stop Word from Changing Formatting Automatically

How to Stop Word from Changing Formatting Automatically

You can stop Word from changing formatting automatically in your documents by turning off AutoFormat As You Type settings in the AutoCorrect dialog box. If text or formatting is changing, there are several options you can turn off.

How to Use Wildcards in Word to Find and Replace

How to Use Wildcards in Word to Find and Replace

If you want to find and replace text or numbers in Word, you can use wildcards if you are not able to find an exact match. To use advanced find and replace techniques in Word, you will need to expand the Find and Replace dialog box.

How to Show Table Gridlines in Microsoft Word

How to Show Table Gridlines in Microsoft Word

If you work with tables in Microsoft Word, it’s a good idea to show gridlines. Table gridlines don’t print but borders do print. If borders are removed from a table, users may not recognize the table if gridlines are not displayed.

How to Search for Text in Word

How to Search for Text in Word

You can search for text in Word documents using the Navigation Pane or the Find and Replace dialog box. There are several advanced options for searching for text including using wildcards and matching upper and lower case.

How to Turn Off Automatic Bullets and Numbering in Word

How to Turn Off Automatic Bullets and Numbering in Word

You can stop automatic bullets or numbering in Word by changing AutoFormat As You Type Options in AutoCorrect settings. Automatic bullets and numbering are turned on by default but you can turn these options off or on when needed.

How to Check Word Count in Microsoft Word (4 Ways)

How to Check Word Count in Microsoft Word (4 Ways)

You can check word count in a Microsoft Word document in several ways. Although word count is typically displayed in the Status Bar, you can view a Word Count dialog box which can be displayed using the Ribbon, the Status Bar or a keyboard shortcut. In addition to word count, you can check a document for the number of characters, lines, paragraphs and pages. Word count and other statistics are also available in Word Properties. 

How to Show or Hide White Space in Word Documents

How to Show or Hide White Space in Word Documents

You can show or hide white space at the top and bottom of pages in Microsoft Word documents. If you hide white space, you won’t be able to see headers or footers in Print Layout View or the gray space that typically appears at the top and bottom of pages as you scroll through your document.

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