Quickly Fill Blanks with Zeros or Other Values in Excel Worksheets (0, -, N/A, Null or Other Text)
by Avantix Learning Team | Updated September 14, 2023
Applies to: Microsoft® Excel® 2010, 2013, 2016, 2019, 2021 and 365 (Windows)
You can quickly replace blank cells in Excel with zeros, dashes or other number or text values (0, -, N/A, Null or other text). It's useful to fill blank cells with a number, symbol or value if you want to use the data set as the source for a pivot table or use other data analysis tools.
Recommended article: How to Delete Blank Rows in Excel (5 Easy Ways with Shortcuts)
Do you want to learn more about Excel? Check out our virtual classroom or live classroom Excel courses >
Below is the Go To Special dialog box in Excel:
To quickly replace blanks in an Excel range and fill with zeros, dashes or other values:
- Select the range of cells with blank cells you want to replace.
- Press Ctrl + G to display the Go To dialog box and then click Special to display the Go To Special dialog box. Alternatively, you can click the Home tab in the Ribbon and then select Go to Special from the Find & Select drop-down menu.
- Select Blanks in the Go To Special dialog box and click OK. Excel will select all of the blank cells within the range.
- Type the value you want to enter in the blanks (such as 0, – or text). The value will be entered in the active cell. You can also type the value in the Formula Bar.
- Press Ctrl + Enter. The zero, dash or other value will be inserted in all of the selected blank cells.
This article was first published on December 11, 2020 and has been updated for clarity and content.
Did you find this article helpful? If you would like to receive new articles, JOIN our email list.
Our instructor-led courses are delivered in virtual classroom format or at our downtown Toronto location at 18 King Street East, Suite 1400, Toronto, Ontario, Canada (some in-person classroom courses may also be delivered at an alternate downtown Toronto location). Contact us at email@example.com if you'd like to arrange custom instructor-led virtual classroom or onsite training on a date that's convenient for you.
Copyright 2024 Avantix® Learning
You may also like
There are several strategies to replace zero values (0) with blanks in Excel. If you want to replace zero values in cells with blanks, you can use the Replace command or write a formula to return blanks. However, if you simply want to display blanks instead of zeros, you have two formatting options – create a custom number format or a conditional format.
Power Query in Excel is a powerful data transformation tool that allows you to import data from many different sources and then extract, clean, and transform the data. You will then be able to load the data into Excel or Power BI and perform further data analysis. With Power Query (also known as Get & Transform), you can set up a query once and then refresh it when new data is added. Power Query can import and clean millions of rows of data.
You can freeze one or more rows in an Excel worksheet using the Freeze Panes command. If you freeze rows containing headings, the headings will appear when you scroll down. You can freeze columns as well so when you scroll to the right columns will be frozen.
Microsoft, the Microsoft logo, Microsoft Office and related Microsoft applications and logos are registered trademarks of Microsoft Corporation in Canada, US and other countries. All other trademarks are the property of the registered owners.
Avantix Learning |18 King Street East, Suite 1400, Toronto, Ontario, Canada M5C 1C4 | Contact us at firstname.lastname@example.org