Quickly Fill Blanks with Zeros or Other Values in Excel Worksheets (0, -, N/A, Null or Other Text)

by Avantix Learning Team | Updated April 7, 2021

Applies to: Microsoft® Excel® 2010, 2013, 2016, 2019 and 365 (Windows)

You can quickly fill blank cells in Excel with dashes, zeros or other number or text values (0, -, N/A, Null or other text). Blank cells can be problematic if you want to use a data set as the source for a pivot table.

Recommended article: How to Delete Blank Rows in Excel (5 Easy Ways with Shortcuts)

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Below is the Go To Special dialog box in Excel:

Go to Special dialog box in Excel to find blanks and fill with zeros, dashes or other values.

To quickly fill in blanks in an Excel range with zeros, dashes or other values:

  1. Select the range of cells with blank cells you want to fill.
  2. Press Ctrl + G to display the Go To dialog box and then click Special to display the Go To Special dialog box. Alternatively, you can click the Home tab in the Ribbon and then select Go to Special from the Find & Select drop-down menu.
  3. Select Blanks in the Go To Special dialog box and click OK. Excel will select all of the blank cells within the range.
  4. Type the value you want to enter in the blanks (such as 0, – or text). The value will be entered in the active cell. You can also type the value in the Formula Bar.
  5. Press Ctrl + Enter. The zero, dash or other value will be inserted in all of the selected blank cells.

This article was first published on December 11, 2020 and has been updated for clarity and content.

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More resources

How to Fill Blank Cells in Excel with a Value from a Cell Above

How to Use Flash Fill in Excel to Clean or Extract Data (Beginner’s Guide)

How to Quickly Delete Blank Rows in Excel (5 Ways)

3 Excel Strikethrough Shortcuts to Cross Out Text or Values in Cells

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Summary
How to Fill Blank Cells in Excel (with Zeros, Dashes or Other Values)
Article Name
How to Fill Blank Cells in Excel (with Zeros, Dashes or Other Values)
Description
You can quickly fill blank cells in Excel with dashes, zeros or other number or text values (0, -, N/A, Null or other text). Blank cells can be problematic if you want to use a data set as the source for a pivot table.
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Avantix Learning

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