Quickly Fill Blanks with Zeros or Other Values in Excel Worksheets (0, -, N/A, Null or Other Text)
by Avantix Learning Team | Updated August 7, 2021
Applies to: Microsoft® Excel® 2010, 2013, 2016, 2019 and 365 (Windows)
You can quickly replace blank cells in Excel with zeros, dashes or other number or text values (0, -, N/A, Null or other text). It's useful to fill blank cells with a number, symbol or value if you want to use the data set as the source for a pivot table or use other data analysis tools.
Recommended article: How to Delete Blank Rows in Excel (5 Easy Ways with Shortcuts)
Do you want to learn more about Excel? Check out our virtual classroom or live classroom Excel courses >
Below is the Go To Special dialog box in Excel:
To quickly replace blanks in an Excel range and fill with zeros, dashes or other values:
- Select the range of cells with blank cells you want to replace.
- Press Ctrl + G to display the Go To dialog box and then click Special to display the Go To Special dialog box. Alternatively, you can click the Home tab in the Ribbon and then select Go to Special from the Find & Select drop-down menu.
- Select Blanks in the Go To Special dialog box and click OK. Excel will select all of the blank cells within the range.
- Type the value you want to enter in the blanks (such as 0, – or text). The value will be entered in the active cell. You can also type the value in the Formula Bar.
- Press Ctrl + Enter. The zero, dash or other value will be inserted in all of the selected blank cells.
This article was first published on December 11, 2020 and has been updated for clarity and content.
Subscribe to get more articles like this one
Did you find this article helpful? If you would like to receive new articles, join our email list.
How to Use Flash Fill in Excel (4 Ways with Shortcuts)
3 Excel Strikethrough Shortcuts to Cross Out Text or Values in Cells
How to Replace Blank Cells in Excel with a Value from the Cell Above
How to Quickly Delete Blank Rows in Excel (5 Fast Ways to Remove Empty Rows)
10 Excel Flash Fill Examples (Extract, Combine, Clean and Format Data with Flash Fill)
Microsoft Excel: Intermediate / Advanced
Microsoft Excel: Data Analysis with Functions, Dashboards and What-If Analysis Tools
Microsoft Excel: Introduction to Visual Basic for Applications (VBA)
Our instructor-led courses are delivered in virtual classroom format or at our downtown Toronto location at 18 King Street East, Suite 1400, Toronto, Ontario, Canada (some in-person classroom courses may also be delivered at an alternate downtown Toronto location). Contact us at firstname.lastname@example.org if you'd like to arrange custom instructor-led virtual classroom or onsite training on a date that's convenient for you.
Copyright 2023 Avantix® Learning
You may also like
How to Lock Cells in Excel (3 Ways)
It's easy to lock and protect cells in Microsoft Excel to prevent users from changing data or formulas. This involves a two-step process …
How to Password Protect Your Excel Worksheets and Workbooks
You can password protect worksheets and workbooks in Excel. If you want to prevent other users from opening or modifying an Excel workbook, you can encrypt the file with a password. You can also protect workbook structure where you can prevent users from deleting, renaming, moving or unhiding worksheets. Password protection can be added to your Excel file in several ways.
Excel Shortcuts to Zoom In and Out in Your Worksheets (4 Shortcuts)
There are several mouse and keyboard shortcuts you can use to zoom in and out in Excel worksheets. Some of these shortcuts are built-in and others can be created by customizing Excel Options.
Microsoft, the Microsoft logo, Microsoft Office and related Microsoft applications and logos are registered trademarks of Microsoft Corporation in Canada, US and other countries. All other trademarks are the property of the registered owners.
Avantix Learning |18 King Street East, Suite 1400, Toronto, Ontario, Canada M5C 1C4 | Contact us at email@example.com