Quickly Update and Renumber Figures in a Word Document
by Avantix Learning Team | Updated May 13, 2021
Applies to: Microsoft® Word® 2010, 2013, 2016, 2019 or 365 (Windows)
If you have inserted figure numbers for images or drawings in a Microsoft Word document, you can update them throughout the document and the figures will renumber automatically. This is helpful if you have moved or inserted new images. In order to renumber figures, the figure titles and numbers must be inserted as captions (using the References tab in the Ribbon). Since captions are fields, they can be updated in a couple of steps.
Recommended article: How to Insert Built-in and Custom Fields in Microsoft Word
Updating figure numbers in a Word document
To update all figure numbers (caption fields) in a Word document:
- Click in the body of the Word document.
- Press Ctrl + A to select all.
- Press F9 (some users may need to press Fn + F9).
You can insert figure captions and table captions. If you select all and update, both figure and table captions will be renumbered if the images or tables have been moved.
Subscribe to get more articles like this one
Did you find this article helpful? If you would like to receive new articles, join our email list.
More resources
14+ Word Selection Shortcuts to Quickly Select Text
How to Insert a Watermark in Word
How to Superscipt or Subscript in Word
Related courses
Microsoft Word: Intermediate / Advanced
Microsoft Word: Designing Dynamic Word Documents Using Fields
Microsoft Word: Long Documents Master Class
Our instructor-led courses are delivered in virtual classroom format or at our downtown Toronto location at 1 Yonge Street, Suite 1801 (Toronto Star Building), Toronto, Ontario, Canada (some live classroom courses may also be delivered at an alternate downtown Toronto location). Contact us at info@avantixlearning.ca if you'd like to arrange custom training on a date that's convenient for you.
Copyright 2021 Avantix® Learning
You may also like
4+ Great Select All Shortcuts in Word
In Microsoft Word, you can save lots of time if you can quickly select characters, words, lines, paragraphs and blocks of text in your documents. You can use keyboard shortcuts or mouse shortcuts to select text.
How to Insert or Type the Alpha Symbol in Word (α)
You can enter Greek letters or symbols (such as Gamma, Omega, Pi, Sigma or Theta) in Microsoft Word documents in several ways. In this article, we’ll look at different ways to insert Greek symbols.
How to Insert a Nonbreaking Space in Word
You can keep text together in several ways in Word. If you want to keep words or characters together, you can use nonbreaking spaces or nonbreaking hyphens or dashes and insert them using a dialog box or a keyboard shortcut. If you want to keep lines or paragraphs together on the same page, you can apply settings in the Paragraph dialog box (which can be built into styles if you use styles).
Microsoft, the Microsoft logo, Microsoft Office and related Microsoft applications and logos are registered trademarks of Microsoft Corporation in Canada, US and other countries. All other trademarks are the property of the registered owners.
Avantix Learning | 1 Yonge Street, Suite 1801 (Toronto Star Building), Toronto, Ontario, Canada M5E 1W7 | info@avantixlearning.ca
