Try Out These Shortcuts to Save Time using Word Styles

by Avantix Learning Team | Updated April 9, 2021

Applies to: Microsoft® Word® 2010, 2013, 2016, 2019 and 365 (Windows)

Styles are one of the biggest timesavers in Microsoft Word and a must in longer documents. A style contains a set of formatting instructions which are applied when you apply a style. Styles can then be updated in a couple of steps. Microsoft Word ships with many built-in styles and the default style is the Normal style.

Recommended article: No Mouse? Using Keyboard Only Navigation in Microsoft Office

The following are some great shortcuts you can use with styles in Word.

1. Apply the Normal style

Select the text or paragraph and then press Ctrl + Shift + N.

2. Apply the Heading 1 style

Select the text or paragraph and then press Ctrl + Alt + 1.

3. Apply the Heading 2 style

Select the text or paragraph and then press Ctrl + Alt + 2.

4. Apply the Heading 3 style

Select the text or paragraph and then press Ctrl + Alt + 3.

5. Apply the list bullet style

Select the paragraph and then press Ctrl + Shift + L.

6. Promote or demote a heading

Select the paragraph and then press Alt + Shift + left arrow (promotes to the next highest level such as Heading 3 to Heading 2) or Alt + Shift + right arrow (demotes to the next lowest level such as Heading 2 to Heading 3).

7. Remove all manual character formatting

Select the text or paragraph and then press Ctrl + Spacebar (removes all manual character formatting but leaves the style formatting).

8. Remove all manual paragraph formatting

Select the  paragraph and then press Ctrl + Q (removes all manual paragraph formatting but leaves the style formatting).

9. Apply a Style using the Apply Styles dialog box

Select the text or paragraph and then press Ctrl + Shift + S. You can then type a name of a style and press Enter to apply.

Apply Styles task pane displayed in Microsoft Word.

10. Apply a style using the Styles task pane

Select the text or paragraph and then press Ctrl + Alt + Shift + S. Select the style you wish to apply in the task pane. To navigate the task pane using only a keyboard, check out No Mouse? Using Keyboard Only Navigation in Microsoft Office (Part 3: Task Panes).

Styles task pane displayed in Microsoft Word.

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Summary
10 Great Keyboard Shortcuts for Microsoft Word Styles Users
Article Name
10 Great Keyboard Shortcuts for Microsoft Word Styles Users
Description
You can use Microsoft Word keyboard shortcuts to apply heading styles and remove character and paragraph formatting. If you working on large Word documents, styles are one of the biggest timesavers.
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Avantix Learning

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