Microsoft Word: Accessible Word Documents

Microsoft Word Training Series | Level 3

Course Details

Duration: 1 day (9 am – 4 pm)

Microsoft^® Word^® Versions: 2013 | 2016 | 2019 | 2021 | 365 (Windows)

Delivery Methods (Instructor-led): In-person (Live classroom) | Virtual classroom

Course Dates: Check back soon for new dates (Virtual classroom) | View schedule

Course Fee: $275 CAD per person + HST (Virtual classroom), $295 CAD per person + HST (Bring your own device for live classroom courses) or $345 CAD per person + HST (Avantix Learning provides device for live classroom courses)*

Timing: Public scheduled courses run from 9:00 am to 4:00 pm (Eastern Time).

Virtual classroom courses: Our instructor-led virtual classroom courses are delivered in a virtual classroom environment. Students will be sent a virtual classroom invitation prior to the course.

In-person classroom courses: Our instructor-led, live classroom (in-person) courses are held in downtown Toronto at 18 King Street East, Suite 1400, Toronto, Ontario, Canada. Some courses are also held at an alternate downtown Toronto location.

Custom training: This course may be delivered at your site or ours as an instructor-led or virtual classroom solution. Contact us at info@avantixlearning.ca for more information including savings for custom group training.

Course Overview

In this course, students will learn to create more accessible Microsoft Word documents using best practices to make documents accessible to people with disabilities. Various tools will be used in Microsoft Word to create more accessible documents including appropriate formatting, ordered lists, heading styles in structured documents, well-designed tables, hyperlinks and graphics with alternative text. Students will run the accessibility checker and create a PDF (Portable Document Format) document from the Microsoft Word file.

Prerequisite: Microsoft Word Intermediate / Advanced or Microsoft Word: Styles, Templates and Tables of Contents or equivalent knowledge and skills.

Location and timing: Public scheduled courses are held online in virtual classroom format or in downtown Toronto and run from 9:00 am to 4:00 pm (Eastern Time).

Related training: View all Microsoft Word courses >

Included in this course

Comprehensive course manual (100+ pages)
Keyboard shortcuts quick reference
Sample and exercise files
Refreshments (for classes conducted in Avantix Learning classrooms)
Follow-up email support

Course Topics

Key Concepts for Accessible Documents

Considerations for creating accessible documents for users with different types of disabilities
How accessibility legislation impacts document creation
Key terminology
Review of assistive technologies
Best practices for designing accessible documents
Issues with reading order
Testing for accessibility

Customizing Word

Useful buttons to add to the Quick Access Toolbar for accessibility
Accessibility features in Microsoft Word

Creating an Accessible Document

Conventions for file names
Setting a document title or metadata using different strategies
Specifying a document language
Marking text with another language
Using white space
Correct use of page breaks
Using headers and footers
Issues with headers and footers

Paragraph Formatting in Accessible Documents

Common issues with paragraph formatting
Paragraph formatting best practices
Controlling paragraph spacing
Removing unnecessary paragraphs

Working with Fonts

Selecting fonts to ensure readability
Problems with certain text effects
Issues with fonts

Working with Colour

What to consider when choosing colours
Ensuring sufficient contrast
Issues with colour

Using Lists

Best practices when creating lists
Using bulleted lists or numbered lists

Creating Structure Using Styles

Applying and modifying paragraph styles
Recommended paragraph styles
Understanding how other features affect styles
Displaying and using other useful styles
Copying styles between documents
Recommended character styles
Including a table of contents

Working with Images and Other Non-Text Elements

Key concepts when working with graphic objects such as images and drawing objects in accessible documents
Importance of including alternative text (Alt text)
Writing alternative text
Strategies when descriptions are too complex
Inserting captions
Issues with watermarks and text boxes
Issues with different types of lines

Making Tables Accessible

Recommendations when working with tables
Formatting with table styles for accessibility
Specifying a header row
Including alternative text for tables
Adding captions for tables
Issues with tables converted to PDF

Adding Hyperlinks

Inserting hyperlinks
Best practices when using hyperlinks
Testing hyperlinks

Running the Accessibility Checker

Checking the document for accessibility issues using the Accessibility Checker in Word 2010 and later versions
Limitations of the Accessibility Checker
Other tools for checking accessibility

Creating Accessible Word Templates

Creating Word templates
Location of Word templates
Using templates

Converting a Word File to PDF

Saving a document as a PDF (Portable Document Format) natively
Specifying options during the saving/export process
Ensuring the final output includes tags
Saving a PDF using Acrobat Pro (for users with Acrobat Pro)
Viewing the PDF file in Acrobat Pro or Reader (for users with Acrobat Pro)

Viewing a PDF in Acrobat

Viewing tags in Acrobat Reader or Pro (for users with Acrobat Pro)
Reading a document aloud

*Prices subject to change.

Our instructor-led courses are delivered in virtual classroom format or at our downtown Toronto location at 18 King Street East, Suite 1400, Toronto, Ontario, Canada (some in-person classroom courses may also be delivered at an alternate downtown Toronto location). Contact us at info@avantixlearning.ca if you'd like to arrange custom instructor-led virtual classroom or onsite training on a date that's convenient for you.

Accessible word documents training course in Toronto Ontario Canada on online as virtual classroom format (person typing on laptop).

Custom training

Register now for a public course or contact us at info@avantixlearning.ca for more information about any of our courses or to discuss custom training options (virtual classroom or live classroom).

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How to Insert or Type O with an Accent Mark in Word (Ò, Ó, Ô, Õ, Ö, ò, ó, ô, õ or ö)

You can insert or type o with an accent mark in Word using built-in tools or keyboard shortcuts (including Alt code shortcuts). The letter o can be inserted with an accent in both upper or lower case. The following are common accents in upper or lower case – Ò, Ó, Ô, Õ, Ö, ò, ó, ô, õ or ö.

How to View Document Statistics in Microsoft Word

Microsoft Word automatically tracks statistics about your documents. These statistics appear in Word Properties and include the file name, directory, template, author, editing time, last print date and the user who last modified the document.

How to Create a Table Template in Word

If you insert tables frequently in Word, you may want to create a table template to save time. Keep in mind that tables are affected by themes, styles and table styles so if the table template you insert seems to change formatting, the current document may contain different formatting from the original document when the table template was saved. A table template is saved as a building block and will appear in Quick Tables.

How to Delete a Page in Word (Remove Blank or Extra Pages)

In Word, you can delete a page in the middle or at the end of a document using several strategies. You can delete blank pages or pages that contain text and other content. Blank pages can be caused by unnecessary hard returns (pressing Enter too many times), manual page breaks, section breaks, paragraph formatting and tables so you will need to determine what is causing a blank page to remove it.

How to Clear Formatting in Word (with Shortcuts)

You can use keyboard shortcuts or the Ribbon to clear formatting in a Word document. Since there are two types of text formatting (character and paragraph), you can choose to clear all formatting or just character or paragraph formatting. If you want to clear formatting for text where a specific style has been applied, you'll need to select the text that uses the style first and then remove the formatting.

4 Ways to Delete a Table in Word

You can delete a table in a Word document in 4 simple ways – using the Ribbon, using the context menu, using the Backspace key or by selecting a paragraph and a table and pressing Delete.

How to Make Columns in Word

You can make columns in Word documents in a few different ways. There are two types of columns you can create – newspaper-style columns where the text flows from column to column or tables with columns and rows. You can create documents that contain two, three or more columns. In this article, we'll review how to set up newspaper-style columns. If you want to create a table, check out How to Create a Table in Word (4 Ways).

4 Ways to Create a Table in Word

You can create a table in a Word document in 4 easy ways using the Ribbon. A table is a grid made up of columns and rows that intersect to form cells. You can insert text, numbers and images in a table. Once you have inserted a table, you can easily add and resize columns and rows and change table formatting.

Avantix Learning |18 King Street East, Suite 1400, Toronto, Ontario, Canada M5C 1C4 | Contact us at info@avantixlearning.ca

Upcoming Training

Course

Accessible Word Documents Training Course (Online in virtual classroom format or in Toronto)

Location

Avantix Learning, 18 King Street East, Suite 1400,Toronto, Ontario, Canada,

Next course starts

November 22, 2022

Next course ends