Microsoft Word: Accessible Word Documents

Microsoft Word Training Series | Level 3

Course Details

Duration: 1 day (9 am – 4 pm)

Microsoft® Word® Versions: 2013 | 2016 |  2019 | 365 (Windows)

Delivery Methods (Instructor-led): Live classroom (LC) | Virtual classroom (VC)

Course Dates: May 28, 2021 (Virtual classroom) | View schedule Course schedule

Course Fee: $275 CDN per person + HST (Virtual classroom), $295 CDN per person + HST (Bring your own device for live classroom courses) or $345 CDN per person + HST (Avantix Learning provides device for live classroom courses)*

Custom training: This course may be delivered at your site or ours as an instructor-led or virtual classroom solution. Contact us at info@avantixlearning.ca for more information including savings for custom group training.

Note: Public scheduled courses are delivered as live instructor-led classroom training or virtual classroom training (as indicated). Bring your own device rates apply to live classroom courses.

Register for this training course.

Course Overview

In this course, students will learn to create more accessible Microsoft Word documents using best practices to make documents accessible to people with disabilities. Various tools will be used in Microsoft Word to create more accessible documents including appropriate formatting, ordered lists, heading styles in structured documents, well-designed tables, hyperlinks and graphics with alternative text. Students will run the accessibility checker and create a PDF (Portable Document Format) document from the Microsoft Word file.

Prerequisite: Microsoft Word Intermediate / Advanced or Microsoft Word: Styles, Templates and Tables of Contents or equivalent knowledge and skills.

Location and timing: Public scheduled courses are held online in virtual classroom format or in downtown Toronto and run from 9:00 am to 4:00 pm (Eastern Time).

Related training: View all Microsoft Word courses >

Included in this course

  • Comprehensive course manual (100+ pages)
  • Keyboard shortcuts quick reference
  • Sample and exercise files
  • Refreshments (for classes conducted in Avantix Learning classrooms)
  • Follow-up email support

Course Topics

Key Concepts for Accessible Documents

  • Considerations for creating accessible documents for users with different types of disabilities
  • How accessibility legislation impacts document creation
  • Key terminology
  • Review of assistive technologies
  • Best practices for designing accessible documents
  • Issues with reading order
  • Testing for accessibility

Customizing Word

  • Useful buttons to add to the Quick Access Toolbar for accessibility
  • Accessibility features in Microsoft Word

Creating an Accessible Document

  • Conventions for file names
  • Setting a document title or metadata using different strategies
  • Specifying a document language
  • Marking text with another language
  • Using white space
  • Correct use of page breaks
  • Using headers and footers
  • Issues with headers and footers

Paragraph Formatting in Accessible Documents

  • Common issues with paragraph formatting
  • Paragraph formatting best practices
  • Controlling paragraph spacing
  • Removing unnecessary paragraphs

Working with Fonts

  • Selecting fonts to ensure readability
  • Problems with certain text effects
  • Issues with fonts

Working with Colour

  • What to consider when choosing colours
  • Ensuring sufficient contrast
  • Issues with colour

Using Lists

  • Best practices when creating lists
  • Using bulleted lists or numbered lists

Creating Structure Using Styles

  • Applying and modifying paragraph styles
  • Recommended paragraph styles
  • Understanding how other features affect styles
  • Displaying and using other useful styles
  • Copying styles between documents
  • Recommended character styles
  • Including a table of contents

Working with Images and Other Non-Text Elements

  • Key concepts when working with graphic objects such as images and drawing objects in accessible documents
  • Importance of including alternative text (Alt text)
  • Writing alternative text
  • Strategies when descriptions are too complex
  • Inserting captions
  • Issues with watermarks and text boxes
  • Issues with different types of lines

Making Tables Accessible

  • Recommendations when working with tables
  • Formatting with table styles for accessibility
  • Specifying a header row
  • Including alternative text for tables
  • Adding captions for tables
  • Issues with tables converted to PDF

Adding Hyperlinks

  • Inserting hyperlinks
  • Best practices when using hyperlinks
  • Testing hyperlinks

Running the Accessibility Checker

  • Checking the document for accessibility issues using the Accessibility Checker in Word 2010 and later versions
  • Limitations of the Accessibility Checker
  • Other tools for checking accessibility

Creating Accessible Word Templates

  • Creating Word templates
  • Location of Word templates
  • Using templates

Converting a Word File to PDF

  • Saving a document as a PDF (Portable Document Format) natively
  • Specifying options during the saving/export process
  • Ensuring the final output includes tags
  • Saving a PDF using Acrobat Pro (for users with Acrobat Pro)
  • Viewing the PDF file in Acrobat Pro or Reader (for users with Acrobat Pro)

Viewing a PDF in Acrobat

  • Viewing tags in Acrobat Reader or Pro (for users with Acrobat Pro)
  • Reading a document aloud

Register for this training course.

*Prices subject to change.

Our instructor-led courses are delivered in virtual classroom format or at our downtown Toronto location at 1 Yonge Street, Suite 1801 (Toronto Star Building), Toronto, Ontario, Canada (some live classroom courses may also be delivered at an alternate downtown Toronto location). Contact us at info@avantixlearning.ca if you'd like to arrange custom training on a date that's convenient for you.

Copyright 2021 Avantix® Learning

Accessible word documents training course in Toronto Ontario Canada on online as virtual classroom format  (person typing on laptop).

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Avantix Learning | 1 Yonge Street, Suite 1801 (Toronto Star Building), Toronto, Ontario, Canada M5E 1W7 | info@avantixlearning.ca

Upcoming Training
Course
Accessible Word Documents Training Course (Online in virtual classroom format or in Toronto)
Location
Avantix Learning, 1 Yonge Street, Suite 1801 (Toronto Star Building),Toronto, Ontario, Canada,
Next course starts
May 28, 2021
Next course ends
May 28, 2021
Description
In this course, students will learn to create more accessible Microsoft Word documents using best practices to make documents accessible to people with disabilities. Various tools will be used in Microsoft Word to create more accessible documents including appropriate formatting, ordered lists, heading styles in structured documents, well-designed tables, hyperlinks and graphics with alternative text. Students will run the accessibility checker and create a PDF (Portable Document Format) document from the Microsoft Word file.

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