Microsoft Word: Accessible Word Documents

Microsoft Word Training Series | Level 3

Course Details

Duration: 1 day (9 am – 4 pm)

Microsoft® Word® Versions: 2013 | 2016 |  2019 | 2021 | 365 (Windows)

Delivery Methods (Instructor-led): In-person (Live classroom) | Virtual classroom

Course Dates: Check back soon for new dates (Virtual classroom) | View schedule Course schedule

Course Fee: $275 CAD per person + HST (Virtual classroom), $295 CAD per person + HST (Bring your own device for live classroom courses) or $345 CAD per person + HST (Avantix Learning provides device for live classroom courses)*

Timing: Public scheduled courses run from 9:00 am to 4:00 pm (Eastern Time).

Virtual classroom courses: Our instructor-led virtual classroom courses are delivered in a virtual classroom environment. Students will be sent a virtual classroom invitation prior to the course.

In-person classroom courses: Our instructor-led, live classroom (in-person) courses are held in downtown Toronto at 18 King Street East, Suite 1400, Toronto, Ontario, Canada. Some courses are also held at an alternate downtown Toronto location.

Custom training: This course may be delivered at your site or ours as an instructor-led or virtual classroom solution. Contact us at info@avantixlearning.ca for more information including savings for custom group training.

Register for this training course.

Course Overview

In this course, students will learn to create more accessible Microsoft Word documents using best practices to make documents accessible to people with disabilities. Various tools will be used in Microsoft Word to create more accessible documents including appropriate formatting, ordered lists, heading styles in structured documents, well-designed tables, hyperlinks and graphics with alternative text. Students will run the accessibility checker and create a PDF (Portable Document Format) document from the Microsoft Word file.

Prerequisite: Microsoft Word Intermediate / Advanced or Microsoft Word: Styles, Templates and Tables of Contents or equivalent knowledge and skills.

Location and timing: Public scheduled courses are held online in virtual classroom format or in downtown Toronto and run from 9:00 am to 4:00 pm (Eastern Time).

Related training: View all Microsoft Word courses >

Included in this course

  • Comprehensive course manual (100+ pages)
  • Keyboard shortcuts quick reference
  • Sample and exercise files
  • Refreshments (for classes conducted in Avantix Learning classrooms)
  • Follow-up email support

Course Topics

Key Concepts for Accessible Documents

  • Considerations for creating accessible documents for users with different types of disabilities
  • How accessibility legislation impacts document creation
  • Key terminology
  • Review of assistive technologies
  • Best practices for designing accessible documents
  • Issues with reading order
  • Testing for accessibility

Customizing Word

  • Useful buttons to add to the Quick Access Toolbar for accessibility
  • Accessibility features in Microsoft Word

Creating an Accessible Document

  • Conventions for file names
  • Setting a document title or metadata using different strategies
  • Specifying a document language
  • Marking text with another language
  • Using white space
  • Correct use of page breaks
  • Using headers and footers
  • Issues with headers and footers

Paragraph Formatting in Accessible Documents

  • Common issues with paragraph formatting
  • Paragraph formatting best practices
  • Controlling paragraph spacing
  • Removing unnecessary paragraphs

Working with Fonts

  • Selecting fonts to ensure readability
  • Problems with certain text effects
  • Issues with fonts

Working with Colour

  • What to consider when choosing colours
  • Ensuring sufficient contrast
  • Issues with colour

Using Lists

  • Best practices when creating lists
  • Using bulleted lists or numbered lists

Creating Structure Using Styles

  • Applying and modifying paragraph styles
  • Recommended paragraph styles
  • Understanding how other features affect styles
  • Displaying and using other useful styles
  • Copying styles between documents
  • Recommended character styles
  • Including a table of contents

Working with Images and Other Non-Text Elements

  • Key concepts when working with graphic objects such as images and drawing objects in accessible documents
  • Importance of including alternative text (Alt text)
  • Writing alternative text
  • Strategies when descriptions are too complex
  • Inserting captions
  • Issues with watermarks and text boxes
  • Issues with different types of lines

Making Tables Accessible

  • Recommendations when working with tables
  • Formatting with table styles for accessibility
  • Specifying a header row
  • Including alternative text for tables
  • Adding captions for tables
  • Issues with tables converted to PDF

Adding Hyperlinks

  • Inserting hyperlinks
  • Best practices when using hyperlinks
  • Testing hyperlinks

Running the Accessibility Checker

  • Checking the document for accessibility issues using the Accessibility Checker in Word 2010 and later versions
  • Limitations of the Accessibility Checker
  • Other tools for checking accessibility

Creating Accessible Word Templates

  • Creating Word templates
  • Location of Word templates
  • Using templates

Converting a Word File to PDF

  • Saving a document as a PDF (Portable Document Format) natively
  • Specifying options during the saving/export process
  • Ensuring the final output includes tags
  • Saving a PDF using Acrobat Pro (for users with Acrobat Pro)
  • Viewing the PDF file in Acrobat Pro or Reader (for users with Acrobat Pro)

Viewing a PDF in Acrobat

  • Viewing tags in Acrobat Reader or Pro (for users with Acrobat Pro)
  • Reading a document aloud

Register for this training course.

*Prices subject to change.

Our instructor-led courses are delivered in virtual classroom format or at our downtown Toronto location at 18 King Street East, Suite 1400, Toronto, Ontario, Canada (some in-person classroom courses may also be delivered at an alternate downtown Toronto location). Contact us at info@avantixlearning.ca if you'd like to arrange custom instructor-led virtual classroom or onsite training on a date that's convenient for you.

Copyright 2022 Avantix® Learning

Accessible word documents training course in Toronto Ontario Canada on online as virtual classroom format  (person typing on laptop).

You may like

4 Ways to Delete a Table in Word

4 Ways to Delete a Table in Word

You can delete a table in a Word document in 4 simple ways – using the Ribbon, using the context menu, using the Backspace key or by selecting a paragraph and a table and pressing Delete.

How to Make Columns in Word

How to Make Columns in Word

You can make columns in Word documents in a few different ways. There are two types of columns you can create – newspaper-style columns where the text flows from column to column or tables with columns and rows. You can create documents that contain two, three or more columns. In this article, we'll review how to set up newspaper-style columns. If you want to create a table, check out How to Create a Table in Word (4 Ways).

4 Ways to Create a Table in Word

4 Ways to Create a Table in Word

You can create a table in a Word document in 4 easy ways using the Ribbon. A table is a grid made up of columns and rows that intersect to form cells. You can insert text, numbers and images in a table. Once you have inserted a table, you can easily add and resize columns and rows and change table formatting.

How to Change Case in Word (Upper, Lower, Title or Sentence Case)

How to Change Case in Word (Upper, Lower, Title or Sentence Case)

You can change case in Microsoft Word documents using formatting commands or by converting case. If you want to be able to easily change case (like removing All Caps), it's best to change case using the Font dialog box. If someone has created upper case text using hard capitals where they have pressed the Caps Lock key and typed the text, then you can convert case using the Change Case command.

How to Modify Table of Contents Formatting in Word

How to Modify Table of Contents Formatting in Word

If you have created a custom or automatic table of contents (TOC) in a Word document, you can add heading levels to the TOC. You can add or edit levels using built-in heading styles or use custom styles as levels.

How to Insert or Type the Beta Symbol in Word (β or Β)

How to Insert or Type the Beta Symbol in Word (β or Β)

You can insert or type the Beta symbol in Word documents in several ways. The Greek Beta symbol can be entered in upper case (Β) or lower case (β) using built-in commands or keyboard shortcuts (including Alt codes, AutoCorrect entries or custom shortcuts). Beta is the 2nd letter in the Greek alphabet and is comparable to the letter B.

You may also like

Microsoft, the Microsoft logo, Microsoft Office and related Microsoft applications and logos are registered trademarks of Microsoft Corporation in Canada, US and other countries. All other trademarks are the property of the registered owners.

Avantix Learning |18 King Street East, Suite 1400, Toronto, Ontario, Canada M5C 1C4 | Contact us at info@avantixlearning.ca

Upcoming Training
Course
Accessible Word Documents Training Course (Online in virtual classroom format or in Toronto)
Location
Avantix Learning, 18 King Street East, Suite 1400,Toronto, Ontario, Canada,
Next course starts
November 22, 2022
Next course ends
November 22, 2022
Description
In this course, students will learn to create more accessible Microsoft Word documents using best practices to make documents accessible to people with disabilities. Various tools will be used in Microsoft Word to create more accessible documents including appropriate formatting, ordered lists, heading styles in structured documents, well-designed tables, hyperlinks and graphics with alternative text. Students will run the accessibility checker and create a PDF (Portable Document Format) document from the Microsoft Word file.

Pin It on Pinterest