3 Ways to Keep Words, Lines or Paragraphs Together in Microsoft Word Documents

by Avantix Learning Team | Updated February 20, 2020

Applies to: Microsoft® Word® 2007, 2010, 2013, 2016, 2019 and 365 (Windows)

You can keep text together in several ways in Microsoft Word. Text could be characters, words, lines or paragraphs. If you want to keep words or characters together, you can use nonbreaking spaces or nonbreaking hyphens or dashes. If you want to keep lines or paragraphs together, you can apply settings in the Paragraph dialog box (which can be built into styles if you use styles).

Recommended article: How to Keep a Microsoft Word Table or Row Together on One Page

Keep paragraphs or lines together with paragraph settings

You may want to keep the lines in a paragraph together so that the paragraph doesn’t break across pages or you may want to keep a paragraph with the next paragraph and avoid inserting manual page breaks. This can be accomplished easily using the Paragraph dialog box.

It’s important to understand some key paragraph concepts:

  • A paragraph is anything with a hard return after it.
  • It’s best to eliminate any blank paragraphs in a document.
  • You can view paragraph formatting by clicking Show/Hide ¶ on the Home tab in the Ribbon in the Paragraph group.

To keep the lines in a paragraph together on the same page in a Word document:

  1. Select the paragraph with the text you want to keep together. You can simply click in the paragraph to select it.
  2. Click the Home tab in the Ribbon and click the dialog box launcher on the bottom right of the Paragraph group. The Paragraph dialog box appears.
  3. Select the Line and Page breaks tab.
  4. Check Keep Lines together.
  5. Click OK. The paragraph will no longer break across pages.

Below is the Paragraph dialog box:

Paragraph dialog box in Microsoft Word.

To keep a paragraph with the next paragraph in a Word document:

  1. Click in the paragraph you want to keep with the next paragraph (the next paragraph should not be blank).
  2. Click the Home tab in the Ribbon.
  3. Click the dialog box launcher on the bottom right of the Paragraph group. The Paragraph dialog box appears.
  4. Select the Line and Page breaks tab.
  5. Check Keep with Next.
  6. Click OK.

Keep text together with nonbreaking spaces

If you want specific words or characters to stay together on the same line (such as De Marco), you can use nonbreaking spaces instead of regular spaces.

To insert a nonbreaking space between two words or characters using the keyboard:

  1. Position the cursor between the two words or characters you want to keep together (there should be no space between these characters).
  2. Press Ctrl + Shift + Spacebar. Word inserts a nonbreaking space.

To insert a nonbreaking space between two words or letters using the Ribbon:

  1. Position the cursor between the two words or characters you want to keep together (there should be no space between these characters).
  2. Click the Insert tab in the Ribbon.
  3. Click Insert Symbol and then More Symbols in the drop-down menu. A dialog box appears.
  4. Select the Special Characters tab.
  5. Select Nonbreaking space and click Insert.
  6. Click Close. Word inserts a nonbreaking space.

Below is the Insert Symbol dialog box.

Insert Symbol dialog box in Microsoft Word.

Keep text together with nonbreaking hyphens or dashes

You can also use nonbreaking hyphens or dashes to keep words or characters together (such as co-ordinator or 416‑222‑9999).

To insert a nonbreaking hyphen between two words or characters using the keyboard:

  1. Position the cursor between the two words or characters you want to keep together (there should be no space between these characters).
  2. Press Ctrl + Shift + Underscore (_). Word inserts a nonbreaking hyphen.

To insert a nonbreaking hyphen between two words or characters using the Ribbon:

  1. Position the cursor between the two words or characters you want to keep together (there should be no space between these characters).
  2. Click the Insert tab in the Ribbon.
  3. Click Insert Symbol and then More Symbols in the drop-down menu. A dialog box appears.
  4. Select the Special Characters tab.
  5. Select Nonbreaking hyphen and click Insert.
  6. Click Close. Word inserts a nonbreaking hyphen.

If you’d like to view nonbreaking spaces, nonbreaking hyphens and paragraph marks:

  1. Click the Home tab in the Ribbon.
  2. Click the Show/Hide ¶ in the Paragraph group.

You can turn off the symbols by clicking on the same button.

Subscribe to get more articles like this one

Did you find this article helpful? If you would like to receive new articles, join our email list.

Recommended Microsoft Office courses

Microsoft Word: Intermediate / Advanced

Microsoft Excel: Intermediate / Advanced

Microsoft PowerPoint: Intermediate / Advanced

Microsoft Visio: Introduction

VIEW MORE COURSES >

Avantix Learning instructor-led classroom courses are held in downtown Toronto, Ontario, Canada. Contact us if you’d like to arrange custom training at your site or ours.

To request this page in an alternate format, contact us.

Copyright 2020 Avantix® Learning Inc.

You may also like

How to Create, Use and Edit Templates in Microsoft Word

How to Create, Use and Edit Templates in Microsoft Word

You can create, use and edit templates in Microsoft Word for frequently used documents such as letters, reports, proposals and manuals. Templates include basic character, paragraph and page formatting and may include text, custom styles, tables, images, macros, sections, headers and footers.

Microsoft, the Microsoft logo, Microsoft Office and related Microsoft applications and logos are registered trademarks of Microsoft Corporation in Canada, US and other countries. All other trademarks are the property of the registered owners.

Avantix Learning | 1 Yonge Street, Suite 1801 (Toronto Star Building), Toronto, Ontario, Canada M5E 1W7 | info@avantixlearning.ca

Summary
3 Ways to Keep Text Together in Microsoft Word (Words, Lines or Paragraphs)
Article Name
3 Ways to Keep Text Together in Microsoft Word (Words, Lines or Paragraphs)
Description
You can keep text together in several ways in Microsoft Word. Text could be characters, words, lines or paragraphs. If you want to keep words or characters together, you can use nonbreaking spaces or nonbreaking hyphens or dashes. If you want to keep lines or paragraphs together, you can apply settings in the Paragraph dialog box (which can be built into styles if you use styles).
Author
Publisher Name
Avantix Learning

Pin It on Pinterest

Share This