3 Ways to Change or Convert Case in Microsoft Word Documents (with Shortcuts)

by Avantix Learning Team | Updated August 1, 2022

Applies to: Microsoft® Word® 2013, 2016, 2019, 2021 or 365 (Windows)

You can change case in Microsoft Word documents by changing character formatting or by converting case. If you want to be able to easily change case (like removing All Caps), it's best to change case by applying formatting such as All Caps or Small Caps. Alternatively, you use the Change Case command to convert case. This command offers a series of options including upper, lower, capitalize each word and sentence case. You can also use a keyboard shortcut to move through different case options.

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Change Case using the Font dialog box (apply or remove All Caps or Small Caps)

To apply All Caps or Small Caps to text as a format using the Font dialog box:

  1. Select the text.
  2. Click the Home tab in the Ribbon.
  3. Click the dialog box launcher on the bottom right of the Font group. Alternatively, press Ctrl + D. The Font dialog box appears.
  4. Select All Caps or Small Caps.
  5. Click OK.

The Font dialog box appears as follows:

Font dialog box in Word with All Caps or Small Caps options.

This is usually the best way to apply All Caps since it's a format and can be removed using the Font dialog box. You can also build this format into styles.

Change case using the Change Case command in the Ribbon

If text has been formatted with hard capitals where the user has pressed the Caps Lock key when typing text, you can remove or change the capitalization using the Change Case command. You can convert a selection typed in upper case to title case, lower case or even sentence case.

To change case using the Change Case command in the Ribbon:

  1. Select the text.
  2. Click the Home tab in the Ribbon.
  3. Click Change Case in the Font group (Aa). A drop-down menu appears.
  4. Select the desired case.

The Change Case drop-down menu appears as follows:

Change case drop-down menu in Word Ribbon.

The following options appear in the Change Case drop-down menu:

  • Sentence case – capitalizes the first letter of a sentence. If there are multiple sentences, Word will capitalize the next word after a period.
  • Lowercase – removes all capitalization.
  • UPPERCASE – capitalizes all letters in the selection.
  • Capitalize Each Word – capitalizes each word in the selection (often called title case).
  • tOGGLE cASE – shifts between two cases. For example, if the first letter of each word in the selection was capitalized, this command would switch to the opposite formatting with the first letter of each word as lower case and the other letters in upper case.

Change case using keyboard shortcuts

You can use keyboard shortcuts to move between several of the options in the Change Case drop-down menu:

  1. Select the text.
  2. Press Shift + F3. Keep pressing Shift + F3 to move between UPPERCASE, lowercase and Capitalize Each Word.

Some users may need to press the Fn key as well to activate the F3 key.

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Summary
How to Change Case in Word (Upper, Lower, Title or Sentence Case)
Article Name
How to Change Case in Word (Upper, Lower, Title or Sentence Case)
Description
You can change case in Microsoft Word documents by changing character formatting or by converting case. If you want to be able to easily change case (like removing All Caps), it’s best to change case by applying formatting such as All Caps or Small Caps. Alternatively, you use the Change Case command to convert case. This command offers a series of options including upper, lower, capitalize each word and sentence case. You can also use a keyboard shortcut to move through different case options.
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Publisher Name
Avantix Learning

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