Increase Your Productivity with These Useful Shortcuts

by Avantix Learning Team | Updated July 30, 2020

Applies to: Microsoft® Word® 2010, 2013, 2016, 2019 and 365 (Windows)

Here are 10 extremely useful shortcuts (in Word for Windows). I have not included the common ones like copy and paste. Most of these include the Ctrl key so press Ctrl plus the letter indicated

Recommended article:  21 Shortcuts for Faster Formatting in Your Microsoft Word Documents 

1. Select all

This is probably the most useful shortcut for most people. Ctrl + A will select all text in a Microsoft Word document. It also works in Excel and other Office programs.

2. Go to the beginning of the document

Ctrl + Home will take you to the beginning of the document.

3. Go to the end of the document

Ctrl + End will take you to the end of the document.

4. Quickly select a word

To quickly select a word, double-click in it or position the cursor at the beginning of the word and press Ctrl + Shift + right arrow.

5. Quickly select a paragraph

To quickly select a paragraph, triple-click in it or position the cursor at the beginning of the paragraph and press Ctrl + Shift + down arrow.

6. Display the Replace dialog box

To display the Replace dialog box, press Ctrl + H.

Microsoft Word Replace dialog box.

7. Display the Font dialog box (formerly the Character dialog box)

To display the font dialog box, press Ctrl + D.

Microsoft Word Font dial;og box.

8. Increase font size

Select the text and press Ctrl + Shift + > to increase font size by standard increments.

9. Decrease font size

Select the text and press Ctrl + Shift + < to decrease font size by standard increments.

10. Close the current document

To close the current document, press Ctrl + W.

There are certainly many more shortcuts such as Ctrl + P for print which apply to all Microsoft Office programs, but these are shortcuts I have always found to be particularly useful.

This article was first published on June 21, 2014 and has been updated for clarity and content.

Subscribe to get more articles like this one

Did you find this article helpful? If you would like to receive new articles, join our email list.

More resources

How to Insert a Check Mark in Word (5 Ways)

14+ Shortcuts to Quickly Select Text in Microsoft Word

How to Show or Hide White Space in Word Documents

How to Insert or Type the Sigma Symbol in Word (Σ or σ)

How to Create a Table of Contents in Microsoft Word (Insert, Format and Update a TOC)

Related courses

Microsoft Word: Intermediate / Advanced

Microsoft Excel: Intermediate / Advanced

Microsoft PowerPoint: Intermediate / Advanced

Microsoft Word: Long Documents Master Class

Microsoft Word: Styles, Templates and Tables of Contents

Microsoft Word: Designing Dynamic Word Documents Using Fields

VIEW MORE COURSES >

Our instructor-led courses are delivered in virtual classroom format or at our downtown Toronto location at 18 King Street East, Suite 1400, Toronto, Ontario, Canada (some in-person classroom courses may also be delivered at an alternate downtown Toronto location). Contact us at info@avantixlearning.ca if you'd like to arrange custom instructor-led virtual classroom or onsite training on a date that's convenient for you.

Copyright 2024 Avantix® Learning

You may also like

How to Insert or Type I with an Accent Mark in Word (Í, í, Ì, ì, Î, î, Ï, or ï)

How to Insert or Type I with an Accent Mark in Word (Í, í, Ì, ì, Î, î, Ï, or ï)

You can insert or type i with an accent mark in Word using built-in tools or keyboard shortcuts (including Alt code shortcuts). The letter i can be inserted with an accent in both upper or lower case. The following are common accented characters that you can insert or type in Word in upper or lower case: grave (Ì or ì), acute (Í or í), circumflex (Πor î) and umlaut (Ï or ï).

10 Word Shortcuts to Select Text Using a Keyboard

10 Word Shortcuts to Select Text Using a Keyboard

You can use several shortcuts in Word to select text in your documents using only your keyboard. When you select text, it will typically be highlighted in grey. After you select text, you can cut, copy, or delete the selected text or apply character or paragraph formatting.

Microsoft, the Microsoft logo, Microsoft Office and related Microsoft applications and logos are registered trademarks of Microsoft Corporation in Canada, US and other countries. All other trademarks are the property of the registered owners.

Avantix Learning |18 King Street East, Suite 1400, Toronto, Ontario, Canada M5C 1C4 | Contact us at info@avantixlearning.ca

Summary
10 Timesaving Microsoft Word Shortcuts
Article Name
10 Timesaving Microsoft Word Shortcuts
Description
Try these useful shortcuts in Microsoft Word. A few of them also work in other Office programs.
Author
Publisher Name
Avantix Learning

Pin It on Pinterest

Share This