Insert Multiple Rows Quickly in an Excel Worksheet

by Avantix Learning Team | Updated January 31, 2022

Applies to: Microsoft® Excel® 2013, 2016, 2019, 2021 and 365 (Windows)

You can quickly insert multiple rows in Excel using the context menu, keyboard shortcuts or the Home tab in the Ribbon. The key to inserting multiple rows at once, rather than one by one, is to select the number of rows you want to insert first and then insert rows. Excel will insert the same number of rows you selected.

Recommended article: How to Lock and Protect Excel Worksheets and Workbooks

It's important to be able to quickly select rows in Excel so you can insert multiple rows.

To select one or more rows in Excel:

  • To select one row, click its heading or select a cell in the row and press Shift + Spacebar.
  • If an entire row is selected, you can keep pressing Shift + down arrow to select more rows.
  • To select multiple contiguous rows, drag over the row headings using a mouse or select the first row heading and then Shift-click the last row heading.

In order to easily insert multiple rows, be sure to select entire rows first.

1. Inserting multiple rows using the context menu

To insert multiple rows using the context menu:

  1. Select multiple rows using one of the methods above.
  2. Right-click one of the selected rows and select Insert from the drop-down menu. Excel will insert the same number of rows you selected.

Below is the context menu that appears when you right-click a selected row:

Context menu in Excel that appears when you right-click to insert multiple rows.

You can also access the context menu by press Shift + F10 or by pressing the Context key on the bottom of your keyboard (if you have it).

2. Inserting multiple rows using a keyboard shortcut

To insert multiple rows using a keyboard shortcut:

  1. Select multiple rows using one of the methods above.
  2. Press Ctrl + Shift + plus sign (+) at the top of the keyboard. Excel will insert the same number of rows you selected.

3. Inserting multiple rows using the Ribbon

To insert multiple rows using the context menu.

  1. Select multiple rows using one of the methods above.
  2. Click the Home tab in the Ribbon.
  3. Click Insert in the Cells group. A drop-down menu appears.
  4. Select Insert Sheet Rows. Excel will insert the same number of rows you selected.

The Insert command appears on the Home tab in the Ribbon:

Insert command in the Excel Ribbon to insert multiple rows.

4. Using the repeat shortcut to insert multiple rows

If you insert a row or rows and you want to repeat the last action, press Ctrl + Y.

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How to Insert Multiple Rows in Excel (4 Fast Ways with Shortcuts)
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How to Insert Multiple Rows in Excel (4 Fast Ways with Shortcuts)
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You can quickly insert multiple rows in Excel using the context menu, keyboard shortcuts or the Home tab in the Ribbon. The key to inserting multiple rows at once, rather than one by one, is to select the number of rows you want to insert first and then insert rows. Excel will insert the same number of rows you selected.
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Avantix Learning

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