View Word Count in Microsoft Word Documents
by Avantix Learning Team | Updated April 2, 2021
Applies to: Microsoft® Word® 2013, 2016, 2019 or 365 (Windows)
You can check word count in a Microsoft Word document in several ways. Although word count is typically displayed in the Status Bar, you can access a Word Count dialog box using the Ribbon, the Status Bar or a keyboard shortcut. Word count and other statistics are also available in Word properties. In addition to word count, you can check a document for the number of characters, lines, paragraphs and pages.
The Word Count dialog box shows the number of pages, words, characters (with and without spaces), paragraphs and lines in your document. The dialog box displays counts for the current selection.
To select the entire document, press Ctrl + A (although total count appears if you simply click in text). You can also triple-click in a paragraph or click at the beginning of a selection and Shift-click at the end of a selection. If you want to select non-adjacent or non-contiguous sections of text, press Ctrl and drag over areas of text. There are many other great ways to quickly select text in Word. Check out the article 14+ Word Selection Shortcuts to Quickly Select Text.
Note that screenshots in this article are from Word 365 but are very similar in Word 2013, 2016 and 2019.
The Word Count dialog box appears as follows (depending on the selection):
In the Word Count dialog box, you can turn a check box off or on to include text boxes, footnotes and endnotes in the word count. This is typically left unchecked. The number of lines in the Word Count dialog box represents the number of lines with characters, not the number of sentences. The number of lines in a document will be affected by formatting such as font size and indents.
Recommended article: How to Quickly Remove Hard Returns in Word Documents
Do you want to learn more about Microsoft Word? Check out our virtual classroom or live classroom Word courses >
1. Checking word count using the Status Bar
When you select text, word count for the selected text should appear in the Status Bar on the bottom left of your screen automatically:
If no text is selected, the count shows the total for the entire document.
If you double-click the word count in the Status Bar, the Word Count dialog box appears.
Although word count typically displays by default in the Status Bar, you can choose options to display. If you right-click in the Status Bar, a pop-up menu appears. If Word Count has been deselected in this menu, it will not appear in the Status Bar.
2. Checking word count using the Ribbon
To check word count using the Ribbon:
- Click the Review tab in the Ribbon.
- Click Word Count in the Proofing group. The Word Count dialog box appears.
- Click Close.
Word Count appears on the Review tab in the Ribbon:
3. Checking word count using a keyboard shortcut
You can also display the Word Count dialog box by pressing Ctrl + Shift + G.
4. Checking word count using document statistics
Word, character, line, paragraph and page count can also be viewed in document statistics or properties.
To view word count in document statistics or properties:
- Open the Word file.
- Click the File tab in the Ribbon.
- Select Info.
- In the area on the right, under Properties, several statistics appear including word count.
- To view more information, click Properties. A drop-down menu appears.
- Select Advanced Properties. A dialog box appears.
- Click the Statistics tab to view statistics.
- Click OK.
When you click File and then Info, statistics appear on the right side of the dialog below Properties:
The statistics that appear in this area and in the Advanced Properties are for the entire document, not the selected text.
Did you find this article helpful? If you would like to receive new articles, join our email list.
To request this page in an alternate format, contact us.
Our instructor-led courses are delivered in virtual classroom format or at our downtown Toronto location at 1 Yonge Street, Suite 1801 (Toronto Star Building), Toronto, Ontario, Canada (some live classroom courses may also be delivered at an alternate downtown Toronto location). Contact us at email@example.com if you'd like to arrange custom training on a date that's convenient for you.
Copyright 2021 Avantix® Learning
You may also like
You can keep text together in several ways in Word. If you want to keep words or characters together, you can use nonbreaking spaces or nonbreaking hyphens or dashes and insert them using a dialog box or a keyboard shortcut. If you want to keep lines or paragraphs together on the same page, you can apply settings in the Paragraph dialog box (which can be built into styles if you use styles).
You can insert the does not equal sign (not equal to sign) in a Word document using Insert Symbol, a keyboard shortcut, an AutoCorrect entry or an Alt shortcut.
If you want to find and replace text or numbers in Word, you can use wildcards if you are not able to find an exact match. To use advanced find and replace techniques in Word, you will need to expand the Find and Replace dialog box.
Microsoft, the Microsoft logo, Microsoft Office and related Microsoft applications and logos are registered trademarks of Microsoft Corporation in Canada, US and other countries. All other trademarks are the property of the registered owners.
Avantix Learning | 1 Yonge Street, Suite 1801 (Toronto Star Building), Toronto, Ontario, Canada M5E 1W7 | firstname.lastname@example.org