View Word Count in Microsoft Word Documents
by Avantix Learning Team | Updated May 10, 2022
Applies to: Microsoft® Word® 2013, 2016, 2019, 2021 or 365 (Windows)
You can view word count in Word documents in several ways. Although word count is typically displayed in the Status Bar, you can view a Word Count dialog box which can be displayed using the Ribbon, the Status Bar or a keyboard shortcut. The Word counter will check a document for the number of characters, lines, paragraphs and pages. Word count and other statistics are also available in Word Properties.
The Word Count dialog box shows the number of pages, words, characters (with and without spaces), paragraphs and lines in your document. The dialog box displays counts for the current selection.
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To select the entire document, press Ctrl + A (although total count appears if you simply click in text). You can also triple-click in a paragraph or click at the beginning of a selection and Shift-click at the end of a selection. If you want to select non-adjacent or non-contiguous sections of text, press Ctrl and drag over areas of text. There are many other great ways to quickly select text in Word. Check out the article 14+ Word Selection Shortcuts to Quickly Select Text.
Note that screenshots in this article are from Word 365 but are very similar in Word 2013, 2016 and 2019.
The Word Count dialog box appears as follows (depending on the selection):
In the Word Count dialog box, you can turn a check box off or on to include text boxes, footnotes and endnotes in the word count. This is typically left unchecked. The number of lines in the Word Count dialog box represents the number of lines with characters, not the number of sentences. The number of lines in a document will be affected by formatting such as font size and indents.
1. Viewing word count in the Status Bar
When you select text, word count for the selected text should appear in the Status Bar on the bottom left of your screen automatically:
If no text is selected, the count shows the total for the entire document.
If you double-click the word count in the Status Bar, the Word Count dialog box appears.
Although word count typically displays by default in the Status Bar, you can choose options to display. If you right-click in the Status Bar, a pop-up menu appears. If Word Count has been deselected in this menu, it will not appear in the Status Bar.
2. Checking word count using the Ribbon
To check word count using the Ribbon:
- Click the Review tab in the Ribbon.
- Click Word Count in the Proofing group. The Word Count dialog box appears.
- Click Close.
Word Count appears on the Review tab in the Ribbon:
3. Checking word count using a keyboard shortcut
You can also display the Word Count dialog box by pressing Ctrl + Shift + G.
4. Viewing word count in document statistics
Word, character, line, paragraph and page count can also be viewed in document statistics or Properties.
To view word count in document statistics or Properties:
- Open the Word file.
- Click the File tab in the Ribbon.
- Select Info.
- In the area on the right, under Properties, several statistics appear including word count.
- To view more information, click Properties. A drop-down menu appears.
- Select Advanced Properties. A dialog box appears.
- Click the Statistics tab to view statistics.
- Click OK.
When you click File and then Info, statistics appear on the right side of the dialog below Properties:
The statistics that appear in this area and in the Advanced Properties are for the entire document, not the selected text.
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