Check Out These Timesaving Keyboard Shortcuts for Copy, Paste and Paste Special in PowerPoint

by Avantix Learning Team | Updated October 9, 2021

Applies to: Microsoft® PowerPoint® 2010, 2013, 2016, 2019 and 365 (Windows)

There are several keyboard shortcuts for copy, paste and paste special in PowerPoint. You can use shortcuts to copy and paste objects, slides and formatting.

Recommended article: How to Group and Ungroup in PowerPoint (with Shortcuts)

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Note: Screenshots in this article are from PowerPoint 365 but are very similar in previous versions.

Copying and pasting objects or slides

To copy and paste objects or slides, select the object or slide thumbnail in Normal View or Slide Sorter View and then press Ctrl + C to copy and then Ctrl + V to paste.

Duplicating objects or slides

To duplicate objects or slides, select the object or slide thumbnail in Normal View or Slide Sorter View and then press Ctrl + D.

Copying and pasting using Paste Special

You can copy objects in PowerPoint or copy in another application and then paste into PowerPoint using Paste Special.

To copy and paste an object onto a slide using Paste Special:

  1. Select the object in PowerPoint or in another application and press Ctrl + C to copy.  For example, you can select cells or a chart in Excel and then press Ctrl + C.
  2. In Normal View, display the PowerPoint slide on which you want to paste the object.
  3. Press Ctrl + Alt + V to display the Paste Special dialog box.
  4. Select the desired option(s) in the dialog box.
  5. Click OK or press Enter.

The Paste Special dialog box will change depending on the type of object you have copied.

The following Paste Special dialog box appears when you copy a shape in PowerPoint:

Paste Special dialog box in PowerPoint for a shape.

The following Paste Special dialog box appears when you copy and paste a chart from Excel:

Paste Special dialog box in PowerPoint for an Excel chart.

The Paste Special dialog box options will change if you select Paste or Paste Link.

Copying and pasting formatting using keyboard shortcuts

To copy and paste formatting using keyboard shortcuts:

  1. Format a shape, image or text in PowerPoint.
  2. Insert another shape, image or text.
  3. Select the first shape, image or text and press Ctrl + Shift + C.
  4. Click the second shape, image or text. You may need to drag over text.
  5. Press Ctrl + Shift + V.
  6. Continue pasting formatting to other shapes, images or text by pressing Ctrl + Shift + V.

You can save a lot of time using copy and paste shortcuts in PowerPoint.

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PowerPoint Shortcuts for Copy, Paste and Paste Special
Article Name
PowerPoint Shortcuts for Copy, Paste and Paste Special
Description
There are several keyboard shortcuts for copy, paste and paste special in PowerPoint. You can use shortcuts to copy and paste objects, slides and formatting.
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Avantix Learning

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