Save Time with These Excel Pivot Table Keyboard Shortcuts
by Avantix Learning Team | Updated April 8, 2021
Applies to: Microsoft® Excel® 2013, 2016, 2019 and 365 (Windows)
A while ago, we published 10 Great Excel Pivot Table Shortcuts. Be sure to check out that article if you haven't read it. Since pivot tables are one of the most powerful tools in Microsoft Excel for summarizing data, we've compiled a list of 10 more keyboard shortcuts for pivot table users.
Recommended article: 10 Great Excel Navigation Shortcuts
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Here are 10 more Excel pivot table shortcuts.
1. Open the field list for the active cell with a drop-down menu
Press Alt + down arrow to display the options for any cell in a pivot table with a drop-down menu (indicated by an arrow and used mainly for filtering).
2. Select the previous or next item in a list
Press the up or down arrow to select the previous or next item in a drop-down menu, the PivotTable Field List or in a list of items.
3. Select the first or last item in a list
Press Home to select the first item or End to select the last item in a drop-down menu, the PivotTable Field List or in a list of items.
4. Select drop-down menu items
Once you have selected commands in a drop-down menu using arrow keys, you can use Enter and the Spacebar to select and apply options:
- Press Enter to apply the command.
- Press the Spacebar to check or uncheck a checkbox.
5. Make the PivotTable Field List active
Keep pressing F6 until the PivotTable Field List is active.
6. Hide the selected item or field
Press Ctrl + – (minus sign).
7. Open the calculated field dialog box
With a data or value field selected, press Ctrl + Shift + = (equal sign).
8. Open the calculated item dialog box
With a field heading selected, press Ctrl + Shift + = (equal sign).
9. Display a context menu for the selected cell
Select a cell in a pivot table and press Shift + F10 to display the context menu for the selected cell. Press the up, down, left and right arrow keys to navigate in the menu and press Enter to select an item in the menu.
10. Move to the next cell with data
To move to the next cell with data in the pivot table, press Ctrl + arrow keys (up, down, left or right).
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More resources
Excel Flash Fill Tricks to Clean and Extract Data (10 Examples)
How to Quickly Delete Blank Rows in Excel (5 Ways)
How to Convert Text to Numbers in Excel (5 Ways)
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Microsoft Excel: Intermediate / Advanced
Microsoft Excel: Data Analysis with Functions, Dashboards and What-If Analysis Tools
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