Timesaving Excel Pivot Table Keyboard Shortcuts

by Avantix Learning Team | Updated March 23, 2021

Applies to: Microsoft® Excel® 2010, 2013, 2016, 2019 and 365 (Windows)

Pivot tables are one of the most powerful tools in Microsoft Excel for summarizing data so it’s helpful to learn a few shortcuts to work quickly with them.

Recommended article: 10 More Excel Pivot Table Shortcuts

Do you want to learn more about Excel? Check out our virtual classroom or live classroom Excel courses >

The following are 10 useful Excel pivot table shortcuts:

1. Create a pivot table from the selected data

Select the data set and press Alt > N > V (this is a sequential shortcut so press Alt then N then V). A dialog box will appear with options to create a pivot table. In 2010, you’ll need to press Alt > N > V > T. You can normally select a cell in the data set as long as there are no blank rows or columns and Excel will highlight the entire data set.

2. Refresh the current pivot table

Select a cell in the pivot table and press Alt + F5.

3. Refresh all pivot tables in the workbook

Press Ctrl + Alt + F5.

4. Select an entire pivot table (including report filters)

Select a cell in a pivot table and press Alt > JT > W > T (this is a sequential shortcut so press Alt then JT then W and then T).

5. Select an entire pivot table (not including report filters)

Select a cell in a pivot table and press Ctrl + A or press Ctrl + Shift + * (asterisk).

6. Create a pivot chart on the same sheet

Select a cell in a pivot table and press Alt + F1 to create a pivot chart on the current worksheet based on the current pivot table.

7. Create a pivot chart on a new sheet

Select a cell in a pivot table and press F11 to create a pivot chart on a new sheet based on the current pivot table.

8. Group selected pivot table items

Press Alt + Shift + right arrow to group selected pivot table items.

9. Ungroup selected pivot table items

Press Alt + Shift + left arrow to ungroup selected pivot table items.

10. Open the PivotTable and PivotChart Wizard

To open the legacy PivotTable and PivotChart Wizard (which contains other options such as Consolidate), press Alt > D > P (Alt then D then P). The legacy dialog box will appear. 

Subscribe to get more articles like this one

Did you find this article helpful? If you would like to receive new articles, join our email list.

More resources

5 Awesome Excel Chart Shortcuts

Excel Flash Fill Tricks to Clean and Extract Data (10 Examples)

How to Convert Text to Numbers in Excel (5 Ways)

Related courses

Microsoft Excel: Intermediate / Advanced

Microsoft Excel: Data Analysis with Functions, Dashboards and What-If Analysis Tools

Microsoft Excel: Introduction to Visual Basic for Applications (VBA)

VIEW MORE COURSES >

Our instructor-led courses are delivered in virtual classroom format or at our downtown Toronto location at 1 Yonge Street, Suite 1801 (Toronto Star Building), Toronto, Ontario, Canada (some in-person classroom courses may also be delivered at an alternate downtown Toronto location). Contact us at info@avantixlearning.ca if you'd like to arrange custom onsite training or an online course on a date that's convenient for you.

Copyright 2021 Avantix® Learning

You may also like

How to Use Conditional Formatting in Excel to Highlight Dates Before Today (3 Ways)

How to Use Conditional Formatting in Excel to Highlight Dates Before Today (3 Ways)

You can use conditional formatting in Excel to highlight cells containing dates before today or within a date range before the current date. In a worksheet, you can use conditional formatting to highlight selected cells by filling them with a color based on rules or conditions. This type of formatting is helpful if you want to highlight past due dates such as invoices that are 30, 60 or 90 days overdue.

Microsoft, the Microsoft logo, Microsoft Office and related Microsoft applications and logos are registered trademarks of Microsoft Corporation in Canada, US and other countries. All other trademarks are the property of the registered owners.

Avantix Learning | 1 Yonge Street, Suite 1801 (Toronto Star Building), Toronto, Ontario, Canada M5E 1W7 | info@avantixlearning.ca

Summary
10 Great Excel Pivot Table Shortcuts
Article Name
10 Great Excel Pivot Table Shortcuts
Description
Check out these 10 great Excel pivot table keyboard shortcuts. You can use standard shortcuts using the Control key or use Alt to access the Ribbon and create pivot tables in different ways.
Author
Publisher Name
Avantix Learning

Pin It on Pinterest

Share This