Timesaving Excel Pivot Table Keyboard Shortcuts
by Avantix Learning Team | Updated March 23, 2021
Applies to: Microsoft® Excel® 2010, 2013, 2016, 2019 and 365 (Windows)
Pivot tables are one of the most powerful tools in Microsoft Excel for summarizing data so it’s helpful to learn a few shortcuts to work quickly with them.
Recommended article: 10 More Excel Pivot Table Shortcuts
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The following are 10 useful Excel pivot table shortcuts:
1. Create a pivot table from the selected data
Select the data set and press Alt > N > V (this is a sequential shortcut so press Alt then N then V). A dialog box will appear with options to create a pivot table. In 2010, you’ll need to press Alt > N > V > T. You can normally select a cell in the data set as long as there are no blank rows or columns and Excel will highlight the entire data set.
2. Refresh the current pivot table
Select a cell in the pivot table and press Alt + F5.
3. Refresh all pivot tables in the workbook
Press Ctrl + Alt + F5.
4. Select an entire pivot table (including report filters)
Select a cell in a pivot table and press Alt > JT > W > T (this is a sequential shortcut so press Alt then JT then W and then T).
5. Select an entire pivot table (not including report filters)
Select a cell in a pivot table and press Ctrl + A or press Ctrl + Shift + * (asterisk).
6. Create a pivot chart on the same sheet
Select a cell in a pivot table and press Alt + F1 to create a pivot chart on the current worksheet based on the current pivot table.
7. Create a pivot chart on a new sheet
Select a cell in a pivot table and press F11 to create a pivot chart on a new sheet based on the current pivot table.
8. Group selected pivot table items
Press Alt + Shift + right arrow to group selected pivot table items.
9. Ungroup selected pivot table items
Press Alt + Shift + left arrow to ungroup selected pivot table items.
10. Open the PivotTable and PivotChart Wizard
To open the legacy PivotTable and PivotChart Wizard (which contains other options such as Consolidate), press Alt > D > P (Alt then D then P). The legacy dialog box will appear.
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More resources
5 Awesome Excel Chart Shortcuts
Excel Flash Fill Tricks to Clean and Extract Data (10 Examples)
How to Convert Text to Numbers in Excel (5 Ways)
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Microsoft Excel: Intermediate / Advanced
Microsoft Excel: Data Analysis with Functions, Dashboards and What-If Analysis Tools
Microsoft Excel: Introduction to Visual Basic for Applications (VBA)
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