Timesaving Excel Pivot Table Keyboard Shortcuts
by Avantix Learning Team | Updated March 23, 2021
Applies to: Microsoft® Excel® 2010, 2013, 2016, 2019 and 365 (Windows)
Pivot tables are one of the most powerful tools in Microsoft Excel for summarizing data so it's helpful to learn a few shortcuts to work quickly with them.
Recommended article: 10 More Excel Pivot Table Shortcuts
Do you want to learn more about Excel? Check out our virtual classroom or live classroom Excel courses >
The following are 10 useful Excel pivot table shortcuts:
1. Create a pivot table from the selected data
Select the data set and press Alt > N > V (this is a sequential shortcut so press Alt then N then V). A dialog box will appear with options to create a pivot table. In 2010, you'll need to press Alt > N > V > T. You can normally select a cell in the data set as long as there are no blank rows or columns and Excel will highlight the entire data set.
2. Refresh the current pivot table
Select a cell in the pivot table and press Alt + F5.
3. Refresh all pivot tables in the workbook
Press Ctrl + Alt + F5.
4. Select an entire pivot table (including report filters)
Select a cell in a pivot table and press Alt > JT > W > T (this is a sequential shortcut so press Alt then JT then W and then T).
5. Select an entire pivot table (not including report filters)
Select a cell in a pivot table and press Ctrl + A or press Ctrl + Shift + * (asterisk).
6. Create a pivot chart on the same sheet
Select a cell in a pivot table and press Alt + F1 to create a pivot chart on the current worksheet based on the current pivot table.
7. Create a pivot chart on a new sheet
Select a cell in a pivot table and press F11 to create a pivot chart on a new sheet based on the current pivot table.
8. Group selected pivot table items
Press Alt + Shift + right arrow to group selected pivot table items.
9. Ungroup selected pivot table items
Press Alt + Shift + left arrow to ungroup selected pivot table items.
10. Open the PivotTable and PivotChart Wizard
To open the legacy PivotTable and PivotChart Wizard (which contains other options such as Consolidate), press Alt > D > P (Alt then D then P). The legacy dialog box will appear.
Subscribe to get more articles like this one
Did you find this article helpful? If you would like to receive new articles, join our email list.
More resources
5 Awesome Excel Chart Shortcuts
Excel Flash Fill Tricks to Clean and Extract Data (10 Examples)
How to Convert Text to Numbers in Excel (5 Ways)
Related courses
Microsoft Excel: Intermediate / Advanced
Microsoft Excel: Data Analysis with Functions, Dashboards and What-If Analysis Tools
Microsoft Excel: Introduction to Visual Basic for Applications (VBA)
Our instructor-led courses are delivered in virtual classroom format or at our downtown Toronto location at 18 King Street East, Suite 1400, Toronto, Ontario, Canada (some in-person classroom courses may also be delivered at an alternate downtown Toronto location). Contact us at info@avantixlearning.ca if you'd like to arrange custom instructor-led virtual classroom or onsite training on a date that's convenient for you.
Copyright 2025 Avantix® Learning
You may also like
How to Replace Zeros (0) with Blanks in Excel
There are several strategies to replace zero values (0) with blanks in Excel. If you want to replace zero values in cells with blanks, you can use the Replace command or write a formula to return blanks. However, if you simply want to display blanks instead of zeros, you have two formatting options – create a custom number format or a conditional format.
What is Power Query in Excel?
Power Query in Excel is a powerful data transformation tool that allows you to import data from many different sources and then extract, clean, and transform the data. You will then be able to load the data into Excel or Power BI and perform further data analysis. With Power Query (also known as Get & Transform), you can set up a query once and then refresh it when new data is added. Power Query can import and clean millions of rows of data.
How to Freeze Rows in Excel (One or Multiple Rows)
You can freeze one or more rows in an Excel worksheet using the Freeze Panes command. If you freeze rows containing headings, the headings will appear when you scroll down. You can freeze columns as well so when you scroll to the right columns will be frozen.
Microsoft, the Microsoft logo, Microsoft Office and related Microsoft applications and logos are registered trademarks of Microsoft Corporation in Canada, US and other countries. All other trademarks are the property of the registered owners.
Avantix Learning |18 King Street East, Suite 1400, Toronto, Ontario, Canada M5C 1C4 | Contact us at info@avantixlearning.ca
