Timesaving Excel Pivot Table Keyboard Shortcuts
by Avantix Learning Team | Updated March 23, 2021
Applies to: Microsoft® Excel® 2010, 2013, 2016, 2019 and 365 (Windows)
Pivot tables are one of the most powerful tools in Microsoft Excel for summarizing data so it's helpful to learn a few shortcuts to work quickly with them.
Recommended article: 10 More Excel Pivot Table Shortcuts
Do you want to learn more about Excel? Check out our virtual classroom or live classroom Excel courses >
The following are 10 useful Excel pivot table shortcuts:
1. Create a pivot table from the selected data
Select the data set and press Alt > N > V (this is a sequential shortcut so press Alt then N then V). A dialog box will appear with options to create a pivot table. In 2010, you'll need to press Alt > N > V > T. You can normally select a cell in the data set as long as there are no blank rows or columns and Excel will highlight the entire data set.
2. Refresh the current pivot table
Select a cell in the pivot table and press Alt + F5.
3. Refresh all pivot tables in the workbook
Press Ctrl + Alt + F5.
4. Select an entire pivot table (including report filters)
Select a cell in a pivot table and press Alt > JT > W > T (this is a sequential shortcut so press Alt then JT then W and then T).
5. Select an entire pivot table (not including report filters)
Select a cell in a pivot table and press Ctrl + A or press Ctrl + Shift + * (asterisk).
6. Create a pivot chart on the same sheet
Select a cell in a pivot table and press Alt + F1 to create a pivot chart on the current worksheet based on the current pivot table.
7. Create a pivot chart on a new sheet
Select a cell in a pivot table and press F11 to create a pivot chart on a new sheet based on the current pivot table.
8. Group selected pivot table items
Press Alt + Shift + right arrow to group selected pivot table items.
9. Ungroup selected pivot table items
Press Alt + Shift + left arrow to ungroup selected pivot table items.
10. Open the PivotTable and PivotChart Wizard
To open the legacy PivotTable and PivotChart Wizard (which contains other options such as Consolidate), press Alt > D > P (Alt then D then P). The legacy dialog box will appear.
Subscribe to get more articles like this one
Did you find this article helpful? If you would like to receive new articles, join our email list.
More resources
5 Awesome Excel Chart Shortcuts
Excel Flash Fill Tricks to Clean and Extract Data (10 Examples)
How to Convert Text to Numbers in Excel (5 Ways)
Related courses
Microsoft Excel: Intermediate / Advanced
Microsoft Excel: Data Analysis with Functions, Dashboards and What-If Analysis Tools
Microsoft Excel: Introduction to Visual Basic for Applications (VBA)
Our instructor-led courses are delivered in virtual classroom format or at our downtown Toronto location at 18 King Street East, Suite 1400, Toronto, Ontario, Canada (some in-person classroom courses may also be delivered at an alternate downtown Toronto location). Contact us at info@avantixlearning.ca if you'd like to arrange custom instructor-led virtual classroom or onsite training on a date that's convenient for you.
Copyright 2023 Avantix® Learning
You may also like
How to Combine First and Last Name in Excel (5 Ways)
You can combine first and last name in Excel in several ways – using the CONCATENATE operator, the CONCATENATE function, the CONCAT function, the TEXTJOIN function or Flash Fill. These functions are often used to combine text in cells but you can also combine text with spaces, commas, dashes or another character. It's common to combine first and last names that appear in two columns into one new column. Some functions are only available in newer versions of Excel but the CONCATENATE operator and function are available in all versions.
How to Insert Multiple Columns in Excel (4 Fast Ways with Shortcuts)
You can quickly insert multiple columns in Excel using a drop-down menu, keyboard shortcuts or the Home tab in the Ribbon. The key to inserting multiple columns at once, rather than one by one, is to select the number of columns you want to insert first and then insert columns. Excel will insert the same number of columns you selected.
Excel XLOOKUP Function (Overview, Syntax + Formula Examples)
The XLOOKUP function is a replacement for Excel's traditional VLOOKUP function (as well as HLOOKUP and INDEX / MATCH functions). It has a new set of arguments and is available in Excel 2021 and 365. It allows you to look up a value from an array in a range or table and return one or more results. One of the primary benefits of XLOOKUP is that it can look up from columns to the left in a data set and return a range.
Microsoft, the Microsoft logo, Microsoft Office and related Microsoft applications and logos are registered trademarks of Microsoft Corporation in Canada, US and other countries. All other trademarks are the property of the registered owners.
Avantix Learning |18 King Street East, Suite 1400, Toronto, Ontario, Canada M5C 1C4 | Contact us at info@avantixlearning.ca
