Save Time with These Excel Pivot Table Keyboard Shortcuts

by Avantix Learning Team | Updated March 1, 2018

Applies to: Microsoft® Excel® 2010, 2013 and 2016 (Windows)

A few months ago, we published 10 Great Excel Pivot Table Shortcuts. Be sure to check out that article if you haven’t read it. Since pivot tables are one of the most powerful tools in Microsoft Excel for summarizing data, we’ve compiled a list of 10 more keyboard shortcuts for pivot table users.

Recommended article: 10 Microsoft Excel Magic Tricks with Flash Fill

Here are 10 more Excel pivot table shortcuts:

1. Open the field list for the active cell with a drop-down menu

Press Alt + down arrow to display the options for any cell in a pivot table with a drop-down menu (indicated by an arrow and used mainly for filtering).

2. Select the previous or next item in a list

Press the up or down arrow to select the previous or next item in a drop-down menu, the PivotTable Field List or in a list of items.

3. Select the first or last item in a list

Press Home to select the first item or End to select the last item in a drop-down menu, the PivotTable Field List or in a list of items.

4. Select drop-down menu items

Once you have selected commands in a drop-down menu using arrow keys, you can use Enter and the Spacebar to select and apply options:

  • Press Enter to apply the command.
  • Press the Spacebar to check or uncheck a checkbox.

5. Make the PivotTable Field List active

Keep pressing F6 until the PivotTable Field List is active.

6. Hide the selected item or field

Press Control + – (minus sign).

7. Open the calculated field dialog box

With a data or value field selected, press Control + Shift + = (equal sign).

8. Open the calculated item dialog box

With a field heading selected, press Control + Shift + = (equal sign).

9. Display a context menu for the selected cell

Select a cell in a pivot table and press Shift + F10 to display the context menu for the selected cell. Press the up, down, left and right arrow keys to navigate in the menu and press Enter to select an item in the menu.

10. Move to the next cell with data

To move to the next cell with data in the pivot table, press Control + arrow keys (up, down, left or right).

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