Save Time with These Excel Pivot Table Keyboard Shortcuts
by Avantix Learning Team | Updated March 1, 2018
Applies to: Microsoft® Excel® 2010, 2013 and 2016 (Windows)
A few months ago, we published 10 Great Excel Pivot Table Shortcuts. Be sure to check out that article if you haven’t read it. Since pivot tables are one of the most powerful tools in Microsoft Excel for summarizing data, we’ve compiled a list of 10 more keyboard shortcuts for pivot table users.
Recommended article: 10 Microsoft Excel Magic Tricks with Flash Fill
Here are 10 more Excel pivot table shortcuts:
1. Open the field list for the active cell with a drop-down menu
Press Alt + down arrow to display the options for any cell in a pivot table with a drop-down menu (indicated by an arrow and used mainly for filtering).
2. Select the previous or next item in a list
Press the up or down arrow to select the previous or next item in a drop-down menu, the PivotTable Field List or in a list of items.
3. Select the first or last item in a list
Press Home to select the first item or End to select the last item in a drop-down menu, the PivotTable Field List or in a list of items.
4. Select drop-down menu items
Once you have selected commands in a drop-down menu using arrow keys, you can use Enter and the Spacebar to select and apply options:
- Press Enter to apply the command.
- Press the Spacebar to check or uncheck a checkbox.
5. Make the PivotTable Field List active
Keep pressing F6 until the PivotTable Field List is active.
6. Hide the selected item or field
Press Control + – (minus sign).
7. Open the calculated field dialog box
With a data or value field selected, press Control + Shift + = (equal sign).
8. Open the calculated item dialog box
With a field heading selected, press Control + Shift + = (equal sign).
9. Display a context menu for the selected cell
Select a cell in a pivot table and press Shift + F10 to display the context menu for the selected cell. Press the up, down, left and right arrow keys to navigate in the menu and press Enter to select an item in the menu.
10. Move to the next cell with data
To move to the next cell with data in the pivot table, press Control + arrow keys (up, down, left or right).
Did you find this article helpful? If you would like to receive new articles, join our email list.
Recommended Microsoft Excel training
Our instructor-led classroom training courses are delivered at our downtown Toronto location at 1 Yonge Street, Suite 1801 (Toronto Star Building), Toronto, Ontario, Canada (some courses may also be delivered at an alternate downtown Toronto location). Contact us if you’d like to arrange custom training at your office on a date that’s convenient for you.
To request this page in an alternate format, contact us.
Copyright 2018 Avantix Learning Inc.
You may also like
It’s surprising how much time you can save with a few tricks and shortcuts for copying and pasting in Microsoft Excel. Here are 10 useful copy paste shortcuts for Excel users …
If you create a lot of charts in Excel, you’re probably looking for shortcuts to speed up creation and formatting. Here are 5 useful shortcuts you can use with your Excel charts.
It’s easy to lock and unlock cells in Excel to prevent users from changing data or formulas. This involves a two-step process …
Microsoft, the Microsoft logo, Microsoft Office and related Microsoft applications and logos are registered trademarks of Microsoft Corporation in Canada, US and other countries. All other trademarks are the property of the registered owners.
Avantix Learning | 1 Yonge Street, Suite 1801 (Toronto Star Building), Toronto, Ontario, Canada M5E 1W7 | firstname.lastname@example.org