Timesaving Excel Pivot Table Keyboard Shortcuts
by Avantix Learning Team | Updated September 3, 2017
Applies to: Microsoft® Excel® 2010, 2013 and 2016 (Windows)
Pivot tables are one of the most powerful tools in Microsoft Excel for summarizing data so it’s helpful to learn a few shortcuts to work quickly with them.
Related article: 10 More Excel Pivot Table Shortcuts
The following are 10 useful Excel pivot table shortcuts:
1. Create a pivot table from the selected data
Select the data set and press Alt > N > V (this is a sequential shortcut so press Alt then N then V). A dialog box will appear with options to create a pivot table. In 2010, you’ll need to press Alt > N > V > T. You can normally select a cell in the data set as long as there are no blank rows or columns and Excel will highlight the entire data set.
2. Refresh the current pivot table
Select a cell in the pivot table and press Alt + F5.
3. Refresh all pivot tables in the workbook
Press Control + Alt + F5.
4. Select an entire pivot table (including report filters)
Select a cell in a pivot table and press Alt > JT > W > T (this is a sequential shortcut so press Alt then JT then W and then T).
5. Select an entire pivot table (not including report filters)
Select a cell in a pivot table and press Control + A or press Control + Shift + * (asterisk).
6. Create a pivot chart on the same sheet
Select a cell in a pivot table and press Alt + F1 to create a pivot chart on the current worksheet based on the current pivot table.
7. Create a pivot chart on a new sheet
Select a cell in a pivot table and press F11 to create a pivot chart on a new sheet based on the current pivot table.
8. Group selected pivot table items
Press Alt + Shift + right arrow to group selected pivot table items.
9. Ungroup selected pivot table items
Press Alt + Shift + left arrow to ungroup selected pivot table items.
10. Open the PivotTable and PivotChart Wizard
To open the legacy PivotTable and PivotChart Wizard (which contains other options such as Consolidate), press Alt > D > P (Alt then D then P). The legacy dialog box will appear.
Did you find this article helpful? If you would like to receive new articles, join our email list.
Recommended Microsoft Excel training
Our instructor-led classroom training courses are delivered at our downtown Toronto location at 1 Yonge Street, Suite 1801 (Toronto Star Building), Toronto, Ontario, Canada (some courses may also be delivered at an alternate downtown Toronto location). Contact us if you’d like to arrange custom training at your office on a date that’s convenient for you.
To request this page in an alternate format, contact us.
Copyright 2019 Avantix® Learning Inc.
You may also like
You can use keyboard shortcuts to increase or decrease decimal places. Press Alt to access the Ribbon …
You can easily show or hide formulas in a number of ways in Microsoft Excel. You can use a keyboard shortcut, click a button and even use a formula to show formulas …
You can use 3D references in Excel formulas to calculate across multiple worksheets that are structured in the same way. A 3D reference refers to the same cell or range of cells on multiple worksheets.
Microsoft, the Microsoft logo, Microsoft Office and related Microsoft applications and logos are registered trademarks of Microsoft Corporation in Canada, US and other countries. All other trademarks are the property of the registered owners.
Avantix Learning | 1 Yonge Street, Suite 1801 (Toronto Star Building), Toronto, Ontario, Canada M5E 1W7 | email@example.com