Display the File Name and Path using Fields or the Quick Access Toolbar in Microsoft Word
by Avantix Learning Team | Updated April 5, 2021
Applies to: Microsoft® Word® 2010, 2013, 2016 and 2016 (Windows)
In Microsoft Word, you can display a document’s file name and path using fields. The path can be displayed in the body of the document or in the header or footer. You can also customize the Quick Access Toolbar and display the file path.
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Inserting the FileName field
To insert the FileName field and display the current document’s path:
- Position the cursor where you want to display the file name and path.
- Click the Insert tab in the Ribbon and select Field from the Quick Parts drop down menu in the Text group. A dialog box appears.
- Select FileName in the Field Names list. Options appear for the field.
- Select a format in the Format list.
- To display the full path, check the Add Path to filename check box.
- Click OK.
Below is the Field dialog box:
Hiding Field Codes
A file name would normally appear similar to the following example:
If field codes appear instead, hide the field codes by pressing Alt + F9.
Updating the FileName field
If the document’s name or path has changed, you’ll need to update the field.
To update the field, right-click the field and select Update or click the field and press F9. You can also press Ctrl + A and then press F9 to update all fields in your document.
Adding a File Path button to the Quick Access Toolbar
You can also add a button to display the file path in the Quick Access Toolbar.
To customize the Quick Access Toolbar to display the file path:
- Click the arrow to the right of the Quick Access Toolbar (which is normally above the Ribbon by default) and choose More Commands. In the dialog box that appears, Quick Access Toolbar should be selected on the left.
- Click the arrow below Choose commands from and then select All Commands.
- Select Document Location in the list of commands.
- Click Add.
- Click OK. A document location or file path will now display in the Quick Access Toolbar.
Below is the Options dialog box where you can add buttons to the Quick Access Toolbar:
You may want to display the Quick Access Toolbar below the Ribbon by clicking on the arrow to the right of the Quick Access Toolbar and selecting Show Below the Ribbon.
This article was first published on October 4, 2017 and has been updated for clarity and content.
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