Display the File Name and Path using Fields or the Quick Access Toolbar in Microsoft Word

by Avantix Learning Team | Updated October 4, 2017

Applies to: Microsoft® Word® 2010, 2013 and 2016 (Windows)

In Microsoft Word, you can display a document’s file name and path using fields or you can customize the Quick Access Toolbar and display the file path.

If you are a keyboard only user, check out our article No Mouse? Using Keyboard Only Navigation in Microsoft Office.

Recommended article: How to Export PowerPoint Handouts to Microsoft Word

If you insert the FileName field, you will need to update it if the name or the path changes.

Inserting the FileName field

To insert the FileName field and display the current document’s path:

  1. Position the cursor where you want to display the file name and path.
  2. Click the Insert tab in the Ribbon and select Field from the Quick Parts drop down menu in the Text group. A dialog box appears.
  3. Select FileName in the Field Names list. Options appear for the field.
  4. Select a format in the Format list.
  5. To display the full path, check the Add Path to filename check box.
  6. Click OK.

Below is the Field dialog box:

Field dialog box with filename field in Microsoft Word.

Hiding Field Codes

A file name would normally appear similar to the following example:

C:\Users\David\Desktop\ABCCompany\Projects\ARCProject.docx

If field codes appear instead, hide the field codes by press Alt + F9.

Updating the FileName field

If the document’s name has changed or the path, you’ll need to update the field.

To update the field, right-click the field and select Update or click the field and press F9. You can also press Control + A and then press F9 to update all fields in your document.

Adding a File Path button to the Quick Access Toolbar

You can also add a button to display the file path in the Quick Access Toolbar.

To customize the Quick Access Toolbar:

  1. Click the arrow to the right of the Quick Access Toolbar (which is normally above the Ribbon by default) and choose More Commands. In the dialog box that appears, Quick Access Toolbar should be selected on the left.
  2. Click the arrow below Choose commands from and then select All Commands.
  3. Select Document Location in the list of commands.
  4. Click Add.
  5. Click OK. A document location or file path will now display in the Quick Access Toolbar.

Below is the Options dialog box where you can add buttons to the Quick Access Toolbar:

Options dialog box for adding buttons to the Quick Access toolbar in Microsoft Word.

You may want to display the Quick Access Toolbar below the Ribbon by clicking on the arrow to the right of the Quick Access Toolbar and selecting Show Below the Ribbon.

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