Useful Shortcuts to Save Time in Gantt Chart View

by Avantix Learning Team | Updated June 11, 2022

Applies to: Microsoft® Project® 2010, 2013, 2016, 2019 and 365 (Standard and Professional)

You can save time in Project using these great keyboard shortcuts in the Gantt Chart view. These will also work in other task views and in most versions of Project.

Recommended article: 7 Microsoft Project Navigation and Selection Shortcuts in Task Lists

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Display the Task Information Dialog Box

Click in a task and press Shift + F2 to display the Task Information dialog box.

Edit a Task

Click in a task and press F2.

Indent Tasks

Select the tasks you wish to indent and press Alt + Shift + right arrow.

Outdent Tasks

Select the tasks you wish to outdent and press Alt + Shift + left arrow.

Show / Expand Subtasks

Click in a task and press Alt + Shift + plus sign (+).

Hide / Collapse Subtasks

Click in a task and press Alt + Shift + minus sign (-).

Show / Hide All Subtasks

Click in a task and press Alt + Shift + asterisk (*).

Link Tasks

Select the tasks you wish to link and press Ctrl + F2.

Unlink Tasks

Select the tasks you wish to unlink and press Ctrl + Shift + F2.

Display the Gantt Bar for the Selected Task

You can display the Gantt bar for the current task by clicking in the task and pressing Ctrl + Shift + F5. This has also been called Go to Selected Task or Show Selected Task.

There are many other shortcuts in Project, but these are some of the most useful, particularly in Gantt Chart view.

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More resources

How to Create a Timeline in MIcrosoft Project

Auto vs Manual Scheduling in Microsoft Project

Send Microsoft Project Data to Excel with Visual Reports

10 Microsoft Project Tips for Working Efficiently with Tables

10 Shortcuts to Zoom and Move Quickly in Microsoft Project's Gantt Chart Timescale 

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