Useful Shortcuts to Save Time in Gantt Chart View
by Avantix Learning Team | Updated June 11, 2022
Applies to: Microsoft® Project® 2010, 2013, 2016, 2019 and 365 (Standard and Professional)
You can save time in Project using these great keyboard shortcuts in the Gantt Chart view. These will also work in other task views and in most versions of Project.
Recommended article: 7 Microsoft Project Navigation and Selection Shortcuts in Task Lists
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Display the Task Information Dialog Box
Click in a task and press Shift + F2 to display the Task Information dialog box.
Edit a Task
Click in a task and press F2.
Indent Tasks
Select the tasks you wish to indent and press Alt + Shift + right arrow.
Outdent Tasks
Select the tasks you wish to outdent and press Alt + Shift + left arrow.
Show / Expand Subtasks
Click in a task and press Alt + Shift + plus sign (+).
Hide / Collapse Subtasks
Click in a task and press Alt + Shift + minus sign (-).
Show / Hide All Subtasks
Click in a task and press Alt + Shift + asterisk (*).
Link Tasks
Select the tasks you wish to link and press Ctrl + F2.
Unlink Tasks
Select the tasks you wish to unlink and press Ctrl + Shift + F2.
Display the Gantt Bar for the Selected Task
You can display the Gantt bar for the current task by clicking in the task and pressing Ctrl + Shift + F5. This has also been called Go to Selected Task or Show Selected Task.
There are many other shortcuts in Project, but these are some of the most useful, particularly in Gantt Chart view.
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More resources
How to Create a Timeline in MIcrosoft Project
Auto vs Manual Scheduling in Microsoft Project
Send Microsoft Project Data to Excel with Visual Reports
10 Microsoft Project Tips for Working Efficiently with Tables
10 Shortcuts to Zoom and Move Quickly in Microsoft Project's Gantt Chart Timescale
Related courses
Microsoft Project: Introduction
Microsoft Project: Intermediate / Advanced
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