Microsoft Access: Intermediate / Advanced

Microsoft Access Training Series | Level 2

Course Details

Duration: 2 days (9 am – 4 pm)

Microsoft^® Access^® Versions: 2013 | 2016 | 2019 | 365 (Windows)

Delivery Methods (Instructor-led): In-person (Live classroom) | Virtual classroom

Course Dates: June 29/30, 2022 (Virtual classroom) | View schedule 

Course Fee: $495 CAD per person (Virtual classroom), $545 CAD per person (Bring your own device – for live classroom courses only) or $595 CAD per person + HST (Avantix Learning provides device – for live classroom courses only)*

Alternate Course(s): This course is also offered as two one-day courses – Microsoft Access: Designing and Automating Forms and Microsoft Access: Designing Queries and Advanced Reports.

Timing: Public scheduled courses run from 9:00 am to 4:00 pm (Eastern Time).

Virtual classroom courses: Our instructor-led virtual classroom courses are delivered in a virtual classroom environment. Students will be sent a virtual classroom invitation prior to the course.

Live classroom courses: Our instructor-led live classroom (in-person) courses are held in downtown Toronto at 18 King Street East, Suite 1400, Toronto, Ontario, Canada. Some courses are also held at an alternate downtown Toronto location.

Custom training: This course may be delivered at your site or ours as an instructor-led or virtual classroom solution. Contact us at info@avantixlearning.ca for more information including savings for custom group training.

Course Overview

Move to the next level in this hands-on course and learn some of the more advanced features in Microsoft Access. Students will be introduced to advanced form design including creating command buttons, adding different types of controls such as list boxes and option groups, creating forms and subforms and creating a main menu form. Advanced queries will be created with calculated fields using the IIF function and various date functions. Total or summary queries will be created as well as parameter queries, crosstab queries, append and make table queries. Students will also create reports with calculated controls, custom filters and subreports. At the end of the course, students will create simple macros using the Macro Designer to automate repetitive actions in Access. Throughout this course, the instructor will include numerous tips, tricks and shortcuts. Each student will also receive a full course manual.

Prerequisite: Microsoft Access: Introduction or equivalent knowledge and skills.

Location and timing: Public scheduled courses are held online in virtual classroom format or in downtown Toronto and run from 9:00 am to 4:00 pm (Eastern Time).

Related training: View all Microsoft Access courses >

INCLUDED IN THIS COURSE

• Comprehensive course manual
• Keyboard shortcuts quick reference
• Sample and exercise files
• Refreshments (for classes conducted in Avantix Learning classrooms)
• Certificate of completion
• Follow-up email support

Course Topics

Customizing Microsoft Access

• Adding buttons to the Quick Access Toolbar
• Setting important Access options

Validating Data Entry

• Entering validation rules and messages to reduce data entry errors
• Creating input masks to ensure users enter data with specific characters

Designing Forms Based On One or More Tables

• Creating relationships between tables
• Designing forms using fields from multiple tables (multi-table forms)
• Locking specific controls to prevent data entry on a form

Customizing Form Appearance

• Customizing form backgrounds using custom colors or graphics
• Inserting an image or logo on a form
• Applying the same form design format to multiple forms

Using Different Types of Controls on Forms

• Adding combo boxes or drop-down lists
• Creating option or toggle buttons on forms
• Organizing forms using tab controls
• Adding navigation buttons to forms

Displaying Related Data in Subforms and Linked Forms

• Creating forms with subform controls  to display related data
• Using linked forms to display related data from another table

Creating Main Menu Forms

• Creating main menu forms to launch on start up
• Adding and removing buttons on a main menu form
• Adding buttons to other forms to display a main menu form

Automating Forms Using Simple Macros

• Creating simple macros to automate common tasks such as opening and closing forms
• Attaching an embedded macro to a button
• Working in the Macro Builder or Designer
• Editing and adding macro actions and arguments

Importing Data from Excel

• Importing Excel data into a Microsoft Access table
• Cleaning up imported data

Creating Calculated Fields in Queries

• Creating calculations in queries using both operators and functions
• Entering functions using the Expression Builder
• Using the Iif function to calculate conditional results
• Using the Switch function as an alterantive to the Iif function
• Extracting years and months from date fields using data functions

Summarizing Records in Totals Queries

• Creating summary or totals queries to summarize data from multiple records
• Grouping by specific fields in summary queries
• Calculating totals using aggregate functions including SUM, AVERAGE, MIN, MAX and COUNT
• Using Where in summary queries
• Displaying captions

Designing Queries to Prompt Users to Enter Criteria

• Prompting users to enter specific data using parameters
• Using different types of parameters to prompt users to enter dates, text or numbers when running a query

Running Append, Make Table and Crosstab Queries

• Enabling conent for action queries
• Running action queries including append and make table queries
• Designing crosstab queries to display summaries in a cross tabular way

Designing Reports from Tables or Queries

• Creating reports with fields from multiple related tables
• Creating reports from queries
• Changing the source of a report

Working with Report Properties, Sections and Groups

• Using Properties in reports
• Understanding key properties for controls and sections
• Adding grouping levels
• Inserting calculations in groups
• Inserting calculations in other sections
• Numbering records in a report
• Grouping by date intervals
• Grouping by a calculation
• Managing sorting in reports

Formatting Reports

• Changing section formatting
• Applying conditional formatting in reports
• Controlling the display of report header and footers

Filtering Reports

• Applying a filter in a report in Layout View
• Creating filters in Design View
• Running a report that prompts the user to enter information

Inserting a Subreport

• Adding a subreport control  on a report
• Formatting a subreport control

Exporting Reports to PDF

• Exporting reports to a PDF (Portable Document Format)
• Adding a PDF button to the Quick Access Toolbar

*Prices subject to change.

Our instructor-led courses are delivered in virtual classroom format or at our downtown Toronto location at 18 King Street East, Suite 1400, Toronto, Ontario, Canada (some in-person classroom courses may also be delivered at an alternate downtown Toronto location). Contact us at info@avantixlearning.ca if you'd like to arrange custom instructor-led virtual classroom or onsite training on a date that's convenient for you.

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