Add or Remove Watermarks Like DRAFT or a Picture in Microsoft Word

by Avantix Learning Team | Updated September 12, 2020

Applies to: Microsoft® Word® 2013, 2016, 2019 and 365 (Windows)

You can insert a watermark in the background of one or more pages in a Microsoft Word document. Common watermarks are text such as DRAFT or CONFIDENTIAL but you can also add a picture watermark. Watermarks typically appear faded or in grey in the background behind text. Technically, watermarks are WordArt or images inserted into a header.  Therefore, they can be displayed in different sections in a document. You can remove a watermark using the Watermark drop-down menu.

Recommended article: How to Keep Text Together in Microsoft Word

For 2010 users, Watermark appears on the Page Layout tab in the Ribbon.

Inserting a text watermark (like DRAFT)

There are several default text watermarks available in Word.

They include:

  • DRAFT
  • CONFIDENTIAL
  • SAMPLE
  • DO NOT COPY

You can also type custom text and use it as a watermark.

To add a default text watermark in Word:

  1. Click in the Word document. If you are using sections, click in the section in which you want to insert the watermark.
  2. Click the Design tab in the Ribbon.
  3. In the Page Background group, click Watermark. A drop-down menu appears.
  4. Click the watermark you want to use.

The Watermark gallery displays the following default options:

Watermark dtop-down menu in Word.

To add a custom text watermark in Word:

  1. Click in the Word document. If you are using sections, click in the section in which you want to insert the watermark.
  2. Click the Design tab in the Ribbon.
  3. In the Page Background group, click Watermark. A drop-down menu appears.
  4. Click Custom Watermark. A dialog box appears.
  5. Click Text Watermark.
  6. Beside Text, type the text you want to use.
  7. If necessary, select options for Font, Size and / or Color.
  8. Check or uncheck Semitransparent (it is typically checked).
  9. Beside Layout, select Horizontal or Diagonal.
  10. Click OK.

In the Watermark dialog box, you can select text options as follows:

Watermark dialog box in Word for text watermarks like draft.

Inserting a picture watermark

You can insert a picture watermark to appear in the background of pages as well. A common picture watermark is a company logo.

To add a picture watermark from a file in Word:

  1. Click in the Word document. If you are using sections, click in the section in which you want to insert the watermark.
  2. Click the Design tab in the Ribbon.
  3. In the Page Background group, click Watermark. A drop-down menu appears.
  4. Select Custom Watermark. A dialog box appears.
  5. Click Picture Watermark.
  6. Click Select Picture. A dialog box appears.
  7. If necessary, click From a File.
  8. Navigate to the location of the picture and double-click it (or click the picture and click Insert).
  9. In the Watermark dialog box, select a Scale option if desired.
  10. Check or uncheck Washout (it is typically checked).
  11. Click OK.

In the Watermark dialog box, you can select a picture to use as a watermark as follows:

Add picture watermark dialog box in Word.

Removing a watermark

To remove a watermark:

  1. Click in the Word document. If you are using sections, click in the section with the watermark you want to remove.
  2. Click the Design tab in the Ribbon.
  3. In the Page Background group, click Watermark. A drop-down menu appears.
  4. Select Remove watermark.

Watermarks can be useful in many scenarios, particularly when a document is a draft.

Subscribe to get more articles like this one

Did you find this article helpful? If you would like to receive new articles, join our email list.

Related

3 Strikethrough Shortcuts in Microsoft Word

How to Superscript or Subscript in Word (with Shortcuts)

14+ Word Selection Shortcuts to Quickly Select Text

Recommended Microsoft Office courses

Microsoft Word: Intermediate / Advanced

Microsoft Word: Accessible Word Documents

Microsoft Excel: Intermediate / Advanced

Microsoft PowerPoint: Intermediate / Advanced

VIEW MORE COURSES >

Our instructor-led courses are delivered in virtual classrom format or at our downtown Toronto location at 1 Yonge Street, Suite 1801 (Toronto Star Building), Toronto, Ontario, Canada (some courses may also be delivered at an alternate downtown Toronto location). Contact us if you'd like to arrange custom training on a date that's convenient for you.

To request this page in an alternate format, contact us.

Copyright 2020 Avantix® Learning 

You may also like

How to Hide Comments in Word (or Display Them)

How to Hide Comments in Word (or Display Them)

You can show and hide comments using the Review tab in the Ribbon in Microsoft Word. If you add comments in a Word document, they will appear in a markup area on the right side of pages by default. If you want to show or hide comments, you’ll need to control the display of markup.

Microsoft, the Microsoft logo, Microsoft Office and related Microsoft applications and logos are registered trademarks of Microsoft Corporation in Canada, US and other countries. All other trademarks are the property of the registered owners.

Avantix Learning | 1 Yonge Street, Suite 1801 (Toronto Star Building), Toronto, Ontario, Canada M5E 1W7 | info@avantixlearning.ca

Summary
How to Insert a Watermark in Word (such as DRAFT) or Remove It
Article Name
How to Insert a Watermark in Word (such as DRAFT) or Remove It
Description
You can insert a watermark in the background of one or more pages in a Microsoft Word document. Common watermarks are text such as DRAFT or CONFIDENTIAL but you can also add a picture watermark. You can remove a watermark using the Watermark drop-down menu.
Author
Publisher Name
Avantix Learning

Pin It on Pinterest

Share This