Easily Send Speaker Notes from PowerPoint to Word

by Avantix Learning Team | Updated November 29, 2018

Applies to: Microsoft® PowerPoint® 2007, 2010, 2013, 2016 and 365 (Windows)

You can easily send speaker notes from a Microsoft PowerPoint presentation to a Word document and then you can print the notes in Word. One of the best options in this process is to send the notes to Word with the notes next to the slides. After you’ve exported to Word, a table will be created with 3 columns – slide number, slide images and notes on the right. You can delete the images of the slides if you’d only like to keep the speaker notes by deleting the column with the slide images in the table

Recommended articles: How to Quickly Remove All Speaker Notes in a PowerPoint Presentation and How to Quickly Remove All Animations in PowerPoint Presentations

Export PowerPoint speaker notes to Word 2013, 2016 and 365

To export speaker notes to Word in 2013 and 2016:

  1. Open the PowerPoint 2013 or 2016 presentation with the speaker notes you’d like to export to Word.
  2. Click the File tab in the Ribbon and select Export. A new menu appears.
  3. Click the Create Handouts menu item.
  4. Click the Create Handouts button. A dialog box appears.
  5. Select Notes next to slides (recommended) or another option.
  6. Select Paste or Paste link (if you wish the Word file to update when the PowerPoint presentation is changed).
  7. Click OK. A Word document will open with the selected options. If you’ve chosen Notes next to slides, a table is created with the slide number, images of the slides and notes on the right.

Dialog box when sending from PowerPoint to Word.

Export PowerPoint speaker notes to Word 2010

To export speaker notes to Word in 2010:

  1. Open the PowerPoint 2010 presentation with the speaker notes you would like to export to Word.
  2. Click the File tab in the Ribbon and select Save and Send. A new menu appears.
  3. Click the Create Handouts menu item.
  4. Click the Create Handouts button. A dialog box appears.
  5. Select Notes next to slides (recommended) or another option.
  6. Select Paste or Paste link (if you wish the Word file to update when the PowerPoint presentation is changed).
  7. Click OK. A Word document will open with the selected options. If you’ve chosen Notes next to slides, a table is created with the slide number, images of the slides and notes on the right.

Dialog box when sending from PowerPoint to Word.

Export PowerPoint Speaker Notes to Word 2007

To export speaker notes to Word in 2007:

  1. Open the PowerPoint 2007 presentation with the speaker notes you would like to export to Word.
  2. Click the Office button in the Ribbon and select Publish. A new menu appears.
  3. Click the Create Handouts in Microsoft Office Word menu item.
  4. Click the Create Handouts button. A dialog box appears.
  5. Select Notes next to slides (recommended) or another option.
  6. Select Paste or Paste link (if you wish the Word file to update when the PowerPoint presentation is changed).
  7. Click OK. A Word document will open with the selected options. If you’ve chosen Notes next to slides, a table is created with the slide number, images of the slides and notes on the right.

Dialog box when sending from PowerPoint to Word.

Editing the Word document

In all versions, the dialog box to Send to Microsoft Word is the same.

Below is a sample of slides and notes next to slides in Microsoft Word:

Microsoft Word file with slide images and speaker notes sent from PowerPoint.

If you want to keep only the speaker notes, select the column with the slide images, right-click and choose Delete Columns.

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Summary
How to Export PowerPoint Speaker Notes to Microsoft Word
Article Name
How to Export PowerPoint Speaker Notes to Microsoft Word
Description
You can easily send speaker notes from a PowerPoint presentation to a Word document and you can then print notes in different ways. The best option is to send the notes to Word with the notes next to the slides. After you’ve exported to Word, a table will be created with 3 columns – slide number, slide images and notes on the right. You can delete the images of the slides if you’d only like to keep the speaker notes by deleting the column with the slide images in the table.
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Publisher Name
Avantix Learning Inc.

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