Microsoft Access: Introduction to Macros and the Macro Designer

Microsoft Access Training Series | Level 4

Course Details

Duration: 2 days

Microsoft® Access® Versions: 2010 | 2013 | 2016 | 365

Delivery Methods: Instructor-led classroom (ILC) | Virtual classroom (VC) on request

Course Dates: TBA | View schedule Course schedule

Course Fee: $595 CDN per person + HST or BYOD (bring your own device): $545 CDN person + HST*

Note: Public scheduled dates for this course are delivered as live instructor-led classroom training.

Register for this training course.

Course Overview

Learn to automate your Access databases using the Macro Designer. During this course, students will create, edit, save and run embedded and stand-alone macros using the Macro Designer. Macro groups with submacros as well as conditional macros will be created and triggered using various events, buttons and keyboard shortcuts. Students will create macros that will run automatically on start up and also create global keyboard shortcuts. Dialog box forms will be designed for various types of forms including query forms to run queries and reports and a user log-in form. In addition to user interface macros, data macros will be created in tables. Students will also use debugging and error handling strategies. Throughout the course, the instructor will include numerous tips, tricks and shortcuts.

Prerequisite: Microsoft Access:  Intermediate / Advanced or equivalent knowledge and skills.

Custom training: This course may be delivered at your site or ours as an instructor-led or virtual classroom solution. Contact us at for more information including savings for custom group training.

Related training: View all Microsoft Access courses

Note: Since the Macro Designer changed significantly starting with Microsoft Access 2010, if you are using Access 2007, contact us to arrange custom training. Please note that this is not a Visual Basic for Applications (VBA) course.


  • Comprehensive course manual
  • Keyboard shortcuts quick reference
  • Sample and exercise files
  • Refreshments (for classes conducted in Avantix Learning classrooms)
  • Certificate of completion
  • Follow-up email support

Course Topics

Using Different Types of Macros in Access

  • Overview of user interface macros (UI)
  • Creating embedded and stand-alone macros
  • Using data macros in tables
  • Working in the Macro Designer in Access 2010 and later versions
  • Examining the differences between macros created in the Macro Designer vs Visual Basic for Applications (VBA)
  • Using events to trigger macros

Setting up Macro Security and Trust Centre Settings

  • Examining Macro security settings
  • Setting up trust centre settings
  • Creating trusted folders

Working with the Macro Designer

  • Creating an embedded macro
  • Accessing the Macro Designer
  • Adding actions using the drop-down menu or through the Action Catalog in the Macro Designer
  • Overview of available actions
  • Viewing all actions
  • Adding comments
  • Specifying arguments for actions
  • Reusing macros
  • Getting help
  • Closing the Macro Designer
  • Creating, saving and editing stand-alone macros

Using Events to Trigger Macros

  • Using various types of events to trigger macros in different Access objects
  • Attaching macros to buttons using events such as On Click
  • Attaching macros to control events such as On Enter or On Exit
  • Using object events such as On Update or On Close

Creating Macro Groups

  • Working with multiple macros in stand-alone macro groups
  • Creating submacros
  • Naming and renaming submacros
  • Saving macro groups

Using Conditions in Macros

  • Creating macros that run if certain conditions are true
  • Inserting an IF block in the Macro Designer
  • Using If, nested IFs and Else/Else If Statements

Creating Special Macros

  • Creating macros that run when you open an Access database
  • Creating a special macro group to create global shortcut keys

Creating Forms with Macros to Run Queries and Reports

  • Creating unbound forms with buttons and various types of controls to run queries and reports using macros
  • Using pop up and/or modal options
  • Setting default button options

Creating Data Macros in Tables

  • Benefits of data macros
  • Creating data macros in tables
  • Working with triggers
  • Using an alias
  • Make decisions before inserting or deleting records in a table

Using Variables

  • Creating temporary variables
  • Using temporary variables
  • Removing temporary variables

Creating a User Log In Form

  • Creating a user log in form for multiple users
  • Using variables to store user choices on log in

Dealing with Errors

  • Error handling logic
  • Debugging
  • Using OnError, Raise Error and Log Event
  • Strategies for dealing with errors

Register Now for a public course at our downtown Toronto location at 1 Yonge Street, Suite 1801 (Toronto Star Building), Toronto, Ontario, Canada.

Do you need more information? Contact us!

If you require this page in an alternate format, contact our staff.

*Prices subject to change.

Copyright 2020 Avantix® Learning Inc.

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Avantix Learning | 1 Yonge Street, Suite 1801 (Toronto Star Building), Toronto, Ontario, Canada M5E 1W7 |

Upcoming Training
Microsoft Access: Introduction to Macros and the Macro Designer (Toronto course)
Avantix Learning, 1 Yonge Street, Suite 1801 (Toronto Star Building),Toronto, Ontario,Canada
Next course starts
December 28, 2017
Next course ends
December 29, 2017

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