Microsoft Access: Formulas and Functions

Microsoft Access Training Series | Level 3

Course Details

Duration: 1 day (9 am – 4 pm)

Microsoft® Access® Versions: 2013 | 2016 | 2019 | 365

Delivery Methods (Instructor-led): Live classroom (LC) | Virtual classroom (VC)

Course Dates: May 21, 2021 (Virtual classroom) | View schedule Course schedule

Course Fee: $245 CDN per person + HST (Virtual classroom), $275 CDN per person + HST (Bring your own device for live classroom courses) or $325 CDN per person + HST (Avantix Learning provides device for live classroom courses)*

Custom training: This course may be delivered at your site or ours as an instructor-led or virtual classroom solution. Contact us at for more information including savings for custom group training.

Public scheduled courses are delivered as live instructor-led classroom training or virtual classroom training (as indicated).

Register for this training course.

Course Overview

In this course, students will learn to use many more powerful Access functions including string functions, date functions, logical functions, inspection functions, and domain aggregate functions. Formulas using operators and functions will be created in forms, reports, queries, tables and validations. Students will use the expression builder and enter formulas directly. Throughout this course, the instructor will include numerous tips, tricks and shortcuts.

Prerequisite: Microsoft Access:  Intermediate / Advanced or Microsoft Access: Designing Queries and Advanced Reports courses. Alterantively, students must possess the equivalent knowledge and skills covered in these course(s).

Location and timing: Public scheduled courses are held in downtown Toronto and run from 9:00 am to 4:00 pm (Eastern Standard Time).

Related training: View all Microsoft Access courses >


  • Comprehensive course manual or published book
  • Keyboard shortcuts quick reference
  • Sample and exercise files
  • Refreshments (for classes conducted in Avantix Learning classrooms)
  • Certificate of completion
  • Follow-up email support

Course Topics

Calculating in Microsoft Access

  • Entering calculations in forms, queries, reports and tables
  • Accessing the Expression Builder and the Zoom dialog
  • Syntax for calculations
  • Identifier operators


  • Concatenation operators
  • Special operators

String Functions

  • Using string functions such as Left, Right and Mid to manipulate and extract data
  • Working with the Instr function to search for the position of a character or string
  • Using Format functions to format strings and numbers
  • Concatenating strings
  • Using the Replace function
  • Manipulating strings with different case and trim functions in Access
  • Finding the length of a string

Date and Time Functions

  • Entering valid dates and times in Access
  • Extracting date information from fields such as year, month and month name
  • Using the Format function to format dates
  • Using Date, DateAdd,, DateDiff, DatePart, DateSerial and DateValue functions
  • Calculating the date a specific number of days from a date
  • Manipulating dates for different fiscal years
  • Calculating the difference between times

Logical and Information Functions

  • Combining the Iif function with logical functions
  • Creating nested Iif expressions
  • Using the Switch function in Access
  • Creating calculations using Choose
  • Using Information functions such as IsNull, IIsDate or IsNumeric

Domain Aggregate Functions

  • Domain aggregate functions in Access
  • Syntax for domain aggregate functions

Converting Data using Conversion Functions

  • Converting dates to valid dates
  • Converting strings
  • Converting numbers

Using Calculations in Validations and Grouping

  • Validate data in a table field using a calculation
  • Validate data in a control on a form or report using a calculation
  • Group reports based on a calculation

Accessing Information about the File, Directory and Users

  • Finding the current user
  • Displaying the file and/or directory

*Prices subject to change.

Our instructor-led courses are delivered in virtual classroom format or at our downtown Toronto location at 18 King Street East, Suite 1400, Toronto, Ontario, Canada (some in-person classroom courses may also be delivered at an alternate downtown Toronto location). Contact us at if you'd like to arrange custom instructor-led virtual classroom or onsite training on a date that's convenient for you.

Copyright 2024 Avantix® Learning

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Avantix Learning |18 King Street East, Suite 1400, Toronto, Ontario, Canada M5C 1C4 | Contact us at

Upcoming Training
Microsoft Access: Formulas and Functions (Online in virtual classroom format or in live classroom format)
Avantix Learning, 1 Yonge Street, Suite 1801 (Toronto Star Building),Toronto, Ontaro,Canada
Next course starts
May 21, 2021
Next course ends
May 21, 2021

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