Microsoft Access: Formulas and Functions

Microsoft Access Training Series | Level 3

Course Details

Duration: 1 day

Microsoft® Access® Versions: 2010 | 2013 | 2016 | 2019 | 365

Delivery Methods: Instructor-led classroom (ILC) | Virtual classroom (VC) on request

Course Dates: TBA | View schedule

Course Fee: $245 CDN per person + HST  (bring your own device) or $295 CDN per person + HST (Avantix Learning provides device)*

Note: Public scheduled dates for this course are delivered as live instructor-led classroom training.

Register for this training course.

Course Overview

In this course, students will learn to use many more powerful Access functions including string functions, date functions, logical functions, inspection functions, and domain aggregate functions. Formulas using operators and functions will be created in forms, reports, queries, tables and validations. Students will use the expression builder and enter formulas directly. Throughout this course, the instructor will include numerous tips, tricks and shortcuts.

Please note that macros and VBA (Visual Basic for Applications) will not be used in this course.

Prerequisite: Microsoft Access: Intermediate / Advanced or equivalent knowledge and skills.

Custom training: This course may be delivered at your site or ours as an instructor-led or virtual classroom solution. Contact us at for more information including savings for custom group training.

Related training: View all Microsoft Access courses


  • Comprehensive course manual or published book
  • Keyboard shortcuts quick reference
  • Sample and exercise files
  • Refreshments (for classes conducted in Avantix Learning classrooms)
  • Certificate of completion
  • Follow-up email support

Course Topics

Calculating in Microsoft Access

  • Entering calculations in forms, queries, reports and tables
  • Accessing the Expression Builder and the Zoom dialog
  • Syntax for calculations
  • Identifier operators

Operators and Constants

  • Arithmetic operators
  • Comparison operators
  • Logical operators
  • Concatenation operators
  • Special operators
  • Using constants

String Functions

  • Using string functions such as LEFT, RIGHT and MID to manipulate and extract data
  • Working with the INSTR function to search for the position of a character or string
  • Using Format functions to format strings and numbers
  • Concatenating strings
  • Using the Replace function
  • Manipulating strings with different case and trim functions in Access
  • Finding the length of a string

Date and Time Functions

  • Entering valid dates and times in Access
  • Extracting date information from fields such as year, month and month name
  • Using the Format function to format dates
  • Calculating the date a specific number of days from a date
  • Manipulating dates for different fiscal years
  • Calculating the difference between times

Logical and Information Functions

  • Combining the IIF function with logical functions
  • Creating nested IIF expressions
  • Using the SWITCH function in Access
  • Creating calculations using CHOOSE
  • Using Information functions such as ISNULL, ISDATE or ISNUMERIC

Using Domain Aggregate Functions

  • Domain aggregate functions in Access
  • Syntax for domain aggregate functions

Converting Data using Conversion Functions

  • Converting dates to valid dates
  • Converting strings
  • Converting numbers

Financial Functions

  • Using the PMT function to calculate loan payments
  • Calculating the future value of an investment

Using Calculations in Validations and Grouping

  • Validate data in a table field using a calculation
  • Validate data in a control on a form or report using a calculation
  • Group reports based on a calculation

Accessing Information about the File, Directory and Users

  • Finding the current user
  • Displaying the file and/or directory

Register Now for a public course at our downtown Toronto location at 1 Yonge Street, Suite 1801 (Toronto Star Building), Toronto, Ontario, Canada.

Do you need more information? Contact us!

To request this page in an alternate format, contact our staff.

*Prices subject to change.

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Avantix Learning | 1 Yonge Street, Suite 1801 (Toronto Star Building), Toronto, Ontario, Canada M5E 1W7 |

Upcoming Training
Microsoft Access: Formulas and Functions
Avantix Learning, 1 Yonge Street, Suite 1801 (Toronto Star Building),Toronto, Ontaro,Canada
Next course starts
November 29, 2017
Next course ends
November 30, 2017

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