Microsoft Excel: Accessible Excel Documents
Excel Training Series | Level 3
Course Details
Duration: 1 day (9 am – 4 pm)
Microsoft® Excel® Versions: 2010 | 2013 | 2016 | 2019 | 365 (Windows)
Delivery Methods (Instructor-led): Live classroom (LC) | Virtual classroom (VC)
Course Dates: March 18, 2021 (Instructor-led virtual classroom) | View schedule 
Course Fee: $225 CDN per person + HST (virtual classroom), $245 CDN per person + HST (bring your own device) or $295 CDN per person + HST (Avantix Learning provides device)*
Custom training: This course may be delivered at your site or ours as an instructor-led or virtual classroom solution. Contact us at info@avantixlearning.ca for more information including savings for custom group training.
Note: Public scheduled courses are delivered as live instructor-led classroom training or virtual classroom training (as indicated). Bring your own device rates apply to live classroom courses.
Course Overview
In this course, students will learn to create accessible Excel documents using best practices when creating Excel worksheets for users with disabilities. Various tools will be used in Excel to create accessible workbooks including appropriate formatting, tools for navigation, well-designed tables, hyperlinks and graphics such as charts with alternative text. Students will run the accessibility checker and save a file as a PDF (Portable Document Format) or in an alternative format.
Prerequisite: Microsoft Excel: Introduction or equivalent knowledge and skills.
Location and timing: Public scheduled courses are held in downtown Toronto and run from 9:00 am to 4:00 pm (Eastern Time).
Related training: View all Microsoft Excel courses >
Included in this course
- Comprehensive course manual (100+ pages)
- Keyboard shortcuts quick reference
- Sample and exercise files
- Refreshments (for classes conducted in Avantix Learning classrooms)
- Certificate of completion
- Follow-up email support
Course Outline
Key Concepts for Accessible Excel Documents
- Why make Excel files accessible
- How accessibility legislation impacts design of worksheets and workbooks
- Basics of accessibility for users with different types of disabilities
- Understanding how screen readers read digital Excel workbooks
- Integrating best practices when designing accessible files
- Common issues in Excel workbooks
- Naming sheets
Setting up an Accessible Excel Workbook
- Conventions for file names
- Setting a document title metadata using different strategies
- Specifying a document language
Formatting Using Styles
- Formatting using cell heading styles
- Modifying cell styles
- Formatting tables using table styles
Using Naming
- Benefits of naming
- Naming cells and ranges
- Using named cells and ranges to navigate
Working with Fonts
- Selecting fonts based on different criteria to ensure readability
- Best practices in terms of text formatting
- Recommended minimum font sizes
- Issues with specific fonts
Working with Colour
- Considerations when choosing colours
- Issues with colour
- Ensuring sufficient contrast
- Accessible sensory characteristics
- Selecting a colour theme
- Strategies for applying colours in Excel
Working with Images, Charts and Other Non-Text Elements
- Key concepts when working with non-text elements such as images, shapes and charts in accessible documents
- Issues with reading order
- Importance of including alternative text
- Writing alternative text
- Strategies when descriptions are too complex
- Issues with watermarks
- Key concepts when working with charts
Inserting and Formatting Tables
- Recommendations when working with tables
- Common issues with tables
- Formatting with table styles for accessibility
- Specifying a header row
- Including alternative text for tables
Navigating with Hyperlinks
- Inserting hyperlinks
- Best practices for accessibility when using hyperlinks
- Testing hyperlinks
Reading Order and Assistive Technology
- Understanding the importance of reading order
- Reading order issues
- Strategies to check and control reading order
Using Math Equations
- Creating accessible math equations
Creating Accessible Excel Forms
- Key concepts when creating forms in Excel for accessibility
- Alternatives to Excel for form creation
Running the Accessibility Checker
- Checking the document for accessibility issues using the Accessibility Checker in Excel
- Limitations of the Accessibility Checker
Converting an Excel File to PDF or HTML
- Saving a document as a PDF (Portable Document Format) natively
- Specifying options during the saving/export process
- Ensuring the final output includes tags
- Saving a PDF using Acrobat Pro (for users with Acrobat Pro)
- Viewing the PDF file in Acrobat Pro or Reader (for users with Acrobat Pro)
- Saving an Excel file in HTML format
Register Now for a public course at our downtown Toronto location at 1 Yonge Street, Suite 1801 (Toronto Star Building), Toronto, Ontario, Canada.
Do you need more information? Contact us!
Related training: View Accessible Documents courses >
To request this page in an alternate format, contact our staff.
*Prices subject to change.
Copyright 2021 Avantix® Learning
Custom training
Register now for a public scheduled course or contact us at info@avantixlearning.ca for more information about any of our courses or to discuss custom training options (virtual classroom or live classroom).
Related courses
Microsoft PowerPoint: Introduction
Microsoft PowerPoint: Intermediate / Advanced
Microsoft Excel: Intermediate / Advanced
Microsoft Word: Accessible Word Documents
You may like
Troubleshoot Slide Numbers in PowerPoint Decks
You can troubleshoot issues with slide numbers in PowerPoint where slide numbers are not showing using several techniques …
How to Add Slide Numbers in PowerPoint (The Complete Guide)
You can add slide numbers in PowerPoint to some or all of your slides using slide layouts. If your slide layouts contain slide number placeholders, you can then apply those layouts to your slides and insert slide numbers in the placeholders.
How to Compress Video Media in PowerPoint to Reduce File Size
You can compress video (and / or audio) media in a PowerPoint presentation to reduce file size. Since video and audio that is inserted into a PowerPoint file is embedded by default, video and audio media can increase file size significantly.
How to Insert a Timer in PowerPoint (Create a Wheel, Bar or Number Timer)
You can insert several types of countdown timers in PowerPoint presentations. In this article, we’ll review the steps to create 3 types of timers in PowerPoint using shapes and animations.
You may also like
How to Remove Comments in Word (3+ Ways)
You can remove comments in Word by right-clicking, using the Review tab in the Ribbon or using the Inspector. The problem with comments is that they may be hidden if markup is not displayed. It’s a good idea to display markup and then remove comments.
How to Change Number Formats in Word Mail Merge Fields
You can change or fix the format of a number field in a Microsoft Word mail merge document using switches in field codes. Number formatting issues tend to occur when the source document for the mail merge is an Excel workbook or Access database.
How to Create Labels in Word Using Mail Merge and Excel Source Data
You can create labels in Microsoft Word by running a mail merge. This is typically used to generate and print bulk mailing labels for names and addresses of clients or other contacts. You’ll need to create a main document for the labels in Word and then connect to a data set or list in an Excel worksheet.
Microsoft, the Microsoft logo, Microsoft Office and related Microsoft applications and logos are registered trademarks of Microsoft Corporation in Canada, US and other countries. All other trademarks are the property of the registered owners.
Avantix Learning | 1 Yonge Street, Suite 1801 (Toronto Star Building), Toronto, Ontario, Canada M5E 1W7 | info@avantixlearning.ca