PowerPoint Tips, Tricks and Shortcuts
Microsoft PowerPoint Blog | Avantix Learning
You can achieve some interesting effects by cropping images to shapes in PowerPoint. However, if you want to crop an image to a circle, you’ll need to combine cropping options.
If you want to extract all images (or even just one or two) from a Microsoft PowerPoint deck to use in another presentation, there are a couple of ways to extract images …
You can print PowerPoint speaker notes with or without slide thumbnails. Users can control the way notes pages are printed in three ways …
You can add notes or speaker notes in your PowerPoint files using the Notes pane in Normal view. Notes may be viewed by a presenter during a presentation and may be printed as well. When you create your PowerPoint slides, you can add, edit and format notes.
You can troubleshoot issues with slide numbers in PowerPoint where slide numbers are not showing using several techniques …
You can add slide numbers in PowerPoint to some or all of your slides using slide layouts. If your slide layouts contain slide number placeholders, you can then apply those layouts to your slides …
In PowerPoint, you can temporarily turn off or disable the snap to grid behaviour or turn off snap to grid permanently. Check out these 3 easy ways to control snap to grid.
You can make a picture transparent in PowerPoint (or change its opacity), by creating a shape, filling it with a picture and then changing transparency settings …
You can highlight text in PowerPoint in many different ways. If you’re an Office 365 subscriber, Text Highlight Color is available on the Home tab in the Ribbon. For everyone else, you’ll need to use other strategies if you want to highlight text …
There’s a hidden tool in PowerPoint that is extremely useful for copying and storing images, shapes or other objects much like a temporary library …
Check out these three easy ways to copy shape, picture or text formatting quickly and easily in PowerPoint using buttons or keyboard shortcuts.
When you’re working on your slide decks in PowerPoint, the Ruler and various dialog boxes or task panes display in inches or centimetres. If you want to change your measurement system from inches to centimetres or vice versa, you’ll need to change your control panel settings.
You can set up self-running PowerPoint presentations to run automatically. Animations, transitions and narration or voice over can be included in an automatic show.
If you’re creating and formatting SmartArt objects in PowerPoint, you can use these 20 keyboard shortcuts in Normal View. You can move, resize and reformat Smart Art using only your keyboard …
If you want to extract embedded video or audio files from a Microsoft PowerPoint deck, you can extract them by converting the presentation to a zip file type.
PowerPoint’s Autofit feature is set to automatically resize text in text boxes or placeholders. To stop this, you can turn off Autofit settings for all PowerPoint presentations on your computer or for a specific text box or placeholder.
It’s easy to export handouts from Microsoft PowerPoint presentations to Word. If you decide to export handouts to Word, you’ll be able to edit the handouts and add other information.
If you insert linked Excel charts or worksheet data into a PowerPoint presentation, it’s common to want to break, update or change the links at some point. You’ll need to access the Edit Links command to do this …
In Microsoft PowerPoint, if you want to change a shape but maintain all of the formatting and animations, you can do that easily by changing the shape to another shape.
It’s easy to insert a Microsoft Excel chart onto a PowerPoint slide and link it. If you choose to link to the Excel chart, you can refresh the chart when the Excel data changes.
You can reduce PowerPoint file size in many ways. Microsoft PowerPoint files can become quite large, particularly if you have added a lot of images, audio and video in your slide decks.
The outline has been an integral part of Microsoft PowerPoint for many years. It is dynamically linked to slide placeholders and is organized in a hierarchical way.
In newer versions of PowerPoint, you can now pick up and apply specific colors quickly and easily from pictures in a presentation or even web sites using the Eyedropper.
Check out these great PowerPoint drawing tricks and shortcuts that can really save you time.
In Microsoft PowerPoint, you can organize a presentation by using sections. You can insert, name, move, collapse, expand and remove sections in PowerPoint. It’s a great way to manage longer presentations.
During a Microsoft PowerPoint training course, students often ask how to send speaker notes from a PowerPoint presentation to a Word document. The best option is to send the notes to Word with the notes next to the slides. After you’ve exported to Word, a table will be created with 3 columns – slide number, slide images and notes on the right.
Selecting Video Formats for PowerPoint Decks (Windows or Mac) by Avantix Learning Team | Updated June 29, 2016 Applies to: Microsoft® PowerPoint® 2010, 2013 and 2016 (Windows) and 2011, 2014 and 2016 (Mac) If you are going to insert video in PowerPoint, you should...
When running a PowerPoint slide show, presenters may not have a mouse or other tools to manipulate slides, go to hyperlinks or control movies and sounds. In this case, the keyboard may be the only tool available to run a show. The following keyboard shortcuts work in most versions of Microsoft PowerPoint for Windows.
You can access PowerPoint’s ink annotation tools including a pen and a highlighter during a slide show to focus attention or write on slides. These tools have been around for a while and you can use them in previous versions of PowerPoint.
When running a PowerPoint presentation, you may decide to remove animations on an individual slide or turn off animations for an entire presentation. This can be particularly helpful for specific audiences.
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