PowerPoint Tips, Tricks and Shortcuts
Microsoft PowerPoint Blog | Avantix Learning
You can change the formatting of a table border or the borders of multiple table cells in PowerPoint by changing the line style, thickness (weight) or color. Different borders can be applied to cells in the same table. For example, you could apply a thick line to header cells and a thin line to the cells in the last row of a table.
You can rotate objects in PowerPoint by dragging the rotation handle, entering an exact rotation amount or by using keyboard shortcuts. To rotate an object means to turn it around its center. Shapes, images and other objects can be rotated in Normal View or Slide Master View.
There are many strategies you can use to compress images in PowerPoint presentations to reduce file size. It’s common to use built-in compression features in PowerPoint to make large files smaller but you can also reduce image size before you insert pictures on your slides.
Blur is an artistic effect that you can apply to a picture in PowerPoint. However, artistic effects cannot be applied to text boxes or text placeholders. If you want to blur text in PowerPoint, you’ll need to cut the text object and then paste it back into PowerPoint as a picture. You will then be able to blur the text.
You can easily apply superscript or subscript to letters, numbers or symbols in PowerPoint. It’s also simple to turn off or remove superscript or subscript. To apply these formats, you can use the Font dialog box or keyboard shortcuts.
If you want to focus attention on a key point on a PowerPoint slide, you may want to highlight text. One way to do this is to use emphasis animation effects. You can use this type of animation to change the color of text, apply a fill to the shape containing the text or even have the text grow or shrink.
If you’re looking for beautiful free images for your PowerPoint presentations, there are plenty of great stock photo sites that offer images at no charge. Here’s our list of the top 10 sites where you can get great images for free to use in your decks.
You can apply strikethrough to cross out or create a line through text using PowerPoint commands or keyboard shortcuts. Strikethrough can be effective to show that something has been removed or deleted. You can even add a Strikethrough button to the Quick Access Toolbar.
You can add animation to images, text and other objects in PowerPoint. Animations can be entrance, exit, emphasis or motion path and can start on click or automatically when you run a slide show …
You can align objects on your PowerPoint slides in several ways. Objects you align may be shapes, images, placeholders or text boxes. The most common way to align objects is to use the Align command which appears on multiple tabs in the Ribbon.
You can remove the background of an image you have inserted into a PowerPoint presentation and keep a specific part or parts of the image. The background you remove can be a solid color or it can include different colors and other images …
You can space objects an equal distance apart in a couple of ways in PowerPoint. These objects may be shapes, images, placeholders or text boxes. If the objects are not consistent in size, it’s problematic to try to space them evenly apart.
In PowerPoint, you can change the background of individual slides, selected slides based on a layout, or all slides based on a slide master. Slide backgrounds can be changed to a color, gradient, texture or picture.
You can easily add links or hyperlinks in PowerPoint presentations to add interactivity and make it easy for users to click a button or link to jump to another slide in your deck, to another presentation, to an Excel file or to a web site.
In PowerPoint, you can crop a picture in several different ways. You can apply basic cropping, crop to a shape such as an oval or triangle, crop to aspect ratio or crop to a precise size. After you have applied cropping, you can change the cropped area, adjust the position of the picture and / or resize the picture.
You can insert nonbreaking spaces and nonbreaking dashes or hyphens in PowerPoint to keep characters together on one line …
You can change slide size or aspect ratio in Microsoft PowerPoint from widescreen to standard or vice versa. Widescreen (16:9 aspect ratio) is the default in 2013 and later versions of PowerPoint and standard (4:3 aspect ratio) is the default in 2010 and earlier versions.
You can achieve some interesting effects in your PowerPoint presentations by applying a blur effect to a picture. Blur is an artistic effect and you can increase the blur using the Format Picture task pane or dialog box …
Starting in Microsoft PowerPoint 2013, you can use the Merge Shapes tool to crop an image to a circle. You can use either Intersect or Subtract to cut out a circle (or other shape) from a picture.
You can use PowerPoint Designer to get design ideas for slides. Designer suggests layouts for images, but it can also help with the design of slides containing other types of content.
You can crop images to circles and other shapes in PowerPoint using cropping tools. However, if you want to crop a picture to a circle, you’ll need to combine cropping techniques.
If you want to extract all images (or even just one or two) from a Microsoft PowerPoint deck to use in another presentation, there are a couple of ways to extract images …
You can print PowerPoint speaker notes with or without slide thumbnails. Users can control the way notes pages are printed in three ways …
You can add notes or speaker notes in your PowerPoint files using the Notes pane in Normal view. Notes may be viewed by a presenter during a presentation and may be printed as well. When you create your PowerPoint slides, you can add, edit and format notes.
You can troubleshoot issues with slide numbers in PowerPoint where slide numbers are not showing using several techniques …
You can add slide numbers in PowerPoint to some or all of your slides using slide layouts. If your slide layouts contain slide number placeholders, you can then apply those layouts to your slides …
In PowerPoint, you can temporarily turn off or disable the snap to grid behaviour or turn off snap to grid permanently. Check out these 3 easy ways to control snap to grid.
You can make a picture transparent in PowerPoint (or change its opacity), by creating a shape, filling it with a picture and then changing transparency settings …
You can highlight text in PowerPoint in many different ways. If you’re an Office 365 subscriber, Text Highlight Color is available on the Home tab in the Ribbon. For everyone else, you’ll need to use other strategies if you want to highlight text …
There’s a hidden tool in PowerPoint that is extremely useful for copying and storing images, shapes or other objects much like a temporary library …
Check out these three easy ways to copy shape, picture or text formatting quickly and easily in PowerPoint using buttons or keyboard shortcuts.
When you’re working on your slide decks in PowerPoint, the Ruler and various dialog boxes or task panes display in inches or centimetres. If you want to change your measurement system from inches to centimetres or vice versa, you’ll need to change your control panel settings.
You can set up self-running PowerPoint presentations to run automatically. Animations, transitions and narration or voice over can be included in an automatic show.
If you’re creating and formatting SmartArt objects in PowerPoint, you can use these 20 keyboard shortcuts in Normal View. You can move, resize and reformat Smart Art using only your keyboard …
If you want to extract embedded video or audio files from a Microsoft PowerPoint deck, you can extract them by converting the presentation to a zip file type.
PowerPoint’s Autofit feature is set to automatically resize text in text boxes or placeholders. To stop this, you can turn off Autofit settings for all PowerPoint presentations on your computer or for a specific text box or placeholder.
It’s easy to export handouts from Microsoft PowerPoint presentations to Word. If you decide to export handouts to Word, you’ll be able to edit the handouts and add other information.
If you want to break, update or change links to Excel charts or worksheets in PowerPoint, you’ll need to use the Edit Links to Files command. Unfortunately, this command is difficult to find. To make it easier to access, you can add Edit Links to Files to PowerPoint’s Quick Access Toolbar.
In Microsoft PowerPoint, if you want to change a shape but maintain all of the formatting and animations, you can do that easily by changing the shape to another shape.
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