Stop Paragraphs from Breaking Across Pages in Microsoft Word Documents

by Avantix Learning Team | Updated November 13, 2020

Applies to: Microsoft® Word® 2010, 2013, 2016, 2019 and 365 (Windows)

If you want to stop paragraphs from breaking between pages in a Microsoft Word document, it’s best to use the Keep with next or Keep lines together paragraph formats rather than inserting manual page breaks. In order for this strategy to work effectively, your document should not have unnecessary hard returns after paragraphs so don’t press Return or Enter twice after a paragraph. Instead, you should use Paragraph spacing before and / or after paragraphs. In Word, a paragraph is anything with a hard return after it.

Recommended article: 14 Timesaving Microsoft Word Selection Shortcuts to Quickly Select Text

Stopping a paragraph from breaking between pages using Keep lines together

To stop a paragraph from breaking between pages by keeping lines together:

  1. Select the paragraph in the Word document with the text you want to keep together. You can simply click in the paragraph to select it.
  2. Right-click and select Paragraph from the drop-down menu. You can also press Shift + F10 to access the context menu and then press P for Paragraph. The Paragraph dialog box appears.
  3. Select the Line and Page breaks tab. Word displays options to keep the lines of the paragraph together or to keep the paragraph with the next paragraph.
  4. Check Keep lines together.
  5. Click OK. The paragraph will no longer break across pages.

Below is the Paragraph dialog box in Microsoft Word with Keep lines together selected::

Paragraph dialog box to keep lines together to stop paragraphs from breaking across pages.

Stopping a paragraph from breaking between pages using Keep with next

To stop a paragraph from breaking between pages using Keep with next:

  1. Select the paragraph in the Word document with the text you want to keep together. You can simply click in the paragraph to select it.
  2. Right-click and select Paragraph from the drop-down menu. You can also press Shift + F10 to access the context menu and then press P for Paragraph. The Paragraph dialog box appears.
  3. Select the Line and Page breaks tab. Word displays options to keep the lines of the paragraph together or to keep the paragraph with the next paragraph.
  4. Check Keep with next.
  5. Click OK.

Below is the Paragraph dialog box in Microsoft Word with Keep with next selected::

Paragraph dialog box to keep with next paragraph.

If you are comfortable using styles in Word, these settings can also be used in some styles (but are not recommended for the Normal style).

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Summary
How to Stop Paragraphs from Breaking Between Pages in Word
Article Name
How to Stop Paragraphs from Breaking Between Pages in Word
Description
If you want to stop paragraphs from breaking between pages in a Microsoft Word document, it's best to use the Keep with next or Keep lines together paragraph formats rather than inserting manual page breaks. In order for this strategy to work effectively, your document should not have unnecessary hard returns after paragraphs so don't press Return or Enter twice after a paragraph. Instead, you should use Paragraph spacing before and / or after paragraphs. In Word, a paragraph is anything with a hard return after it.
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Avantix Learning

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