Become a Word Power User and Create Your Own Keyboard Shortcuts [No Programming Required]
by Avantix Learning Team | Updated October 6, 2019
Applies to: Microsoft Word 2010, 2013, 2016, 2019 and 365 (Windows)
You can save time and work more efficiently in Microsoft Word by writing your own keyboard shortcuts for frequently-used commands. It’s not difficult to do, just a bit hard to find. You can become a Word power user in no time using this technique.
Keep in mind that there are already tons of great shortcuts available in Word by default. When writing keyboard shortcuts, begin with Ctrl or a function key. Let’s assume that you want the shortcuts you create to be global so save the key assignments in the Normal (default) template.
Recommended articles: 10 Hidden Microsoft Word Features Every User Should Know and 10 Timesaving Microsoft Word Shortcuts
Assigning a keyboard shortcut using a mouse
To assign a keyboard shortcut in Microsoft Word using a mouse, you will need to access Word’s Options (shown below).
To assign a keyboard shortcut:
- Click the File tab in the Ribbon.
- Click Options.
- In the left panel, click Customize Ribbon.
- At the bottom, beside Keyboard Shortcuts, click Customize. The Customize Keyboard dialog box appears.
- On the left under Categories, click the desired Category.
- On the right under Commands, click the desired command.
- Click the box below Press new shortcut key.
- Press the keys you wish to assign (at the same time). You can use Ctrl + Alt + a letter so that there is no conflict with a previously assigned shortcut. You don’t want to reassign common shortcuts such as Ctrl + P.
- Click Assign.
- Click Close.
- Click OK in the Options dialog box.
Below is the Customize Keyboard dialog box:
Assigning a keyboard shortcut using a keyboard
To assign a shortcut in Microsoft Word using a keyboard:
- Press Alt + F to access the File tab in the Ribbon and then press T to open the Word Options dialog box.
- Press the down arrow until you have selected Customize Ribbon in the categories on the left.
- Press Tab repeatedly until the Customize button is selected.
- Press Enter. The Customize Keyboard dialog box appears.
- In the Categories area, press the down arrow or up arrow to select the category that contains the command or other item to which you want to assign a keyboard shortcut.
- Press the Tab key to move to the Commands area.
- Press the down arrow or up arrow to select the command or other item to which you want to assign a keyboard shortcut.
- Press the Tab key repeatedly until the cursor is in the Press new shortcut key box.
- Press the combination of keys that you want to assign. For example, press Ctrl + Alt + the letter that you want to use.
- Press the Tab key repeatedly until Assign is selected.
- Press Enter to assign the keys.
- Press Enter to close the dialog box.
- Press Tab repeatedly until you have selected the OK button.
- Press Enter to select OK and close the Options dialog box.
Subscribe to get more articles like this one
Did you find this article helpful? If you would like to receive new articles, join our email list.
Recommended Microsoft Word training courses
To request this page in an alternate format, contact us.
Copyright 2020 Avantix® Learning Inc.
You may also like
In Microsoft Word, you can save lots of time if you can move around quickly in your documents. You can use keyboard shortcuts to jump to the beginning or end of your document and move up or down by page or paragraph.
You can update Microsoft Word fields manually or automatically. For fields you update manually, you can update just one field or update all the fields in your document at once.
You can insert a table of contents in Microsoft Word easily using styles. After you apply styles, you can then generate a table of contents, change the formatting and update it at any time.
Avantix Learning | 1 Yonge Street, Suite 1801 (Toronto Star Building), Toronto, Ontario, Canada M5E 1W7 | firstname.lastname@example.org