Microsoft Word: Accessible Word Documents

Microsoft Word Training Series | Level 3

Course Details

Duration: 1 day

Microsoft® Word® Versions: 2010 | 2013 | 2016 |  2019 | 365 (Windows)

Delivery Methods: Instructor-led classroom (ILC) | Virtual classroom (VC) on request

Course Dates: June 24, 2019 | View schedule Course schedule

Course Fee: $295 CDN per person + HST or BYOD (bring your own device): $245 CDN person + HST*

Note: Public scheduled dates for this course are delivered as live instructor-led classroom training.

Register for this training course.

Course Overview

In this course, students will review accessibility concepts and create Microsoft Word documents using best practices to make them accessible to people with different types of disabilities. Various tools will be used in Microsoft Word to create accessible documents including appropriate formatting, ordered lists, heading styles in structured documents, well-designed tables, hyperlinks and graphics with alternative text. Students will run the accessibility checker (in Word 2010 and later versions) and create a PDF (Portable Document Format) document from the Microsoft Word file.

Prerequisite: Microsoft Word Intermediate / Advanced or Microsoft Word: Styles, Templates and Tables of Contents or equivalent knowledge and skills.

Location and timing: Public scheduled courses are held in downtown Toronto and run from 9:00 am to 4:00 pm (Eastern Standard Time).

Custom training: This course may be delivered at your site or ours as an instructor-led or virtual classroom solution. Contact us at for more information including savings for custom group training.

Related training: View all Microsoft Word courses >


  • Comprehensive course manual
  • Keyboard shortcuts quick reference
  • Sample and exercise files
  • Refreshments (for classes conducted in Avantix Learning classrooms)
  • Follow-up email support

Course Topics

Overview of Information and Communications Accessibility

  • Basics of accessibility for users with different types of disabilities
  • Information and communications accessibility and the Accessibility for Ontarians with Disabilities Act (AODA)
  • Key terminology
  • Review of assistive technologies
  • Best practices in designing documents
  • Testing for accessibility

Customizing Word

  • Adding buttons to the Quick Access toolbar
  • Useful buttons to add for accessibility
  • Accessibility features in Microsoft Word

Creating an Accessible Document

  • Conventions for file names
  • Setting a document title or metadata using different strategies
  • Specifying a document language
  • Marking text with another language
  • Using white space
  • Correct use of page breaks
  • Using headers and footers

Paragraph Formatting in Accessible Documents

  • Common issues with paragraph formatting
  • Controlling paragraph spacing
  • Removing unnecessary paragraphs

Working with Fonts

  • Selecting fonts to ensure readability
  • Problems with certain text effects
  • Issues with fonts

Working with Colour

  • What to consider when choosing colours
  • Ensuring sufficient contrast
  • Issues with colour

Using Lists

  • Best practices when creating lists
  • Recommended types of bullets

Creating Structure Using Styles

  • Applying and modifying paragraph styles
  • Recommended paragraph styles
  • Displaying and using other useful styles
  • Copying styles between documents
  • Recommended character styles
  • Including a table of contents

Working with Graphic Objects

  • Key concepts when working with graphic objects such as images and drawing objects in accessible documents
  • Issues with reading order
  • Importance of including alternative text
  • Writing alternative text
  • Strategies when descriptions are too complex
  • Inserting captions
  • Issues with watermarks and text boxes
  • Issues with different types of lines

Making Tables Accessible

  • Recommendations when working with tables
  • Specifying a header row
  • Including alternative text for tables
  • Adding captions for tables
  • Issues with tables converted to PDF

Navigating with Hyperlinks

  • Inserting hyperlinks
  • Best practices when using hyperlinks
  • Testing hyperlinks

Running the Accessibility Checker

  • Checking the document for accessibility issues using the Accessibility Checker in Word 2010 and later versions
  • Limitations of the Accessibility Checker

Converting a Word File to PDF

  • Saving a document as a PDF (Portable Document Format) natively
  • Specifying options during the saving/export process
  • Ensuring the final output includes tags
  • Saving a PDF using Acrobat Pro (for users with Acrobat Pro)
  • Viewing the PDF file in Acrobat Pro or Reader

Viewing a PDF in Acrobat

  • Viewing tags in Acrobat Reader or Pro
  • Reading a document out loud

Register Now for a public course at our downtown Toronto location at 1 Yonge Street, Suite 1801 (Toronto Star Building), Toronto, Ontario, Canada.

Do you need more information? Contact us!

*Prices subject to change.

To request this page in an alternate format, contact our staff.

Copyright 2020 Avantix® Learning Inc.

Student typing on laptop in computer classroom.

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Avantix Learning | 1 Yonge Street, Suite 1801 (Toronto Star Building), Toronto, Ontario, Canada M5E 1W7 |

Upcoming Training
Microsoft Word: Accessible Word Documents (Toronto course)
Avantix Learning, 1 Yonge Street, Suite 1801 (Toronto Star Building),Toronto, Ontario, Canada,
Next course starts
May 22, 2019
Next course ends
May 22, 2019

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