2 Ways to Change Shapes in PowerPoint

by Avantix Learning Team | Updated February 3, 2017

Applies to: Microsoft® PowerPoint® 2010, 2013 and 2016 (Windows)

When you create shapes in PowerPoint, they are created as vectors. You can apply fills, lines, special effects and animations to shapes you draw and they can be resized with no loss in quality. If you decide you want to change a shape but maintain all of the formatting and animation settings, you can do that easily by changing the shape to another shape. There are a couple of ways to change shapes in PowerPoint.

If you are a keyboard only user, you may want to first check out our series No Mouse? Using Keyboard Only Navigation in Microsoft Office.

Recommended article: How to Quickly Remove All Animations in PowerPoint

Change shapes using the Ribbon

You can click on the Edit Shape button on the Drawing Tools Format tab in the Ribbon to access the Change Shape gallery to change shapes.

Below is the Change Shape gallery (it may look different depending on version, monitor size and control panel settings):

Using the change shapes button on the Ribbon in the Drawing Tools Format tab in Microsoft PowerPoint.

To change shapes using the Ribbon:

  1. In Normal view, select a PowerPoint shape on a slide. You can also select multiple shapes by Shift-clicking or Control-clicking the shapes.
  2. Click the Drawing Tools Format tab in the Ribbon.
  3. Click the arrow beside Edit Shape to display a drop-down menu.
  4. Select Change Shape and then click another shape in the gallery. You can also navigate the gallery using your arrow keys and press Enter to make a selection. The shape will change but maintain the formatting and animation settings.

Change shapes using the Quick Access Toolbar

It’s helpful to add the Change Shapes button to the Quick Access Toolbar. Below is the Options dialog box where you can add a button:

Options dialog box in Microsoft PowerPoint.

To change shapes using the Quick Access Toolbar:

  1. Add the Change Shapes button to the Quick Access Toolbar by clicking the File tab in the Ribbon and then selecting Options.
  2. In the categories on the left, select Quick Access Toolbar.
  3. In the menu under Choose commands from, select Commands Not in Ribbon.
  4. In the list of commands, click Change Shapes.
  5. Click Add.
  6. Click OK. The button has been added to the Quick Access Toolbar.
  7. In Normal view, select a PowerPoint shape on a slide. You can also select multiple shapes by Shift-clicking or Control-clicking the shapes.
  8. Click the Change Shapes button in the Quick Access Toolbar.
  9. Click another shape in the gallery. You can also navigate the gallery using your arrow keys and press Enter to make a selection. The shape will change but maintain the formatting and animation settings.

Changing shapes is a real timesaver in PowerPoint. It’s too bad it doesn’t appear by default in the context menu when you right-click on a shape.

Subscribe to get more articles like this one

Did you find this article helpful? If you would like to receive new articles, join our email list.

Recommended Microsoft PowerPoint courses

Microsoft PowerPoint: Introduction

Microsoft PowerPoint: Intermediate / Advanced

Microsoft PowerPoint: Design for Non-Designers

Microsoft PowerPoint: Animations Bootcamp

VIEW MORE COURSES >

Avantix Learning instructor-led classroom courses are held in downtown Toronto, Ontario, Canada. Contact us if you’d like to arrange custom training at your site or ours.

To request this page in an alternate format, contact us.

Copyright 2019 Avantix® Learning Inc.

You may also like

Microsoft, the Microsoft logo, Microsoft Office and related Microsoft applications and logos are registered trademarks of Microsoft Corporation in Canada, US and other countries. All other trademarks are the property of the registered owners.

Avantix Learning | 1 Yonge Street, Suite 1801 (Toronto Star Building), Toronto, Ontario, Canada M5E 1W7 | info@avantixlearning.ca

Summary
Article Name
How to Quickly Change Shapes on PowerPoint Slides
Description
If you want to change a shape in PowerPoint but maintain all of the formatting and animations, you can do that easily by changing the shape to another shape.
Author
Publisher Name
Avantix Learning

Pin It on Pinterest

Share This