Use PowerPoint’s Inspector to Remove Speaker Notes

by Avantix Learning Team | Updated June 23, 2020

Applies to: Microsoft® PowerPoint® 2010, 2013, 2016, 2019 and 365 (Windows)

In Microsoft PowerPoint, presenters may enter additional information as speaker notes in the Notes panel in Normal View. However, when a presentation is distributed to other users, the creator of the presentation may not want to share their notes. Rather than deleting the speaker notes one by one, you can use the Inspector to quickly remove all speaker notes at one time.

Recommended article: How to Reduce PowerPoint File Size (10 Ways to Compress Large PowerPoint Decks)

Where is the Inspector?

The Inspector is a useful tool that was first added in 2007 and can remove a number of things from a PowerPoint presentation. In PowerPoint 2010 and later versions, you can access the Inspector through the File tab in the Ribbon:

To display the Inspector:

  1. Open a Powerpoint presentation.
  2. Click the File tab in the Ribbon.
  3. Click Info and click Check for Issues. A drop-down menu appears.
  4. Select Inspect Document. A dialog box appears.

PowerPoint 2010 Check for Issues dialog.

Below is the Inspector in PowerPoint 2010 which is basically the same in later versions:

PowerPoint 2010 Inspector dialog box.

Removing All Speaker Notes

To remove all speaker notes using the Inspector:

  1. Open the Powerpoint presentation with the notes you wish to remove.
  2. Save a copy of the presentation so you can keep the original with the notes.
  3. In the copy, click the File tab in the Ribbon.
  4. Click Info and click the Check for Issues button. A drop-down menu appears.
  5. Select Inspect Document. A dialog box appears.
  6. Ensure that Presentation Notes is checked (you may need to scroll down in the dialog box) and then click Inspect. If there are speaker notes in the file, a Remove All button will appear indicating that notes have been found.
  7. Click Remove All beside Presentation Notes to remove all notes. Note that this cannot be undone.
  8. Click Close.

If you are a keyboard-only user, you may want to check out the series on navigating and selecting in Microsoft Office using a keyboard.

This article was first published on January 6, 2016 and has been updated for clarity and content.

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How to Quickly Remove All Speaker Notes in a PowerPoint Presentation
Article Name
How to Quickly Remove All Speaker Notes in a PowerPoint Presentation
In Microsoft PowerPoint, if you want to quickly delete or remove speaker notes, you can use the Inspector to remove or delete all speaker notes at one time.
Publisher Name
Avantix Learning Inc.

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