Export Handouts from PowerPoint and Edit in Microsoft Word

by Avantix Learning Team | Updated April 16, 2017

Applies to: Microsoft® PowerPoint® and Word® 2007, 2010, 2013 and 2016 (Windows)

It’s easy to export handouts from Microsoft PowerPoint presentations to Word. If you decide to export handouts to Word, you will be able to edit the handouts but you won’t have the same choices in terms of format as handouts printed in PowerPoint (such as 6 slides horizontal).

If you’re printing handouts in PowerPoint, you’ll be offered a number of options (the following are available in 2016 but are similar in other versions):

Dialog box in PowerPoint 2016 for printing handouts.

However, if you export to Microsoft Word, you can edit the handouts. One of the most common choices for handouts that are exported from PowerPoint to Word is with blank lines next to the slides.

After you’ve exported the handouts to Word, a table will usually be created with columns for slide number, slide images and, most often, lines on the right. You can delete any of the columns in the Word document by selecting the column, right-clicking and then choosing Delete Columns from the context menu.

Recommended article: How to Quickly Remove All Animations in PowerPoint Presentations

Export PowerPoint handouts to Word 2013 and 2016

To export handouts from PowerPoint to Word in 2013 and 2016:

  1. Open the PowerPoint 2013 or 2016 presentation you’d like to export to Word as handouts.
  2. Click on the File tab in the Ribbon and select Export. A new menu appears.
  3. Click on the Create Handouts menu item.
  4. Click on the Create Handouts button. A dialog box appears.
  5. Select Blank lines next to slides or another option.
  6. Select Paste or Paste link (if you wish the Word file to update when the PowerPoint presentation is changed).
  7. Click on OK. A Word document will open with the selected options. If you’ve chosen Blank lines next to slides, a table is created with the slide number, images of the slides and blank lines on the right.

Below are the options that appear when you click on the Create Handouts button in PowerPoint 2013 or 2016:

Dialog box when sending from PowerPoint to Word.

Export PowerPoint handouts to Word 2010

To export handouts from PowerPoint to Word in 2010:

  1. Open the PowerPoint 2010 presentation you would like to export to Word as handouts.
  2. Click on the File tab in the Ribbon and select Save and Send. A new menu appears.
  3. Click on the Create Handouts menu item.
  4. Click on the Create Handouts button. A dialog box appears.
  5. Select Blank lines next to slides or another option.
  6. Select Paste or Paste link (if you wish the Word file to update when the PowerPoint presentation is changed).
  7. Click on OK. A Word document will open with the selected options. If you’ve chosen Blank lines next to slides, a table is created with the slide number, images of the slides and blank lines on the right.

Below are the options that appear when you click on the Create Handouts button in PowerPoint 2010:

Dialog box when sending from PowerPoint to Word.

Export PowerPoint handouts to Word 2007

To export handouts from PowerPoint to Word in 2007:

  1. Open the PowerPoint 2007 presentation you would like to export to Word as handouts.
  2. Click on the Office button in the Ribbon and select Publish. A new menu appears.
  3. Click on the Create Handouts in Microsoft Office Word menu item.
  4. Click on the Create Handouts button. A dialog box appears.
  5. Select Blank lines next to slides or another option.
  6. Select Paste or Paste link (if you wish the Word file to update when the PowerPoint presentation is changed).
  7. Click on OK. A Word document will open with the selected options. If you’ve chosen Blank lines next to slides, a table is created with the slide number, images of the slides and lines on the right.

Below are the options that appear when you click on the Create Handouts button in PowerPoint 2007:

Dialog box when sending from PowerPoint to Word.

Editing the handouts in Word

In Word, you may want to add page numbers in the header or footer as they are not automatically created during the export process. You could also delete columns or insert another column in the table if you wish to enter other information for the audience.

Below is a sample of slides and lines next to slides in Microsoft Word where the slide number column has been deleted and headers and footers have been added:

Exported PowerPoint Handouts in Word.

If you’d like to add a heading above the table:

  1. Click in the first cell of the table.
  2. Click on the Table Tools Layout tab and click on Split Table. You’ll then be able to type a title above the table.

Ribbon in Microsoft Word with Table Tools layout tab selected.

Subscribe to get more articles like this one

Did you find this article helpful? If you would like to receive new articles, join our email list

Recommended Microsoft Office courses

Microsoft PowerPoint: Intermediate / Advanced

Microsoft PowerPoint: Design for Non-Designers

Microsoft PowerPoint: Animations Bootcamp

Microsoft Word: Intermediate / Advanced

Microsoft Word: Power User

VIEW MORE COURSES >

Our instructor-led classroom courses are delivered at our downtown Toronto location at 1 Yonge Street, Suite 1801 (Toronto Star Building), Toronto, Ontario, Canada (some courses may also be delivered at an alternate downtown Toronto location). Contact us if you’d like to arrange custom training at your office on a date that’s convenient for you.

To request this page in an alternate format, contact us.

Copyright 2017 Avantix Learning Inc.

You may also like

How to Turn Off Automatic Text Resizing in PowerPoint

PowerPoint’s Autofit feature is set to automatically resize text in text boxes or placeholders. You can turn off Autofit settings for all PowerPoint presentations on your computer or for a specific text box or placeholder.

Microsoft, the Microsoft logo, Microsoft Office and related Microsoft applications and logos are registered trademarks of Microsoft Corporation in Canada, US and other countries. All other trademarks are the property of the registered owners.

Avantix Learning | 1 Yonge Street, Suite 1801 (Toronto Star Building), Toronto, Ontario, Canada M5E 1W7 | info@avantixlearning.ca

Pin It on Pinterest

Share This