Try These Great Techniques for Selecting in PowerPoint

by Avantix Learning Team | Updated August 2, 2020

Applies to: Microsoft® PowerPoint® 2010, 2013, 2016, 2019 and 365 (Windows)

The following selection shortcuts in Microsoft PowerPoint are great timesavers. You can use these shortcuts in 2010 and later versions of PowerPoint for Windows.

Related articles: How to Insert Screenshots in PowerPoint and Word (Part 1: Office Tools) and Are You Using These 10 Slide Show Tricks During Your PowerPoint Presentations?

1. Selecting objects one at a time in order on a slide

In Normal View, click in an empty area on the slide or keep pressing ESC so that no objects are selected. Press Tab. Keep tabbing from object to object.

Notably, the tab order is also the reading order of a slide if it is read by an assistive technology program such as those used by users with visual impairments.

2. Selecting a placeholder on a slide

To select a placeholder on a slide in Normal View, click its edge.

If you prefer to use the keyboard, keep pressing ESC until no objects are selected and then keep pressing Tab until you have selected the desired placeholder.

3. Selecting all objects on a slide

In Normal View, click in an empty area on the slide or keep pressing ESC until no objects are selected, then press Ctrl + A.

4. Selecting all text in a placeholder

In Normal View, click in a placeholder and press Ctrl + A.

If using the keyboard:

  1. Keep pressing ESC until no objects are selected.
  2. Keep pressing Tab until the desired placeholder is selected.
  3. Press Enter.

5. Selecting a word in a placeholder

In Normal View, click in the placeholder and double-click in the word.

If using the keyboard:

  1. Keep pressing ESC until no objects are selected.
  2. Keep pressing Tab until the desired placeholder is selected.
  3. Press Enter.
  4. Press the arrow keys until the cursor is positioned in front of the word you wish to select.
  5. Press  Ctrl + Shift + right arrow.

6. Selecting specific objects on a slide

Select the first object and then Shift-click on subsequent objects.

7. Selecting non-contiguous slides in the Slide Sorter

To select specific slides in the Slide Sorter that are not adjacent to each other, in Slide Sorter view, select the first slide and then Ctrl-click on subsequent slides.

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Summary
7 PowerPoint Tricks to Select Objects and Save Time
Article Name
7 PowerPoint Tricks to Select Objects and Save Time
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Check out these great selection tricks to save time in PowerPoint.
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Avantix Learning

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