Try These Useful Keyboard Shortcuts in Outlines in PowerPoint

by Avantix Learning Team | October 6, 2016

Applies to: Microsoft® PowerPoint® 2010, 2013 and 2016 (Windows)

The outline has been an integral part of Microsoft PowerPoint for many years. It is dynamically linked to slide placeholders and is organized in a hierarchical way. For example, the first level in an outline is linked to the title placeholder, the second level is linked to the body placeholder and is a level one bullet, the third level is a level two bullet and so on.

In 2010, the outline could be accessed easily in Normal View by clicking on the Outline tab. In 2013 and 2016, it’s more difficult to find the outline. One way to display it is by clicking on the View tab in the Ribbon and then clicking on Outline View.

Recommended article: How to Quickly Remove All Animations in PowerPoint

The following are some useful shortcuts when you’re working with the Outline View.

1. Switch between the outline and slide thumbnail panes in Normal View (2010)

Press Control + Shift + Tab.

2. Switch between Outline View and Normal View (2013 and 2016)

Press Control + Shift + Tab.

3. Promote the selected paragraph

Select or click in a paragraph in the outline and then press Alt + Shift + Left arrow or Shift + Tab (if the cursor is at the beginning of the text).

4. Demote the selected paragraph

Select or click in a paragraph in the outline and then press Alt + Shift + Right arrow or Tab (if the cursor is at the beginning of the text).

5. Move selected paragraphs up in the outline

Select or click in a paragraph in the outline and then press Alt + Shift + Up arrow.

6. Move selected paragraphs down in the outline

Select or click in a paragraph in the outline and then press Alt + Shift + Down arrow

7. Display outline level 1

Position the cursor in the outline and then press Alt + Shift + 1.

8. Expand outline text below the selected paragraph

Select a paragraph in the outline and then press Alt + Shift + plus sign (+).

9. Collapse outline text below the selected paragraph

Select a paragraph in the outline and then press Alt + Shift + minus sign (-).

10. Show all text in an outline

Position the cursor in the outline and then press Alt + Shift + A.

These keyboard shortcuts can be very helpful when you’re working in outlines in PowerPoint.

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Recommended Microsoft PowerPoint courses

Microsoft PowerPoint: Introduction

Microsoft PowerPoint: Intermediate / Advanced

Microsoft PowerPoint: Design for Non-Designers 

Microsoft PowerPoint: Animations Bootcamp

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