Microsoft PowerPoint: Accessible PowerPoint Presentations

PowerPoint Training Series | Level 3

Course Details

Duration: 1 day

Microsoft® PowerPoint® Versions: 2010 | 2013 | 2016 | 2019 | 365 (Windows)

Delivery Methods: Instructor-led classroom (ILC) | Virtual classroom (VC) on request

Course Dates: June 25, 2019 | View schedule Course schedule

Course Fee: $245 CDN per person + HST (bring your own device) or $295 CDN person + HST (Avantix Learning provides device)*

Note: Public scheduled dates for this course are delivered as live instructor-led classroom training.

Register for this training course.

Course Overview

In this course, students will consider accessibility issues and learn best practices when creating PowerPoint presentations. Various tools will be used in PowerPoint to create accessible presentations including appropriate formatting, ordered lists, recommended slide layouts, well-designed tables, hyperlinks and graphics with alternative text. Issues with sounds and video files will also be addressed. Students will run the accessibility checker (in PowerPoint 2010 and 2013) and save a presentation as a PDF (Portable Document Format) file.

Prerequisite: Microsoft PowerPoint: Intermediate / Advanced or equivalent knowledge and skills.

Location and timing: Public scheduled courses are held in downtown Toronto and run from 9:00 am to 4:00 pm (Eastern Standard Time).

Custom training: This course may be delivered at your site or ours as an instructor-led or virtual classroom solution. Contact us at for more information including savings for custom group training.

Related training: View all Microsoft PowerPoint courses >


  • Comprehensive course manual
  • Keyboard shortcuts quick reference
  • Sample and exercise files
  • Refreshments (for classes conducted in Avantix Learning classrooms)
  • Certificate of completion
  • Follow-up email support

Course Outline

Key Concepts for Accessible Presentations

  • Why make presentations accessible
  • How accessibility and the Accessibility for Ontarians with Disabilities Act (AODA) impacts presentations
  • Basics of accessibility for users with different types of disabilities
  • Understanding how screen readers read digital PowerPoint presentations
  • Integrating best practices when designing accessible presentations

Setting up an Accessible PowerPoint File

  • Conventions for file names
  • Setting a document title metadata using different strategies
  • Specifying a document language
  • Using footers

Benefits of Outlines and Slide Layouts

  • Benefits of using the Outline Panel
  • What to include on slides
  • Benefits of using slide layouts
  • Using and editing slide masters
  • Avoiding clutter
  • Using the Notes panel

Reading Order and Assistive Technology

  • Understanding the importance of reading order
  • Reading order issues
  • Strategies to check and control reading order

Working with Fonts

  • Selecting fonts based on different criteria to ensure readability
  • Best practices in terms of text formatting
  • Recommended minimum font sizes in a presentation
  • Issues with specific fonts

Working with Colour

  • Considerations when choosing colours
  • Ensuring sufficient contrast
  • Issues with colour
  • Accessible sensory characteristics
  • Strategies for applying colours in presentations
  • Using theme colours

Setting Appropriate Spacing

  • Effective use of spacing
  • Problems with spacing

Creating Lists for Readability

  • Best practices when creating lists
  • Recommended types of bullets

Including Images and Other Non-Text Elements

  • Key concepts when working with non-text elements such as images, shapes and charts in accessible documents
  • Issues with reading order
  • Importance of including alternative text
  • Writing alternative text
  • Strategies when descriptions are too complex
  • Issues with watermarks
  • Key concepts when working specifically with charts

Displaying Data in Tables

  • Recommendations when working with tables
  • Specifying a header row
  • Including alternative text for tables
  • Captions using layouts

Navigating with Hyperlinks

  • Inserting hyperlinks
  • Best practices when using hyperlinks
  • Testing hyperlinks

Effective Use of Slide Animations and Transitions

  • Slide animation and transition issues
  • Recommended practices for animations and transitions

Key Concepts for Audio or Video

  • Requirements for audio and video

Distributing Handouts in Accessible Formats

  • Distribution of presentation material in accessible formats

Running the Accessibility Checker (PowerPoint 2010 and later versions)

  • Checking the document for accessibility issues using the Accessibility Checker in PowerPoint 2010 and later versions
  • Limitations of the Accessibility Checker

Converting a PowerPoint File to PDF

  • Saving a document as a PDF (Portable Document Format) natively
  • Specifying options during the saving/export process
  • Ensuring the final output includes tags
  • Saving a PDF using Acrobat Pro (for users with Acrobat Pro)
  • Viewing the PDF file in Acrobat Pro or Reader (for users with Acrobat Pro)

Register Now for a public course at our downtown Toronto location at 1 Yonge Street, Suite 1801 (Toronto Star Building), Toronto, Ontario, Canada.

Do you need more information? Contact us!

To request this page in an alternate format, contact our staff.

*Prices subject to change.

Copyright 2020 Avantix® Learning Inc.

Business person presenting at a meeting in a conference.

You may like

How to Blur a Picture in PowerPoint

How to Blur a Picture in PowerPoint

You can achieve some interesting effects in your PowerPoint presentations by applying a blur effect to a picture. Blur is an artistic effect and you can increase the blur using the Format Picture task pane or dialog box …

You may also like

How to Remove Blanks in a Pivot Table in Excel (6 Ways)

How to Remove Blanks in a Pivot Table in Excel (6 Ways)

To remove blanks in pivot tables, you can set pivot table options to display data in empty cells, filter to remove blanks, apply conditional formatting, find and replace blanks or change pivot table design settings …

Microsoft, the Microsoft logo, Microsoft Office and related Microsoft applications and logos are registered trademarks of Microsoft Corporation in Canada, US and other countries. All other trademarks are the property of the registered owners.

Avantix Learning | 1 Yonge Street, Suite 1801 (Toronto Star Building), Toronto, Ontario, Canada M5E 1W7 |

Upcoming Training
Microsoft PowerPoint: Accessible PowerPoint Presentations (Toronto course)
Avantix Learning, 1 Yonge Street, Suite 1801,Toronto, Ontario,Canada
Next course starts
May 23, 2019
Next course ends
May 23, 2019

Pin It on Pinterest