Use These Simple Tricks in Gantt Chart Task Lists

by Avantix Learning Team | Updated: January 26, 2017

Applies to: Microsoft Project 2016, 2013 and 2010

If you are working in Gantt Chart view, you can use these keyboard shortcuts to quickly move and select in your task list. Many of these include the Control key so press Control plus the letter, number or Function key indicated.

Recommended: 10 Timesaving Shortcuts in Microsoft Project’s Gantt Chart View

1. Go to the top of the task list

In Gantt Chart view, press Control + Home to move to the top of the task list.

2. Go to the end of the task list

In Gantt Chart view, press Control + down arrow to move to the bottom of the task list.

3. Find a task by name

In Gantt Chart view, press Control + F to display the Find dialog. Enter part of the name in the Find What box (note that Project assumes you want to look in the Name field as Task Name is actually a label). Press Enter. Project will take you to the first task with the matching text in the Name field.

4. Display the Gantt Chart bar for a selected task

A common problem in Project is that the Gantt Chart does not display the bar for the selected task to the right of the task list in the Gantt Chart. Often the screen has scrolled over as the result of another action. In Gantt Chart view, click in the task and press Control + Shift + F5 to “line up” the Gantt Chart with the selected task. In older versions, this was called Go to Selected Task.

5. Move up or down by task

In Gantt Chart view, press up or down arrow keys.

6. Select up or down by task

In Gantt Chart view, press Shift + up or down arrow keys.

7. Select all tasks

In Gantt Chart view, select the first task and then press Control + Shift + down arrow.

Subscribe to get more articles like this one

Did you find this article helpful? If you would like to receive new articles, join our email list.

To request this page in an alternate format, contact us.

Recommended Microsoft Office training courses

Microsoft Project: Introduction

Microsoft Excel: Intermediate / Advanced

Microsoft Excel: Data Analysis with Functions, Dashboards and What-If Analysis Tools

Microsoft Excel: Introduction to Power Pivot and Power Query Business Intelligence Tools


Copyright 2020 Avantix® Learning Inc.

You may also like

Auto vs Manual Scheduling in Microsoft Project

Auto vs Manual Scheduling in Microsoft Project

In newer versions of Microsoft Project, you have the option of scheduling tasks using manual or auto scheduling. In earlier versions, Microsoft Project used auto scheduling which takes advantage of Project’s scheduling engine to schedule tasks.

How to Create a Timeline in Microsoft Project

How to Create a Timeline in Microsoft Project

Timelines are a great way to view key tasks and milestones in a project. You can add tasks to a timeline and then format it any way you’d like. Copy a timeline into an email or Word or PowerPoint file to present the timeline.

Microsoft, the Microsoft logo, Microsoft Office and related Microsoft applications and logos are registered trademarks of Microsoft Corporation in Canada, US and other countries. All other trademarks are the property of the registered owners.

Avantix Learning | 1 Yonge Street, Suite 1801 (Toronto Star Building), Toronto, Ontario, Canada M5E 1W7 |

Pin It on Pinterest

Share This