Use These Simple Tricks in Gantt Chart Task Lists
by Avantix Learning Team | Updated June 11, 2021
Applies to: Microsoft® Project® 2010, 2013, 2016, 2019 and 365 (Standard and Professional)
If you are working in Gantt Chart View, you can use these keyboard shortcuts to quickly move and select in your task list.
Recommended article: 10 Timesaving Shortcuts in Microsoft Project's Gantt Chart View
1. Go to the top of the task list
In Gantt Chart view, press Ctrl + Home to move to the top of the task list.
2. Go to the end of the task list
In Gantt Chart view, press Ctrl + down arrow to move to the bottom of the task list.
3. Find a task by name
In Gantt Chart view, press Ctrl + F to display the Find dialog. Enter part of the name in the Find What box (note that Project assumes you want to look in the Name field as Task Name is actually a label). Press Enter. Project will take you to the first task with the matching text in the Name field.
4. Display the Gantt Chart bar for a selected task
A common problem in Project is that the Gantt Chart does not display the bar for the selected task to the right of the task list in the Gantt Chart. Often the screen has scrolled over as the result of another action. In Gantt Chart view, click in the task and press Ctrl + Shift + F5 to "line up" the Gantt Chart with the selected task. In older versions, this was called Go to Selected Task.
5. Move up or down by task
In Gantt Chart view, press up or down arrow keys.
6. Select up or down by task
In Gantt Chart view, press Shift + up or down arrow keys.
7. Select all tasks
In Gantt Chart view, select the first task and then press Ctrl + Shift + down arrow.
This article was first publsihed on January 27, 2015 and has been updated for clarity and content.
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More resources
Auto vs Manual Scheduling in Microsoft Project
10 Microsoft Project Tips for Working Efficiently with Tables
How to Create a Timeline in MIcrosoft Project
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