Use These Simple Tricks in Gantt Chart Task Lists

by Avantix Learning Team | Updated: January 26, 2017

Applies to: Microsoft Project 2016, 2013 and 2010

If you are working in Gantt Chart view, you can use these keyboard shortcuts to quickly move and select in your task list. Many of these include the Control key so press Control plus the letter, number or Function key indicated.

Recommended: 10 Timesaving Shortcuts in Microsoft Project’s Gantt Chart View

1. Go to the top of the task list

In Gantt Chart view, press Control + Home to move to the top of the task list.

2. Go to the end of the task list

In Gantt Chart view, press Control + down arrow to move to the bottom of the task list.

3. Find a task by name

In Gantt Chart view, press Control + F to display the Find dialog. Enter part of the name in the Find What box (note that Project assumes you want to look in the Name field as Task Name is actually a label). Press Enter. Project will take you to the first task with the matching text in the Name field.

4. Display the Gantt Chart bar for a selected task

A common problem in Project is that the Gantt Chart does not display the bar for the selected task to the right of the task list in the Gantt Chart. Often the screen has scrolled over as the result of another action. In Gantt Chart view, click in the task and press Control + Shift + F5 to “line up” the Gantt Chart with the selected task. In older versions, this was called Go to Selected Task.

5. Move up or down by task

In Gantt Chart view, press up or down arrow keys.

6. Select up or down by task

In Gantt Chart view, press Shift + up or down arrow keys.

7. Select all tasks

In Gantt Chart view, select the first task and then press Control + Shift + down arrow.

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