Useful Shortcuts to Save Time in Gantt Chart View

by Avantix Learning Team | Updated: January 29, 2017

Applies to: Microsoft® Project® 2010, 2013 and 2016 (Windows)

You can save time in Project using these great keyboard shortcuts in the Gantt Chart view. These will also work in other task views and in most versions of Project.

Recommended: 7 Microsoft Project Navigation and Selection Shortcuts in Task Lists

1. Display the Task Information Dialog Box

Click in a task and press Shift + F2 to display the Task Information dialog box.

2. Edit a Task

Click in a task and press F2.

3. Indent Tasks

Select the tasks you wish to indent and press Alt + Shift + right arrow.

4. Outdent Tasks

Select the tasks you wish to outdent and press Alt + Shift + left arrow.

5. Show / Expand Subtasks

Click in a task and press Alt + Shift + plus sign (+).

6. Hide / Collapse Subtasks

Click in a task and press Alt + Shift + minus sign (-).

7. Show / Hide All Subtasks

Click in a task and press Alt + Shift + asterisk (*).

8. Link Tasks

Select the tasks you wish to link and press Control + F2.

9. Unlink Tasks

Select the tasks you wish to unlink and press Control + Shift + F2.

10. Display the Gantt Bar for the Selected Task

You can display the Gantt bar for the current task by clicking in the task and pressing Control + Shift + F5. This has also been called Go to Selected Task or Show Selected Task.

There are many other shortcuts in Project, but these are some of the most useful, particularly in Gantt Chart view.

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