A Fast Way to Delete Many Blank Rows in Excel

by Avantix Learning Team | Updated July 21, 2017

Applies to: Microsoft® Excel® 2010, 2013 and 2016 (Windows)

Blank rows in Microsoft Excel lists cause problems if you’re trying to manipulate a list of data using data tools such as sorting, filtering and pivot tables.

Finding and deleting blank rows in a large Excel data set can be a time consuming task if you find blank rows one by one and delete them manually. Instead, you can use Excel’s Go To Special dialog box (which we like to use quite a bit in Excel).

Recommended article: 15 Microsoft Excel Keyboard Shortcuts to Speed Up Formatting

Below is the Go To Special dialog box:

Microsoft Excel Go to Special dialog box.

Before you complete the following process, it’s a good idea to save a copy of the original file first.

To easily delete blank rows in an Excel list:

  1. Select a column where there are blank cells in the column (we’re assuming here that the rest of the row is blank). If there is sensitive data above or below the list that you don’t want to delete, select the cells in the column from the first cell in the range to the last cell in the range (you could click in the first cell and Shift-click in the last cell).
  2. Press Control + G to display the Go To dialog box and then click on Special to display the Go To Special dialog box. Alternatively, you can click on the Home tab in the Ribbon and then select Go To Special from the Find & Select drop-down menu.
  3. Select Blanks in the Go to Special dialog box and click on OK. Excel will select all of the blank cells within the range.
  4. Right-click on one of the selected blank cells and select Delete. A dialog box appears.
  5. Select Entire Row and click on OK to confirm the delete.

Microsoft Excel dialog box to delete blank rows.

You will now be able to sort, filter and create pivot tables with the list.

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Recommended Microsoft Excel training

Microsoft Excel: Intermediate / Advanced

Microsoft Excel: Data Analysis with Functions, Dashboards and What-If Analysis Tools

Microsoft Excel: Introduction to Visual Basic for Applications (VBA)


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