Import Styles from One Microsoft Word Document to Another

by Avantix Learning Team | Updated November 24, 2019

Applies to: Microsoft® Word® 2010, 2013, 2016, 2019 and 365 (Windows)

If you are using styles to automatically format your Microsoft Word documents, it’s common to want to import modified styles from one Word document into another. The best way to import styles is to use the Organizer. You can display the Organizer in a couple of ways. In this article, we’re going to display the Developer tab in the Ribbon and then access the Organizer using this tab.

Recommended article: How to Add Page Numbers in Microsoft Word

Displaying the Developer tab

If you’re going to access the Organizer through the Developer tab, you’ll need to display this tab in the Ribbon first.

To display the Developer tab:

  1. Click the File tab in the Ribbon.
  2. Click Options at the bottom.
  3. Click Customize Ribbon in the categories on the left.
  4. Check Developer under Main tabs on the right.
  5. Click OK.

Below is the Options dialog box with Customize Ribbon selected in the categories on the left:

Microsoft Word Options dialog box with Developer option selected.

Accessing the Organizer

After you display the Developer tab, the next step is to click Document Templates to access the Organizer.

To display the Organizer:

  1. Click the Developer tab in the Ribbon.
  2. Click Document Templates in the Templates group. A dialog box appears.
  3. Click Organizer. The Organizer dialog box appears. You can use the Organizer to import styles from other documents and to copy to the Normal template.

Below is the Developer tab:

Developer tab in Microsoft Word.

Importing styles using the Organizer

To import styles from another Microsoft Word document into the active document:

  1. Display the document to which you want to import styles.
  2. Click the Developer tab in the Ribbon.
  3. Click Document Templates in the Templates group. A dialog box appears.
  4. Click Organizer. The Organizer dialog box appears. You can use the Organizer to import styles from other documents and to copy styles to the Normal template.
  5. On the right (which displays the Normal template by default), click Close File.
  6. On the right, click Open File.
  7. Navigate to the file you wish to open (which has the styles you wish to import).
  8. From the File Type drop-down menu, choose All Files.
  9. Double-click the file with the styles you wish to import. Word displays the Organizer again. The styles that appear are the styles that have been used in each document.
  10. In the Organizer dialog box, click the style on the right you wish to copy.
  11. Click Copy in the middle of the dialog box.
  12. If a dialog box appears asking if you wish to replace the style, click Yes.
  13. Repeat the process for other styles.
  14. Click Close.

You can also press Ctrl and click multiple styles on the right and then click Copy. If a dialog box appears asking you to replace styles with the same name, click Yes or Yes to All.

Below is the Organizer with styles displayed in the active document on the left and in another document on the right:

Organizer in Microsoft Word used to copy styles.

You can also use the Organizer to copy new or modified styles to the Normal template. These would often include built-in Heading styles and the Normal style.

Related article: How to Keep Text Together in Microsoft Word

If you’d like to learn more about getting the most out of Microsoft Word, check out our Microsoft Word: Intermediate / Advanced or Microsoft Word: Power User courses.

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Summary
How to Import Styles from Another Microsoft Word Document
Article Name
How to Import Styles from Another Microsoft Word Document
Description
If you are using styles to automatically format your Microsoft Word documents, it’s common to want to import styles from one Word document into another. The best way to import styles is to use the Organizer ...
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Avantix Learning

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